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August 11, 2020 at 1:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  President Melinda Ryan called the meeting to order at 1:00 pm, followed by the Pledge of Allegiance. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Board Meeting Minutes.
7.15.2020-Special BOE Meeting
7.24.2020-Special Board Meeting Minutes
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 88 through 129.
Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 35 through 64.
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance numbers 38 through 43.
Approval of 2020-21 Bond Fund (Lease Revenue) Purchase Order Encumbrance Numbers 1 and 2.
Approval of the 2020-21 Bond Fund (31) Purchase Order Encumbrance number 1.
Approval of the 2020-21 Bond Fund (33) Purchase Order Encumbrance numbers 2 through 6.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a 2020-21 Drop-Out Recovery Joint Agreement with Central Tech.
Approval of 2020-21 Central Tech Academic Course list.
Approval of the 2019-20 MOU with Daybreak.
Approval of 2020-21 Special Services Agreement between United Community Action Head Start and SPS.
Approval to renew 2020-21 CiNTAS Facilities Solutions Agreement.
Approval of 2020-21 University of Oklahoma Field Experience/Practicum/Internship MOU with Sapulpa Public Schools. 
Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2020-21 school year.
Approval of the renewal of a contract for Athletic Training Services with St. Johns Hospital Group (St. Johns Clinic, Hospital, and Tulsa Bone & Joint) for the 2020-21 school year.
Approval to renew the 2020-21 SchoolSpace Subscription Agreement between Venyooz and SPS.
Approval to renew the Imperial vending contract for Sapulpa Public Schools.
 Approval of conducting a Cooperative Activities Program with Lone Star Public Schools for the 2019-20 school year for the following sport: Tennis (B&G), Soccer (B&G), Baseball, Golf (B&G), Wrestling, Football, Volleyball, Slow Pitch and Fast Pitch Softball.
Approval of the following as a Sanctioned Club of Sapulpa Public Schools.
Freedom TAPS
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-V passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information & Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong shared the following dates for the start of the 2020-21 school year. New Teachers report on 8.12.2020. All Staff reports Monday, 8.17.2020, and students on 8.20.2020. The District has 650 students currently signed up to attend school virtually. Sapulpa students have the option to attend in person, hybrid, or virtual. He followed the start of school with the start of Fall Sports. Volleyball and Softball have already started and Football has started practices with their first game on 8.28.2020, against Sand Springs. The District is cautiously optimistic as they move forward into the 2020-21 school year. The plan is to have a plan for a plan and to adjust to the colored levels as they are announced on Friday's. Think Green, Act Green. 
Action Items
Discussion, consideration, and possible vote to approve/disapprove any modifications to the District Return to Learn Plan.
Action(s):
To approve modifying Orange Level 1 and 2 to allow extracurricular activities as long as social distancing and healthy precautions can be met and also giving Superintendent Armstrong the authority to stop them if guidelines are not followed passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and possible vote to approve/disapprove the 2020-21 Distance Learning Plan per State Department of Education requirements.
Action(s):
To approve the 2020-21 Distance Learning Plan per State Department of Education requirements with the amendment of changes made to Orange Levels in previous motion passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and possible vote to approve/disapprove the Instructional Calendar to be based upon 1,080 hours for the 2020-21 school year.
Action(s):
To approve the Instructional Calendar to be based upon 1,080 hours for the 2020-21 school year passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and possible vote to approve/disapprove or modify changes to the 2020-21 Instructional Calendar.
Discussion:  No action.
Discussion, consideration, and possible vote to authorize the Superintendent of Schools to adjust instructional delivery between at school, in-person, and distance learning, as well as employee work schedules as necessary for COVID-19 during FY 21. 
Action(s):
To authorize the Superintendent of Schools to adjust instructional delivery between at school, in-person, and distance learning, as well as employee work schedules/calendar as necessary for COVID-19 during FY 21 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2020-21 school year.
Action(s):
To approve Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2020-21 school year passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 1:52 pm passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 2:08 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 1:52 pm to discuss Personnel listed, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 2:08 pm. Present in Executive Session were Larry Hoover, Wayne Richards, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
 
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 2:40 pm passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
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