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November 9, 2020 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Melinda Ryan called the meeting to order at 6 pm. Freedom Elementary Principal, Alison Owens introduced 5th Grade student, Ramsey Hurt to lead the Pledge of Allegiance. Superintendent Armstrong took this opportunity to congratulate Freedom Elementary Principal, Staff, and students as they have been awarded the Nation Blue Ribbon Award. What a wonderful honor for the District. They were one of six to receive the award. This is the highest honor a school can be awarded. A District celebration for Freedom is to come. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the BOE Meeting Minutes.
10.12.2020 Regular BOE Meeting Minutes.
Approval of 2020-21 General Fund Purchase Order encumbrance numbers 380 through 447.
Approval of 2020-21 Building Fund Purchase Order encumbrance numbers 110 through 117.
Approval of 2020-21 Child Nutrition Fund Purchase Order encumbrance number 49 through 52.
Approval of 2020-21 Bond Fund 33 Purchase Order Encumbrance number 18.
Approval of 2020-21 Bond Fund 34 Purchase Order Encumbrance number 2.
Approval of 2020-21 Bond Fund 35 Purchase Order Encumbrance number 1.
Approval of 2020-21 Bond Fund 36 Purchase Order Encumbrance Numbers 5 through 8.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a Resolution to the County Election Board calling for the Annual School Election.
Approval of MTI License Agreement for all-school musical.
Approval of MOA between SPS and Creek County Health Department for Freedom Elementary, Jefferson Heights Elementary, and the High School to be Points of Dispensing for immunization/prophylaxis. 
Approval of 2020-21 Ellevation Subscription Agreement.
Approval of renewal for SchoolMessenger, Contact Management System.
Approval of a generous award of $594.95 to Freedom Elementary, $1,560.04 to Holmes Park, and $315.50 to Jefferson Heights, from Assistance League of Tulsa, Betty Bradstreet Arts Education Award.  
Approval of a generous $1,000 grant from Cox Charities, 2020 Innovation in Education Grants.
Approval of a generous $1,000 grant presented by Tulsa Community Foundation through the Cox Charities Innovation in Education Grant Program. 
Approval of Out-of-State Activity Trips as per Attachment.
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda Items A-T passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong started off his comments by congratulating Director of Accountability and Accreditation, Kim Castaldi. She has received her Doctorate in Education. He continued with other congratulations to Volleyball Coach Corey Harp and Cross Country Coach Debra Williams for being chosen as Region 2 Coach Of the Year. Both teams made it to State. Very proud of them. Pings are now preparing for State, sending them well wishes. Lots of great things going on in the District as we prepare for Thanksgiving and Winter Break which are right around the corner. 
Discussion on Future Bond Issues
Discussion:  A continued conversation about the current millage rate. See attachment. 
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  Discussion on City Meeting next Monday to discuss City Mask Mandate. 
Discussion, motion, and vote on a motion to approve/disapprove multiple revised and new policies from multiple sections of the Board of Education Policy Guide. 
Section 204.1: Revised: Reading Sufficiency Act Testing and Procedures
Action(s):
To approve revision of Policy 204:1 Reading Sufficiency Act Testing and Procedure passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion:  ic
Section 604: Revised: Use of School Facilities
Action(s):
To approve revision to Policy 604 Use of School Facilities passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Section 954: New: Emergency Medical Services of District Athletic Events and Activities
Action(s):
To approve new Policy 954 Emergency Medical Services of District Athletic Events and Activities passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and possible vote to approve/disapprove any modifications to the District Return to Learn Plan. 
Discussion:  No action taken. 
Discussion, motion, and vote on a motion to approve or disapprove the OneVoice Legislative Agenda 2021.
Action(s):
To approve the OneVoice Legislative Agenda 2021 passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 7:01 pm passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Boards return to Executive Session at 7:27 pm. 
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 7:01 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During Executiive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:27 pm. Present in Executive Session were Sarah Havenstrite, Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of Executive Session. 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:29 pm passed with a motion by Wayne Richards and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
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