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February 11, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Melinda Ryan called the meeting to order at 6 pm. Principal Bridget Hailey of Jefferson Heights introduced 5th Grade student Brynlee Clingenpeel to lead the Pledge of Allegiance.
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the 1.17.2019 Special Meeting Minutes.
Approval of 2018-19 General Fund Purchase Order Encumbrance numbers 714 through 777.
Approval of 2018-19 Building Fund Purchase Order Encumbrance numbers 93 through 102.
Approval of 2018-19 Child Nutrition Fund Purchase Order Encumbrance numbers 67 through 70.
Approval of 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 19 through 23.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Accept and approve the employee assignments for Mr. Johnny Bilby and Mrs. Kim Castaldi as the Title IX Co-Coordinators for Sapulpa Public Schools.
Accept and approve the employee assignment for Mrs. Katherine Stufflebeam as the ADA (Americans with Disabilities Act) and 504 (Rehabilitation Act) Coordinator.
Approval of 2019-20 MOA between OSU and Sapulpa Public Schools for speech-language pathology clinical externship.
Approval of 2019-20 MOU between Central Tech and Sapulpa Public Schools for Career Exploration Program.
Approval of Declaration of Surplus:
Baseball: TV, printer, washer, and a John Deere mower.
Bailey Weight Room: Bumper plate, dumbbell set, curl bars and barbells.
Technology: DVD/VHS players, speakers, smart board, projectors, cameras, laptops, towers, and printers.
Approval of 2019-20 Contract of Services between Sports Surface Management LLC and Sapulpa Public Schools.
Approval of 2019-20 Ellevation Subscription Agreement with Sapulpa Public Schools.
Approval of Out of State Activity Trips.
Approval of Fundraisers.
Action(s):
To approve Consent Agenda Items A-P passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None.
Information and Discussion Items
Superintendent Comments
Discussion:  Mr. Armstrong welcomed Representatives Mark Lawson and Kyle Hilbert then turned the floor over to them to discuss Legislative Update, Oklahoma Virtual Charter Programs, and Vaping in public Schools.
Legislative update and Oklahoma Virtual Charter programs and state appropriations.
Discussion:  Representative Mark Lawson started their time with thanking everyone for their support and reassuring teachers and staff that raises are at the top of Governor Stitt's list. It is a very busy time at the Capitol as budgets, numbers, and funds are all being put together for a final total to be given on February 20, 2019. The conversation then turned to the hot topic of Virtual Schools and trying to understand why they are receiving the same amount of money for funding but are not following the same guidelines. Mr. Lawson pointed to a House Bill 1395 as a great first step to making virtual schools play by the same rules as brick mortar schools. This bill was set to be heard this week but is being held back to add more information to make the bill even stronger. A part of the bill focuses on virtual schools reporting all financial transactions to (OCAS) Oklahoma Cost Accounting System. There are many unanswered questions about the operation of virtual schools. Mr. Lawson has a meeting set up with EPIC Members to get a better understanding and offered to take any questions with him to this meeting in hopes of getting answers. 

Representative Kyle Hilbert answered the question about vaping in schools which will not be allowed and still continues to be prohibited under the Tobacco Act. He also added that things have been going well at the Capitol and while they still may be in the honeymoon phase, Governor Stitt is focused on making the State of Oklahoma a Top 10 State.
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None. Superintendent Armstrong did take this opportunity to announce that the District had received the A-F Performing Data and would share more once the report is certified. 
Vote to approve/disapprove the District (School Year) Calendar 2019-20.
Action(s):
To approve the District (School Year) Calendar 2019-20 passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove hiring of Sanders, Bledsoe & Hewett as the auditor for the 2018-19 school audit.
Action(s):
To approve hiring of Sanders, Bledsoe & Hewett as the auditor for the 2018-19 school audit passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, vote on a motion to approve/disapprove generous donation of $3,500 from TTCU for the General Fund. 
Action(s):
To approve generous donation of $3,500 from TTCU for the General Fund passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and the 2018-19 evaluation and employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1)(7) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to Open Session.
Discussion:  President Ryan acknowledged the Boards return to Open Session at 7:10 pm. 
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:45 pm to discuss Personnel and evaluation and employment contract of Rob Armstrong, the Superintendent of Schools listed as authorized by 25 O.S. Section 307(B)(1)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:10 pm.
Present in Executive Session were Sarah Havenstrite, Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan and Rob Armstrong.
No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Rachel Bales, effective January 7, 2019, thru the end of school year.
Action(s):
To approve FMLA for Rachel Bales, effective January 7, 2019, thru the end of school year passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Rachel Bales to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation.
Action(s):
To approve authorizing Rachel Bales to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Angela Lindsay to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation.
Action(s):
To approve authorizing Angela Lindsay to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion and vote to accept or reject the resignation agreement with Benjamin Begines and authorize the board president and board clerk to execute the resignation agreement.
Action(s):
To accept the resignation agreement with Benjamin Begines and authorize the board president and board clerk to execute the resignation agreement passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:13 pm passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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