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April 8, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  The meeting was called to order by the Board President, Melinda Ryan and the Pledge of Allegiance to the American Flag was led by Makenzie Scott from the Middle School.
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt Agenda passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Reorganization of the Board of Education.
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.
Action(s):
To approve the reorganization of the Board of Education with the election of the Board President passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Larry Hoover was elected as the Board President.
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.
Action(s):
To approve the reorganization of the Board of Education with the election of the First Vice President passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Melinda Ryan was elected the First Vice President.
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.
Action(s):
To approve the reorganization of the Board of Education with the election of the Second Vice President passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion:  Wayne Richards was elected the Second Vice President.
Consent Agenda
Approval of the 03.11.2019 Regular Meeting Minutes.
Approval of 2018-19 General Fund Purchase Order Encumbrance numbers 859 through 1105.
Approval of 2018-19 Building Fund Purchase Order Encumbrance number 110 through 118.
Approval of 2018-19 Child Nutrition Fund Purchase Order Encumbrance numbers 77 and 78.
Approval of 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 32 through 34.
Approval of 2018-19 Bond Fund 33 Purchase Order Encumbrance number 11.
Approval of 2018-19 Bond Fund 34 Purchase Order Encumbrance numbers 6 and 7.
Approval of 2018-19 Bond Fund 36 Purchase Order Encumbrance number 33.
Approval of the monthly financial reports of the School Activity Funds Account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of an Agreement for Services with Drugs of Abuse Testing Laboratory, Inc. for student drug screening.
Approval of the following 2019 Summer Programs
Summer Academic Programs 9 - 12
Summer School Programs 
Driver's Education
Summer Splash/Reading Academy
Camp Invention
Extended School Year
Summer Child Nutrition
Arts Explore
Band Camp
Rookie Camp 8th grade
SPARK
School Zone
Summer Athletic Camps
EL
Approval of Municipal Accounting Systems, Inc., 2019-20 Software Service Agreement
Approval of 2019-20 Licensing Representation Agreement between K12 Licensing, LLC and Sapulpa Public Schools.
Approval of Out of State Activity Trip.
Approval of Fundraisers.
Action(s):
To approve Consent Agenda Items A - P passed with a motion by Wayne Richards and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Hearing from the public
Discussion:  None at this time.
Information and Discussion
Superintendent Comments
Discussion:  Completed senior prom and it went well.  Thanks to Seth and his crew for doing a great job Prom night.  Spring sports are underway, all teams have been successful this spring and we are looking forward to another year.  We have about a month left of school.  We want to thank Troy, he has been working hard to make sure our air conditioners are working.  We have a lot of projects occurring that we will be discussing throughout the meeting tonight and again, Sapulpa would like to thank the board members and look forward to the years moving forward.

 
Action Items
New Business - items not known or foreseen when agenda was posted
Discussion:  No new business.
Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 application(s) for funding year 2019-20 and the payment of the applicant’s share upon approval of funding and receipt of services.
Action(s):
To approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 application(s) for funding year 2019-20 and the payment of the applicant's share upon approval of funding and receipt of services passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2019-20 fiscal year as per attachment.
Action(s):
To approve the application for temporary appropriations for the 2019-20 fiscal year as per attachment passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove a contract with Educational Consulting Services (Kim Collier) for technical and professional services at Liberty STEM Academy during the 2019-20 school year.
Action(s):
To approve a contract with Educational Consulting Services (Kim Collier) for technical and professional services at Liberty STEM Academy during the 2019-20 school year passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove Amended Policy 311 Purchasing Procedures, second read. 
Action(s):
To approve Amended Policy 311 Purchasing Procedures, second read passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove Amended Policy 942 Medical Marijuana.
Action(s):
To approve Amended Policy 942 Medical Marijuana passed with a motion by Wayne Richards and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel as listed and the 2018-19 evaluation and employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session
Action(s):
To convene in Executive Session at 6:26 pm passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session
Discussion:  Larry Hoover, the Board President, acknowledged the Board has returned to Open Session at 7:20 pm
Statement of Executive Session Minutes
Discussion:  The Board of Education went into Executive Session at 6:26 pm to discuss Personnel as listed, evaluation and employment contract of Rob Armstrong, the Superintendent of Schools as authorized by 25 O.S. Section 307(B)(1)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items.  The Board returned to Open Session at 7:20 pm.  Present in Executive Session were Hoover, Ryan, Richards, McCormick, Havenstrite and Rob Armstrong.  No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Amber Slape, effective March 14, 2019, through the end of school year.
Action(s):
To approve FMLA for Amber Slape, effective March 14, 2019, through the end of school year passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Michale Stanley, effective April 29, 2019, through the rest of the school year.
Action(s):
To approve FMLA for Michale Stanley, effective April 29, 2019, through the rest of the school year passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Amber Slape to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
To approve authorizing Amber Slape to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion for the Board to take any action the Board deems appropriate in regard to the current employment contract of the Superintendent of Schools.
Action(s):
To approve a new superintendent contract for Rob Armstrong dated the first day of July 2019 pursuant to the terms of the previous contract with the exception of paragraph one term of the contract will be July 1, 2019 through June 30, 2022 that the paragraph ten evaluations shall read the superintendent shall be evaluated yearly pursuant to the OSSBA superintendent ongoing yearly evaluation tool and paragraph 16 that the contract will be renewed prior to May 1st of each fiscal year opposed to April and then adding signatures to all board members of the contract passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 7:27 pm passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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