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March 11, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  The meeting was called to order by President Melinda Ryan at 6:09 pm. Alison Owens, Freedom Principal, introduced 5th Grade student Quinn Steenson to lead the Pledge of Allegiance.
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Meeting Minutes for 2.11.19 Regular Meeting and 2.15.2019 Special BOE Meeting.
Approval of 2018-19 General Fund Purchase Order Encumbrance numbers 778 through 858.
Approval of 2018-19 Building Fund Purchase Order Encumbrance numbers 103 through 109.
Approval of 2018-19 Child Nutrition Fund Purchase Order Encumbrance numbers 71 through 76.
Approval of 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance number 24 through 31.
Approval of 2018-19 Bond Fund 36 Purchase Order encumbrance numbers 30 through 32.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of Declaration of Surplus Items .
Jr. High Math Department
Approval of the 2018-19 Yearbook Contracts for Sapulpa Public Schools:
Sapulpa High School--Herff Jones
Sapulpa Jr. High--Herff Jones
Sapulpa Middle School--Walsworth
Freedom Elementary--Herff Jones
Holmes Park Elementary--Jostens
Jefferson Heights Elementary-Ruth Kelly Studio
Liberty Elementary Stem Academy-Jostens
Approval of STEM grant of $2,500 from Muscogee Creek Nation.
Approval of Out of State Activity Trips.
Approval of Fundraisers.
Action(s):
To approve Consent Agenda items A through M passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Discussion:  School Nurses kicked off Information and discussion section. We have three certified staff with nursing certificates. Each took a moment to talk about their typical day at the schools. 
Discussion of Amended Policy 311 Purchasing Procedures as a first read.
Discussion:  After reveiw of the existing policy it was found to be a little vague so layers are being added for more structure. 
A-F Report Cards
Discussion:  A-F Report Cards grade in Academic Achievement, Academic Growth (4-8 only), Chronic Absenteeism, English Language Proficiency Assessment (ELPA), Post Secondary Opportunities ( High School only)  and Graduation ( High School only). Chronic Absenteeism was an issue at every school. The District is joining together to form solutions to this issue.  
Superintendent Comments
Discussion:  During Superintendent Comments, Mr. Armstrong ask Troy Witzansky, Operations Director, to give an update on grounds, maintenance and custodial services. Grounds is working hard to beautify the fronts of all the schools as Spring is upon us. Maintenance has improved the number of open tickets left at the end of the day. With so much attention to HVAC, somethings have to wait until the next day. Custodial staff have begun Spring Break cleaning. For the Jr. High that is new paint on the walls and HS a total gut and restoration of a set of bathrooms.
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve/disapprove the opening of a Paypal account for activity accounts to have the capability of accepting credit card payments.
Action(s):
To approve the opening of a Paypal account for activity accounts to have the capability of accepting credit card payments passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the Agreement to Subscribe to the OSSBA Superintendent Evaluation Tool for the 2019-20 school year. 
Action(s):
To approve the Agreement to Subscribe to the OSSBA Superintendent Evaluation Tool for the 2019-20 school year passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Discussion:  Did not vote to convene into Executive Session, not needed.
Vote to convene in Executive Session
To acknowledge the Board has returned to Open Session
Statement of Executive Session Minutes
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Larry Hoover and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:43 pm passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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