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October 12, 2020 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Melinda Ryan called the meeting to order at 6 pm followed by the Pledge of Allegiance to the American Flag. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of Meeting Minutes.
9.15.2020 Regular BOE Meeting Minutes
Approval of 2020-21 General Fund Purchase Order encumbrance numbers 285 through 379.
Approval of 2020-21 Building Fund Purchase Order encumbrance numbers 93 through 109.
Approval of 2020-21 Child Nutrition Fund Purchase Order encumbrance numbers 46 through 48.
Approval of 2020-21 Bond Fund (Lease Revenue) Purchase Order encumbrance number 5.
Approval of 2020-21 Bond Fund 34 Purchase Order Encumbrance number 1.
Approval of 2020-21 Bond Fund 36 Purchase Order Encumbrance numbers1 through 4.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of 2021 BOE Calendar Schedule
Approval of Oklahoma State Regents for Higher Education Participation in Developmental Education in 2018-19.
Approval of 2020-21 Residency Committee.
Approval of 2020-21 renewal of PowerSchool EMS feature, Service Agreement.
Approval of Sapulpa Public School's decision to choose the ACT for our College and Career Readiness Assessment.
Approval of 2020-21 MOU between United Community Action Program Head Start and Sapulpa Public Schools. 
Approval of MOU between SPS and United Sapulpa Educators (USE) regarding updates to policies 401.10 and 723.1.
Approval of License Agreement between SPS and American Legion Post 36 for the JROTC Project. 
Approval of Sonic, Limeades for Learning Sponsorship Grant Approval, for HPE. 
Approval of Out of State Activity Trips
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda Items A-T passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong began his comments with a big congratulations to Freedom Principal, Alison Owens, and staff for receiving the National Blue Ribbon Award. This is of the highest honors. Mr. Armstrong is in hopes of becoming a Blue Ribbon District. He then gave a shout-out to Coach Irvine and the Sapulpa Baseball team for a job well done on the assembling of backpacks of school supplies for students grade Pre-K thru 3rd grade.  These items were purchased with the money generously donated from the George F. Collins, Jr. Foundation to help in the event of Distant Learning. Every student will be sent home with a backpack to ensure they have all that they need to complete assignments. The District is currently in Orange 1 status. 
 
Discussion on Future Bond Issues
Discussion:  For future Bond Issue discussion see attachments. A new Jr. High/High School was mentioned. 
Action Items
New Business - items not known or foreseen when the agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve or disapprove the 2020-21 Operating Budget as presented.
Action(s):
To approve the 2020-21 Operating Budget as presented passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and possible vote to approve/disapprove any modifications to the District Return to Learn Plan.
Action(s):
To approve modifications to the District Return to Learn Plan and with the same flexibility given to Superintendent Armstrong previously to make decisions in the event of changes needed passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 6:48 pm passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 7:17 pm. 
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:48 pm to discuss Personnel as listed and to conduct ongoing evaluation on the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:17 pm. Present in Executive Session were Larry Hoover, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove Employing Personnel as per Attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA request for Lindsey Humphries, effective September 24, 2020, through December 17, 2020.
Action(s):
To approve FMLA request for Lindsey Humphries, effective September 24, 2020, through December 17, 2020 passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA request for Alexandria Burns, effective October 19, 2020, through January 12, 2021.
Action(s):
To approve FMLA request for Alexandria Burns, effective October 19, 2020, through January 12, 2021 passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Miriam Baker, effective October 22, 2020, through  January 13, 2021.
Action(s):
To approve FMLA for Miriam Baker, effective October 22, 2020, through January 13, 2021 passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Teresa King to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation. 
Action(s):
To approve authorizing Teresa King to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:20 pm passed with a motion by Larry Hoover and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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