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March 8, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Melinda Ryan called the meeting to order at 6 pm. Assistant Superintendent Johnny Bilby lead the Pledge of Allegiance. 
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Meeting Minutes for 2.22.21 Regular Meeting.
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 640 through 717.
Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 138 through 148.
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance numbers 61 and 62.
Approval of 2020-21 Bond Fund 33 Purchase Order encumbrance numbers 28 and 29.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the 2021-22 Yearbook Contracts for Sapulpa Public Schools:
Sapulpa High School--Herff Jones
Sapulpa Jr. High--Herff Jones
Sapulpa Middle School--Walsworth
Freedom Elementary--Herff Jones
Holmes Park Elementary--Jostens
Jefferson Heights Elementary-Ruth Kelly Studio
Liberty Elementary Stem Academy-Jostens
Approval of Municipal Accounting System (MAS) Software Sevice Agreement for the 2021-22 school year. 
Approval of 2020-21 rental agreement with Party Pro Rents for Graduation chairs. 
Approval of 2020-21 rental agreement with Tulsa Stage and Top for Graduation stage.
Approval of 2021-22 VYPE Agreement with Sapulpa Athletics Department. 
Approval of a generous donation of $100 from First United Bank Mortgage Company to be used in the classroom of HS Teacher, Karli Myers. 
Approval of a generous donation of $10,000 from Kante Group for the Sapulpa E-Sports Program. 
Approval of a generous donation of $1,000 to Liberty Elementary STEM from the Neal and DeDee Kneger Giving Fund.
Approval of Out-of-State Activity Trips as per attachment.
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda Items A-Q passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong acknowledged the three generous donations approved in the Consent Agenda items and appreciated each for giving to Sapulpa Public Schools. He also thanked teachers, staff, and the community for getting out to vote which passed both Bond Propositions. The committees have formed and are making plans to spend the money once available. A Special Meeting will be scheduled for March 31, to sell the bonds. 

Mr. Armstrong congratulated the Sapulpa Chieftain Basketball teams, both have made it to State Playoffs. This has not happened since 1999. He also congratulated the Music Dept on a job well done as they just finished up their musical, Songs for a New World. 

He announced that Graduation is set for May 20, 2021, and is set to proceed as usual. Maybe with a couple of add-ons that made the 2020 Graduation spectacular. 
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Board to consider and take action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $1,645,000 General Obligation Combined Purpose Bonds of the School District. 
Action(s):
To approve the resolution that the $1,645,000 of General Obligation Combined Purpose Bonds of Independent School District No.33 of Creek County, Oklahoma, voted on the 2nd day of March, 2021, shall be offered for sale at the Board Room, Washington Administration Building, Sapulpa Public Schools, 511 E. Lee, Sapulpa, Oklahoma, on the 31st day of March, 2021, at 11:45 o'clock a.m.; said Bonds to become due: $1,645,000 in two years from their date. passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove updating Student Records Policy 926, second read. 
Action(s):
To approve updating Student Records Policy 926, second read, passed with a motion by Wayne Richards and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and to conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session
Action(s):
To convene in Executive Session at 6:08 p.m. passed with a motion by Wayne Richards and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 6:27 p.m.
Statement of Executive Session Minutes
Discussion:  The Board of Education went into Executive Session at 6:08 p.m. to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:27 p.m. Present in Executive Session were Sarah Havenstrite, Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Alison Parks, effective March 22, 2021, through June 14, 2021.
Action(s):
To approve FMLA for Alison Parks, effective March 22, 2021, through June 14, 2021 passed with a motion by Sarah Havenstrite and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Marsha Keylon, effective February 8, 2021, through May 3, 2021.
Action(s):
To approve FMLA for Marsha Keylon, effective February 8, 2021, through May 3, 2021 passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Jessica Hollander, effective April 12, 2021, through May 25, 2021.
Action(s):
To approve FMLA for Jessica Hollander, effective April 12, 2021, through May 25, 2021 passed with a motion by Sarah Havenstrite and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Sarah Havenstrite and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 6:32 p.m. passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
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