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September 11, 2018 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  President Melinda Ryan called the meeting to order at 6 pm and asked Mr. Walsh, Principal of Liberty Stem Academy, to introduce 2nd Grade Student, Casey Nuttall, to lead us in the Pledge of Allegiance to the American Flag. 
Following that, Melinda gave the floor to Major Swepston, JROTC, to present a National Distinguish Shooting Honor to Senior, Adam Zlata. Since 2001, only 1303 of these medals have been awarded.  
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda, minus Consent Agenda Items, B, H, J, and M for discussion. passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Regular Board Meeting Minutes and Special Board Meeting Minutes.
8.13.2018-BOE Meeting
Approval of 2018-19 General Fund Purchase Order encumbrance numbers 239 through 352.
Action(s):
To approve Consent Agenda items B and H passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion on PowerSchool PO. 
Approval of 2018-19 Building Fund Purchase Order encumbrance numbers 42 through 58.
Approval of 2018-19 Child Nutrition Fund Purchase Order encumbrance numbers 53 through 57.
Approval of the 2018-19 Bond Fund (Lease Revenue) Purchase Order Encumbrance numbers 11 through 13.
Approval of the 2018-19 Bond Fund (36) Purchase Order Encumbrance numbers 10 through 14.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Discussion:  Discussion about Building Fund amount.
Approval of the 2018-19 Gifted and Talented Local Advisory Committee recommended by the Superintendent as per attachment.
Approval of conducting a Cooperative Activities Program with Kiefer Public Schools for the 2018-19 school year for Soccer.
Action(s):
Approval of conducting a Cooperative Activities Program with Kiefer Public Schools for the 2018-19 school year for Soccer passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board would like to see about adding Jr. High aged students to the program, even if just to practice. 
Approval of Industry Standard Testing subscription contract required by Career Tech for the 2018-19 school year.
To approve 2018-19 Tulsa Community College MOU for all TCC Concurrent Enrollment Programs.
Approval of Page Freezer Contract for the 2018-19 school year.
Action(s):
To approve Page Freezer Contract passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion:  Additional information requested about what all would be archived and who all would have access to the information.
Approval to accept OG&E rebate check for deposit into the Building Fund.
Approval of generous donation from TTCU in the amount of $3,500.
Approval of Out of State Activity Trips as per attachments
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-Q, minus items B, H, J, and M. passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None.
Information & Discussion Items
Enrollment Report
Discussion:  Current SPS enrollment is 3,720 students which is 97 students down from last years Oct. 1 counts. One reason our numbers are down is that Lone Star had a smaller 2017-18 8th Grade class than usual. Another reason is charter schools. They are the new thing to try. Our District is looking at ways to get our numbers back up and get people excited to be apart of Sapulpa Public Schools. 
Accreditation Statuses
Discussion:  Kim Castaldi reported that she and her team are gearing up for the Fall numbers and reports that will occur on October 1. 
Curriculum Update
Discussion:  Donia Doudican started her presentation with an introduction of her wonderful team that is responsible for making the magic happen. She handed out a packet that outlined an Improvement Plan that would run the course of a three year cycle. A Special BOE Meeting will be held in October to go over the plan in more depth. 
Superintendent Comments
Discussion:  Superintendent Rob Armstrong had a lot of great things to share but for the sake of time, narrowed it down to about seven! The first day of school was a success until the down pour of rain came, causing our buses grief. We learned that day that we need a better way to communicate to parents where their students exact location is during any situation.

Teachers and Staff have received their raises with this last pay. We will continue to work together and push for more funding for Education. Other money that came our way this week was a rebate check for $174,000 from OG&E. Looking forward to the savings over the next few years from our new LED lighting. We also received a check from TTCU for $3,500 from their School Pride Program. 

Mr. Armstrong announced that Joe Slitzker would be leaving SPS on Friday for a new position. Wished him well and the process to find a replacement has begun.

Finally, next Tuesday SPS District is excited to participate in the State Teacher of the Year presentation as our own Freedom Kg Teacher, Natalie Fielden, is a finalist. We are working to Facebook Live the ceremony so all can be apart. 
 
Action Items
New Business - items not known or foreseen when agenda was posted.
Action(s):
To approve four Gear Up PO's that were submitted after deadline for student activites. passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve or disapprove the 2018-19 Operating Budget as presented.
Action(s):
To approve or the 2018-19 Operating Budget as presented passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove renewal of the 2018-19 Lease Purchase with American Heritage Bank for Softball Lighting.
Action(s):
To approve renewal of the 2018-19 Lease Purchase with American Heritage Bank for Softball Lighting passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove renewal of the 2018-19 Lease Purchase with American Heritage Bank for LED Lighting.
Action(s):
To approve renewal of the 2018-19 Lease Purchase with American Heritage Bank for LED Lighting passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove Medical Marijuana Policy as a second read.
Action(s):
To adopt the RFR policy and add to our Miscellaneous section of Policies. passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel as listed authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 7:19 pm. passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Boards return to Open Session at 7:37 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 7:19 pm to discuss Personnel as listed, authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:37 pm.
Present in Executive Session were Melinda Ryan, Wayne Richards, Larry Hoover, Sarah Havenstrite, and Rob Armstrong.
No action was taken. This constitutes the minutes of the Executive Session. 

 
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA request for Christine Linder, effective date August 17, 2018, through November 17, 2018, as per attachment.
Action(s):
To approve FMLA request for Christine Linder, effective date August 17, 2018, through November 17, 2018, as per attachment passed with a motion by Sarah Havenstrite and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove determining Highly Qualified status on Computer Teachers as per Attachment.
Action(s):
To approve determining Highly Qualified status on Computer Teachers as per Attachment passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Athletic Department Coaches for the 2018-19 school year as per attachment.
Action(s):
To approve Athletic Department Coaches for the 2018-19 school year as per attachment passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove hiring Adjunct Coaches for the 2018-19 school year as per attachment.
Action(s):
To approve hiring Adjunct Coaches for the 2018-19 school year as per attachment passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove hiring Adjunct Teachers for the 2018-19 school year as per attachment.
Action(s):
To approve hiring Adjunct Teachers for the 2018-19 school year as per attachment passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:42 pm passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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