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September 15, 2020 at 6:00 PM - Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  President Melinda Ryan called the meeting to order at 6:00 pm, followed by the Pledge of Allegiance led by Assistant Superintendent Johnny Bilby.
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of Board Minutes.
8.11.2020-Special BOE Meeting
Approval of 2020-21 General Fund Purchase Order encumbrance numbers 130 through 284.
Approval of 2020-21 Building Fund Purchase Order encumbrance numbers 65 through 92.
Approval of 2020-21 Child Nutrition Fund Purchase Order encumbrance numbers 44 and 45.
Approval of the 2020-21 Bond Fund (31) Purchase Order Encumbrance number 1.
Approval of the 2020-21 Bond Fund (33) Purchase Order Encumbrance numbers 7 through 15.
Approval of the 2020-21 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 3 and 4.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the 2020-21 Gifted and Talented Local Advisory Committee recommended by the Superintendent as per attachment.
Approval of conducting a Cooperative Activities Program with Kiefer Public Schools for the 2020-21 school year for Soccer.
 Approval of Page Freezer Contract renewal for the 2020-21 school year.
Approval of 2020-21 SHL Contract.
Approval of the 2020-21 Virtual Programs Handbook.
Approval of a 2020-21 contract with Oklahoma Dept of Career and Technology Education for Secondary Career and Technology Education Programs (CareerTech).
Approval of 2020-21 MOU between CREOKS and Sapulpa Public Schools.
Approval of 2020-21 IEP Services Agreement with Tulsa Public Schools.
Approval of 2020-21 renewal of Kimono quote, SIF Agent for Follett Destiny Subscription.
Approval of 2020-21 First United Bank and Trust Company Partner Agreement with Sapulpa Public Schools. 
Approval of the renewal for the 2020-21 Red Cross Facility Use Agreement with Sapulpa Public Schools.
Approval of 2020-21 Exact Path Contract. 
Approval of 2020-21 MOU between Youth Services of Creek County and Sapulpa Public Schools. 
Approval of 2020-21 IXL Learning Contract  with Sapulpa Public Schools, Holmes Park Elementary. 
Approval for receipt of donation from the George F. Collins, Jr. Foundation in the amount of $55,800 for the purchase of "Go Bags" with school supplies in the event of distance learning.
Approval of generous donation of running shoes for our JROTC Cadets from Soles4souls.
Approval of generous donation of 35 bags of school supplies to be distributed within the District from Reasors. 
Approval of generous donation in the amount of $10,000 for the Jr/Sr High Food Pantry from the Make Sense Foundation. 
Approval of generous donation of $450 made by the Oklahoma Society, Daughters of the American Revolution for our Revolutionary Day on the Hill. 
Approval of generous donation of up to $10,000 for staff webcams for distance and virtual learning from the SPS Foundation. 
Approval of 2020-21 MOU between Sapulpa Public Schools and United Sapulpa Educators/Educational Support Personnel.
Approval of 2020-21 MOU between Sapulpa Public Schools and United Sapulpa Educators.
Approval of Out of State Activity Trips as per attachments
Approval of Fundraisers as per attachment.
Action(s):
To approve consent agenda items A-AG passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information & Discussion Items
Enrollment Report
Discussion:  Assistant Superintendent Johnny Bilby shared a report on the student enrollment numbers, which includes the percentage of students that are enrolled in traditional and the percentage of students enrolled in virtual at the Elementary Schools and the Secondary Schools.  The chart is attached. 
Superintendent Comments
Discussion:  Superintendent Armstrong spoke about the Orange 1 level, and that the district is observing the health and safety protocols to protect our students and our staff here at Sapulpa Public Schools.  He recognized our Administrators, Donia Doudican and her instruction and curriculum team, and our teachers and counselors, for working hard to prepare for the transition to a Distance Learning situation if we move to a higher level in the future.  Even if we move to an Orange 2 level, our number of positive COVID-19 cases would have to be substantially higher for us to move forward to an all Distance Learning platform.

Sapulpa Public Schools received a generous donation back in August from the George F. Collins, Jr. Foundation.  The Foundation wanted to help our elementary students so the district used the donation to purchase "Go Bags" and school supplies. These bags will be sent home with the elementary students PreK through 5th grades in case the district moves to distance learning.  The bags are to ease the burden on families who may not have the resources to purchase more supplies if we go to a remote learning environment.   

 
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve/disapprove the Estimate of Needs for the 2020-21 school year.
Action(s):
To approve the Estimate of Needs for the 2020-21 school year passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove multiple new, revised, and/or deletion of policies from multiple sections of the Board of Education Policy Guide. 
Section 400 Personnel: Adoption of policies 468 and 469
Action(s):
To approve Section 400 Personnel: Adoption of policies 468 and 469 passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Section 500 Pupil Personnel: Revision of policy 544.1.3
Action(s):
To approve Section 500 Pupil Personnel: Revision of policy 544.1.3 to change the word "sales" to "sells" and adding the extension on to the last sentence on paragraph of 1, on campus or during a school activity and to change the word "are" to "is" passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Section 700 Support Personnel: Delete 706.2, Adoption of policies 718 and 720, 745 and 746
Action(s):
To approve Section 700 Support Personnel: Deletion of 706.2, Adoption of policies 718 and 720, 745 and 746 passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Section 900 Miscellaneous: Adoption of policies 951, 952, and 953
Action(s):
To approve Section 900 Miscellaneous: Adoption of policies 951, 952, and 953 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to re-allot the Ronnie Lewis Memorial Scholarship Fund to the Sapulpa Band program per Maxwell Lewis, family representative, and Karen Lewis, settlor for the Trust. 
Action(s):
To approve the reallocation of the Ronnie Lewis Memorial Scholarship Fund to the Sapulpa Band program per Maxwell Lewis, family representative, and Karen Lewis, settlor for the Trust passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel as listed, negotiations with United Sapulpa Educators and United Sapulpa Educators/Educational Support Personnel, Resignation Agreement of Kyle Lewis, and to conduct ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307 (B)(1), (B)(2), and (B)(7) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 6:47 pm passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 7:18 pm
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:47 pm to discuss Personnel listed, negotiations with United Sapulpa Educators and United Sapulpa Educators/Educational Support Personnel, and the Resignation Agreement of Kyle Lewis, as authorized by 25 O.S. Section 307  (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:18 pm. Present in Executive Session were Rob Armstrong, Sarah Havenstrite, Steve McCormick, Wayne Richards, and Melinda Ryan. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA for Teresa King, effective August 26, 2020, through November 18, 2020.
Action(s):
To approve FMLA for Teresa King, effective August 26, 2020, through November 18, 2020 passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove determining Highly Qualified status on Computer Teachers as per Attachment.
Action(s):
To approve determining Highly Qualified status on Computer Teachers as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Athletic Department Coaches for the 2020-21 school year as per attachment.
Action(s):
To approve Athletic Department Coaches for the 2020-21 school year as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove hiring Adjunct Coaches for the 2020-21 school year as per attachment.
Action(s):
To approve hiring Adjunct Coaches for the 2020-21 school year as per attachment passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a negotiated agreement with United Sapulpa Educators/Educational Support Personnel for the 2020-21 school year.
Action(s):
To approve a negotiated agreement with United Sapulpa Educators/Education Support Personnel for the 2020-21 school yeatr passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a negotiated agreement with United Sapulpa Educators for the 2020-21 school year.
Action(s):
To approve a negotiated agreement with United Sapulpa Educators for the 2020-21 school year passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Resignation Agreement with Kyle Lewis and authorize the Board President and Board Clerk to execute the resignation agreement. 
Action(s):
To approve the Resignation Agreement with Kyle Lewis and authorize the Board President and Board Clerk to execute the resignation agreement. passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To approve Resignations received since the last board meeting passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:22 pm passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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