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December 14, 2020 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Melinda Ryan called the meeting to order at 6:00 pm followed by the Pledge of Allegiance.
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the BOE Meeting Minutes.
11.09.2020-Regular BOE Meeting Minutes
11.19.2020-Special BOE Meeting Minutes
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 448 through 518.
Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 118 and 125.
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance numbers 53 and 54.
Approval of 2020-21 Bond Fund 33 Purchase Order Encumbrance numbers 19 through 22.
Approval of 2020-21 Bond Fund  34 Purchase Order Encumbrance number 3.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the continuation of Section 125 Plan through American Fidelity and approve electronic signature by Kenda Terrones as the contact. 
Approval of OK.EMGrants Access Authorization Form, used by OK Dept of Emergency Management for the online application and management of Federal, State and Local grants. 
Approval of 2020-21 Contract with Leah Gruns to provide Speech-Language Services to the District. 
Accept and approve the Memorandum of Understanding agreement between SPS and Daktronics Sports Marketing. 
Discussion, motion, and vote on a motion to approve/disapprove the agreement between SPS and CREOKS, providing a Mental Health grant in the amount of $100,000.
Approval of generous donation of Scorers Tables for the Chieftain Center from Shelly Henderson, Zac Henderson's mom. 
Approval to accept the generous anonymous donation of $3,500 to be deposited into the Freedom Activity Account to celebrate and acknowledge Freedom Elementary for the prestigious Presidential Blue Ribbon Award designation. 
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-P, modifying Item M to add "tentative" before agreement and "approximately" before $100,000 passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong thanked everyone for coming out during this Snow Day. After introducing some guests and talking about some fundraising items that were for purchase through the Sapulpa Green Thumb Chieftains program, he then turned the floor over Megan Cannon and Sarah Carriger from the Science Dept. 
Science Resources to support New Oklahoma Academic Standards for Science Implementation
Discussion:  Megan Cannon, Stem Coordinator, started the presentation which included an update on the new Oklahoma Academic Standards for Science that were adopted this year. The main shifts in Science Education were summarized and lessons were shown to give an example of how an updated science classroom looks. Sarah Carriger, an 8th Grade Science Teacher at Sapulpa Jr. High, spoke about her experience teaching the new standards, as well as, OER units from OpenSciEd, which are aligned to the new standards. 
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve/disapprove any modifications to the District Return to Learn Plan and/or the 2020-2021 School Calendar.
Action(s):
To approve the proposed New Red Level language to the District Return to Learn Plan passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove an amendment to the following policies, extending the expiration date from December 31, 2020, to June 30, 2021.
Section 400: Policy 469 Leave Under The Families First Coronavirus Response Act
Action(s):
To approve amending Policy 469 Leave Under the Families First Coronavirus Response Act extending the expiration date from December 31, 2020, to June 30, 2021, passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Section 700: Policy 746 Leave Under the Families First Coronavirus Response Act
Action(s):
To approve amending Policy 746 Leave Under the Families First Coronavirus Response Act extending the expiration date from December 31, 2020, to June 30, 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Board to take action on the employment of Stephen H. McDonald & Associates, Inc. as Financial Consultant to the School District. 
Action(s):
To approve the employment of Stephen H. McDonald & Associates, Inc. as Financial Consultant to the School District passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Board to consider and take action on separate resolutions authorizing the calling and holding of a special election to be held in this School District to authorize the issuance of general obligation bonds. 
Action(s):
To approve a resolution authorizing the calling and holding of an election of Independent School District Number 33 of Creek County, OK for the purpose of submitting to the registered, qualified electors thereof the question of the issuance of the bonds of said School District in the sum of Four Hundred Fifty Thousand Dollars ($450,000). That a special election is hereby called in said School District to be held on the 2nd day of March 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
To approve a resolution authorizing the calling and holding of an election of Independent School District Number 33 of Creek County, OK for the purpose of submitting to the registered, qualified electors thereof the question of the issuance of the bonds of said School District in the sum of One Million One Hundred Ninety-Five Thousand Dollars($1,195,000). That a special election is hereby called in said School District to be held on the 2nd day of March 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Both motions were sited by Tom Frazier, an associate of Stephen H. McDonald & Associates, Inc.
Proposed Executive Session to discuss Personnel listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 7:22 pm passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 7:46 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 7:22 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:46 pm. Present in Executive Session were Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove EFMLEA request for Christie Hurst, effective November 02, 2020, through November 05, 2020.
Action(s):
To approve EFMLEA request for Christie Hurst, effective November 02, 2020, through November 05, 2020, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Intermittent FMLA request for Jessica Koch, effective December 01, 2020, through February 23, 2021.
Action(s):
To approve Intermittent FMLA request for Jessica Koch, effective December 01, 2020, through February 23, 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Maternity Leave request for Sara Riker, effective December 18, 2020, through February 16, 2021.
Action(s):
To approve Maternity Leave request for Sara Riker, effective December 18, 2020, through February 16, 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Maternity Leave request for Meghan Loghry, effective February 3, 2021, through 2021.
Action(s):
To approve Maternity Leave request for Meghan Loghry, effective February 3, 2021, through 2021, passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Miriam Baker to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation. 
Action(s):
To approve authorizing Miriam Baker to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:51 pm passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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