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July 8, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the Meeting to Order and Pledge of Allegiance to the American Flag.
Discussion:  President Larry Hoover called the meeting to order at 6 pm followed by the Pledge of Allegiance. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Board Meetings Minutes
Regular Meeting 6.10.2019
Approval of 2018-19 General Fund Purchase Order Encumbrance numbers 1190 through 1204.
Approval of 2018-19 Building Fund Purchase Order Encumbrance numbers 147 through 150.
Approval of 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 39 and 40.
Approval of 2018-19 Bond Fund (33) Purchase Order Encumbrance numbers 18 through 29.
Approval of 2018-19 Bond Fund (34) Purchase Order Encumbrance number 13.
Approval of 2018-19 Bond Fund (36) Purchase Order Encumbrance number 39.
Approval of 2018-19 Insurance Reimbursement Fund 86 Purchase Order Encumbrance number.
Approval of 2019-20 General Fund Purchase Order Encumbrance numbers 1 through 97.
Approval of 2019-20 Building Fund Purchase Order Encumbrance numbers 1 through 44.
Approval of 2019-20 Child Nutrition Fund Purchase Order Encumbrance numbers 1 through 36.
Approval of 2019-20 Bond Fund 33 Purchase Order Encumbrance numbers 1 through 3.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.
Approval of MOU between Sapulpa Public Schools and The Bridges Foundation.
Approval of Tiger Inc. Natural Gas Purchase Agreement with Sapulpa Public Schools.
Approval for the renewal of lease-purchase for LED Project, $354,192.71, with American Heritage Bank, for the fiscal year ending on June 30, 2019.
Approval for renewal of lease-purchase for Softball Lighting, $106,493.68, with American Heritage Bank, for the fiscal year ending on June 30, 2019.
Approval of 2019-20 Child Nutrition bread and milk bids.
Approval of 2019-20 ImpactTulsa MOU.
Approval of 2019-20 Tulsa Community College Dual Credit/Concurrent Enrollment MOU.
Approval of 2019-20 Volleyball Assigners Fee.
Approval of 2019 GTOA Varsity Football Agreement for officials.
Approval of the following as Sanctioned Clubs of Sapulpa Public Schools.
Sapulpa Middle School TAPS
Sapulpa Band Boosters
Freedom Elementary TAPS
Sapulpa FFA Booster Club
Sapulpa Baseball Team
Approval of the Out of State Activity request as per attachment.
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-AA passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information & Discussion Items
Superintendent Comments
Discussion:  Superintendent Rob Armstrong started his comments with a compliment to Kenda Terrones, Finance Director, and her team for a job well done. The team continues to keep the District on schedule with spending and budgets, keeping up with a ten percent carryover year after year. To maintain this carryover, certain programs are being looked at, like software, to see if Bond Funds can be used to help offset some cost to the District.
Summer Programs are going well especially the Book Bus. Tulsa Area United Way Member has requested the bus make an appearance at an upcoming festival.
He ended with a reminder that Summer is almost over as principals return in just two weeks, new teachers on August 7th, and students the following week on August 15th. Looking forward to another great school year!!
Action Items
New Business - items not known or foreseen when agenda was posted
Discussion:  None
Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2020, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
To approve the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2020, as required under the provisions of the agreement. (Lease Revenue Bond continuance) passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the Coke Contract for vending in Sapulpa Public Schools.
Discussion:  Tabled for further discussion of contract and other options.
Discussion of Student Handbooks as a first read.
Sapulpa High School
Bartlett Academy
Sapulpa Jr. High School
Sapulpa Middle School
Sapulpa Elementary Schools
Proposed Executive Session to discuss (1) Personnel as listed authorized by 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118 of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene into Executive Session passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Larry Hoover acknowledged the Boards return to Open Session at 6:32 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:19 pm to discuss Personnel as listed authorized by 25 O.S. Section 307(B) (1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:32 pm. Present in Executive Session were Steve McCormick, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Rebecca Clostio effective August 15, 2019, through October 14, 2019.
Action(s):
To approve FMLA for Rebecca Clostio effective August 15, 2019, through October 14, 2019 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Kayla Chupco effective July 22, 2019, through August 7, 2019.
Action(s):
To approve FMLA for Kayla Chupco effective July 22, 2019, through August 7, 2019 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 6:34 pm passed with a motion by Wayne Richards and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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