April 8, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:
The meeting was called to order by the Board President, Melinda Ryan and the Pledge of Allegiance to the American Flag was led by Makenzie Scott from the Middle School.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Reorganization of the Board of Education.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Larry Hoover was elected as the Board President.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Melinda Ryan was elected the First Vice President.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Wayne Richards was elected the Second Vice President.
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Consent Agenda
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Approval of the 03.11.2019 Regular Meeting Minutes.
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Approval of 2018-19 General Fund Purchase Order Encumbrance numbers 859 through 1105.
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Approval of 2018-19 Building Fund Purchase Order Encumbrance number 110 through 118.
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Approval of 2018-19 Child Nutrition Fund Purchase Order Encumbrance numbers 77 and 78.
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Approval of 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 32 through 34.
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Approval of 2018-19 Bond Fund 33 Purchase Order Encumbrance number 11.
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Approval of 2018-19 Bond Fund 34 Purchase Order Encumbrance numbers 6 and 7.
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Approval of 2018-19 Bond Fund 36 Purchase Order Encumbrance number 33.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of an Agreement for Services with Drugs of Abuse Testing Laboratory, Inc. for student drug screening.
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Approval of the following 2019 Summer Programs
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Summer Academic Programs 9 - 12
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Summer School Programs
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Driver's Education
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Summer Splash/Reading Academy
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Camp Invention
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Extended School Year
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Summer Child Nutrition
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Arts Explore
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Band Camp
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Rookie Camp 8th grade
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SPARK
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School Zone
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Summer Athletic Camps
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EL
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Approval of Municipal Accounting Systems, Inc., 2019-20 Software Service Agreement
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Approval of 2019-20 Licensing Representation Agreement between K12 Licensing, LLC and Sapulpa Public Schools.
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Approval of Out of State Activity Trip.
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Approval of Fundraisers.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the public
Discussion:
None at this time.
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Information and Discussion
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Superintendent Comments
Discussion:
Completed senior prom and it went well. Thanks to Seth and his crew for doing a great job Prom night. Spring sports are underway, all teams have been successful this spring and we are looking forward to another year. We have about a month left of school. We want to thank Troy, he has been working hard to make sure our air conditioners are working. We have a lot of projects occurring that we will be discussing throughout the meeting tonight and again, Sapulpa would like to thank the board members and look forward to the years moving forward.
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Action Items
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New Business - items not known or foreseen when agenda was posted
Discussion:
No new business.
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Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 application(s) for funding year 2019-20 and the payment of the applicant’s share upon approval of funding and receipt of services.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2019-20 fiscal year as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a contract with Educational Consulting Services (Kim Collier) for technical and professional services at Liberty STEM Academy during the 2019-20 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove Amended Policy 311 Purchasing Procedures, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove Amended Policy 942 Medical Marijuana.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed and the 2018-19 evaluation and employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
Larry Hoover, the Board President, acknowledged the Board has returned to Open Session at 7:20 pm
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:26 pm to discuss Personnel as listed, evaluation and employment contract of Rob Armstrong, the Superintendent of Schools as authorized by 25 O.S. Section 307(B)(1)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:20 pm. Present in Executive Session were Hoover, Ryan, Richards, McCormick, Havenstrite and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Amber Slape, effective March 14, 2019, through the end of school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Michale Stanley, effective April 29, 2019, through the rest of the school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Amber Slape to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion for the Board to take any action the Board deems appropriate in regard to the current employment contract of the Superintendent of Schools.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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