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January 11, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  2nd Vice President Wayne Richards called the meeting to order at 6:11 pm followed by the Pledge of Allegiance. Before the meeting was called to order, Superintendent recognized Volleyball and Cross Country for being State Qualifiers. Both coaches got to introduce and brag a little on their teams. Cupcakes and pictures followed after. 
Formal Adoption of the Agenda
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the Consent Agenda passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Recognition of Sapulpa School Board Members.
Consent Agenda
Approval of the 12.14.2020 Regular Meeting Minutes.
Approval of 2020-21 General Fund Purchase Order encumbrance numbers 519 through 546.
Approval of 2020-21 Building Fund Purchase Order encumbrance numbers 126 through 130.
Approval of 2020-21 Child Nutrition Fund Purchase Order encumbrance numbers 55 and 56.
Approval of 2020-21 Bond Fund 33 Purchase Order encumbrance numbers 23 through 25.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the Assignment and Consent to Assignment Agreement between the Teachers' Retirement System, Sapulpa Public Schools, and Voya Institutional Trust Company. 
Approval of 2020-21 School Based Service Participation Agreement between Sapulpa Public Schools and Public Consulting Group, Inc. 
Approval of 2021 Shawnee Invitational Basketball Tournament Contract for SPS Girls Basketball Team. 
Approval of 2020-21 Junior/Senior Prom Venue Contract between Sapulpa Public Schools and One Eighty One Ranch. 
Approval of Fundraisers as per Attachment.
Action(s):
To approve Consent Agenda items A-L passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Action Items
Discussion, motion, and vote on a motion to approve or disapprove the generous grant donations of $146,022.00 from Edward E. and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified department per attachment.
Action(s):
To approve the generous grant donations of $146,022.00 from Edward E. and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified department per attachment passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove any modifications to the District Return to Learn Plan. 
Discussion:  No action needed
Information & Discussion Items
Superintendent Comments-Finance and Mid Year Update
Discussion:  Superintendent Armstrong went right into the Financial Update. He started with the good news of the 2nd stimulus check in the amount of 2.5 million dollars. The first check was $600,000. The second check has more flexibility for use and a longer period of time to use it. The not so good news was the midterm adjustment which came with a loss of $729,000 due to the adjusted WADM. 
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 6:24 pm passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  2nd President acknowledged the Boards return to Open Session at 6:29 pm. 
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:24 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:29 pm. Present in Executive Session were Sarah Havenstrite, Larry Hoover, Wayne Richards, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Discussion:  No action needed
Vote to accept Resignations received since the last board meeting.
Discussion:  No action needed
Adjournment
Action(s):
To adjourn at 6:30 pm passed with a motion by Sarah Havenstrite and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
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