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August 12, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  President Larry Hoover called the meeting to order at 6 pm and lead the Pledge of Allegiance.
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Board Meeting Minutes.
7.08.2019-BOE Meeting
7.23.2019-Special BOE Meeting
Approval of 2019-20 General Fund Purchase Order Encumbrance numbers 98 through 188.
Approval of 2019-20 Building Fund Purchase Order Encumbrance numbers 45 through 64.
Approval of 2019-20 Child Nutrition Fund Purchase Order Encumbrance numbers 37 through 42.
Approval of the 2019-20 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 1 through 5.
Approval of the 2019-20 Bond Fund (33) Purchase Order Encumbrance number 1 and 29.
Approval of the 2019-20 Bond Fund (86) Purchase Order Encumbrance number 1 through 11.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a 2019-20 Drop-Out Recovery Joint Agreement with Central Tech.
Approval of 2019-20 Central Tech Academic Course list.
Approval of 2019-20 MOU between CREOKS and Sapulpa Public Schools.
Approval of Alternative Education Agreement between Sapulpa Public Schools and Berryhill Public Schools for the 2019-20 school year.
Approval of a 2019-20 contract with Oklahoma Dept of Career and Technology Education for Secondary Career and Technology Education Programs (CareerTech).
Approval of designating a 1,080 hour school 2019-20 School Year Calendar.
Approval of 2019-20 Istation Purchasing Agreement.
Approval of 2019-20 Child Nutrition Bids as per attachments.
Approval of a 2019-20 Muscogee (Creek) Nation Local Head Start Agreement for special education services.
Approval of 2019-20 MOA between Muscogee (Creek) Nation Behavioral Health Substance Abuse Program and SPS. 
Approval of 2019-20 Special Services Agreement between United Community Action Head Start and SPS.
Approval of 2019-20 OSIG Certificate and Resolution to Join.
Approval of 2019-20 CiNTAS Facilities Solutions Agreement.
Approval of 2019-20 Jostens Total Service Agreement.
Approval of generous anonymous donation to pay for washer and dryer, approximately $1349.80, for Mr. Sizemore's classroom. 
Approval of generous $4,000 donation from TTCU into the General Fund. 
Approval of the Out-of-State Activity Trips as per attachment.
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-AA passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information & Discussion Items
Superintendent Comments
Discussion:  Superintendent Rob Armstrong was excited to report that today all staff returned and the year was kicked off with an awesome assembly. The key speaker for the assembly was hometown hero, Eric Maddox, who was the lead interrogator in the capture of Saddam Hussein. He encouraged teachers to listen and get to know their students because whether they know it or not, they are making a difference, every day! 

New teachers are getting a tour of the district and all are excited to greet students back on August 15. Ready for another successful school year!!
Action Items
New Business- items not known or foreseen when agenda was posted
Action(s):
To approve Professional E-Rate Management and OUSF Compliance Services through Kellogg & Sovereign passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Professional E-Rate Management and OUSF Compliance Sevices through Kellogg & Sovereign was received late this afternoon and needed to be approved/returned by August 31.
Vote to approve/disapprove Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2019-20 school year.
Action(s):
To approve Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2019-20 school year passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the Estimate of Needs for the 2019-20 school year.
Action(s):
To approve the Estimate of Needs for the 2019-20 school year passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove vending contract for Sapulpa Public Schools.
Action(s):
To approve vending contract for Sapulpa Public Schools passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2019-20 fiscal year
Action(s):
To approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2019-20 fiscal year passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove a 2019-20 SchoolSpace Subscription Agreement between Venyooz and SPS.
Action(s):
To approve a 2019-20 SchoolSpace Subscription Agreement between Venyooz and SPS passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the renewal of a contract for Athletic Training Services with St. Johns Hospital Group (St. Johns Clinic, Hospital, and Tulsa Bone & Joint) for the 2019-20 school year.
Action(s):
To approve the renewal of a contract for Athletic Training Services with St. Johns Hospital Group (St. Johns Clinic, Hospital, and Tulsa Bone & Joint) for the 2019-20 school year passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove new Policy 946 Social Media and Networking.
Action(s):
To approve a new Policy 946 Social Media and Networking passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove changes to Policy 561 Child Abuse Reporting.
Action(s):
To approve changes to Policy 561 Child Abuse Reporting passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel and negotiations with United Sapulpa Educators and United Sapulpa Educators/Educational Support Personnel authorized by 25 O.S. Section 307 (B)(1) and (2) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Hoover acknowledged the Boards return to Open Session at 7:37 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:45 pm to discuss Personnel and negotiations with United  Sapulpa Educators/Educational Support Personnel authorized by 25 O.S. Section 307 B(1) and (2) of the Oklahoma Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:37 pm. Present in Executive Session was Rob Armstrong, Johnny Bilby, Kenda Terrones, Melinda Ryan, Wayne Richards, and Larry Hoover. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract agreement with United Sapulpa Educators for the 2019-20 school year.
Action(s):
To approve a contract agreement with United Sapulpa Educators for the 2019-20 school year passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract agreement with United Sapulpa Educators/Educational Support Personnel for the 2019-20 school year.
Action(s):
To approve a contract agreement with United Sapulpa Educators/Educational Support Personnel for the 2019-20 school year passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:44 pm passed with a motion by Larry Hoover and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
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