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March 10, 2014 at 7:00 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Reg

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-K astain from Item A (Melinda Ryan) passed with a motion by Jeff Gilbert and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Approval of the minutes of the 2-10-14 regular board meeting.
Approval of the minutes of the 2-21-14 special board meeting.
Approval of 2013-14 general fund purchase order encumbrances numbers 779 through 851.
Approval of 2013-14 building fund purchase order encumbrance number 90.
Approval of 2013-14 child nutrition fund purchase order encumbrance numbers 68 through 70.
Approval of the 2013-14 CO-OP Fund purchase order encumbrance numbers 2 through 3.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of Sapulpa Junior High using Ruth Kelly Studio for 2014-15 spring and fall pictures.
Approval of an out-of-state activity trip for the Robotics team to participate at the FRC competition on March 5-8, 2014 in Searcy, AR.
Approval of fundraisers as per Attachment.
Hearing from the Public
Information and Discussion Items
National Merit Finalist - Heather Turner
Discussion:  Heather Turner, High School 12th grade student, is a National Merit Finalist. 1.5 million students tryout for this top honor but only 8,000 students are selected. All winners are selected on their abilities, skills, accomplishments, academic records, two sets of test scores, school officials's written recommendation, activities/leadership and the their own written essay. Heather contributes her High School success to hard work, great teachers and parent involvement. She plans to attend University of Oklahoma after High School.
JROTC Competition Results
Discussion:  Major Swepston, JROTC Instructor, recolonized his cadets for their achievements this year. JROTC drill teams placed first in colorguard, inspection and Cadet Sargent Rainer led the new cadets to first place. Cadet Captain Banks led the colorguard to first place at a marine school in Mountain Grove, MO. The team placed 2nd in female colorguard and platoon arm drill. Last April, the drill team placed first overall to win the Superintendent trophy last April. They will go again to try and secure the trophy April 10, 2014. The Marine Corp pays for most of the trips they take for competitions.
Site Improvement Update - Freedom Elementary
Discussion:  Mr. Micheal Reid, Freedom Elementary Principal, updated the Board on his site improvement plan. The teachers are focused on increasing reading scores of students who score below proficient. Mr. Reid reported increases in 3-5 grades reading scores using Star Reading, an online reading test. Teachers are using team teaching, intensive small reading groups and targeting specific areas of concerns for struggling students. They held a 3rd grade parent meeting to discuss RSA (Reading Sufficiency Act). Third-grade students cannot be promoted to the fourth grade if he or she scores Unsatisfactory on the reading portion of the Oklahoma Core Curriculum Test (OCCT). There are exemptions to the law which include, English Language Learners who have had less than two years of instruction in English and are identified as Limited-English Proficient, Students with disabilities whose Individualized Education Program (IEP) indicates they are to be assessed with the Oklahoma Alternate Assessment Program (OAAP), students who demonstrate through a teacher- developed portfolio that they can read on grade level, students who demonstrate an acceptable level of performance (minimum of 45th percentile) on an alternative standardized reading test, students with disabilities who take the OCCT and have an IEP that states they have received intense remediation in reading for more than two years but still demonstrate a deficiency in reading and were previously retained one year, and students who have received intensive remediation in reading for two or more years but still demonstrate a deficiency in reading.
Site Improvement Update - Holmes Park Elementary
Discussion:  Mr. Bobby Alfred, Holmes Park Elementary Principal, updated the Board on the site improvement plan. Holmes Park uses a program called DIBELS to asses their students in reading. Mr. Alfred showed 69% of HP students were at or above benchmark in the second semester. The teachers use Power Half Hour (intensive reading for half an hour)to help struggling students practice reading. The Board would like to see more consistency in assessing students reading levels at all elementary sites.
ACT Update - High School
Discussion:  Mr. Johnny Bilby, High/Junior High Principal, and Mrs. Amy Reed, Assistant Principal, presented the sites goals and accomplishments concerning ACT (American College Testing). Their goals at the beginning of the year was to increase participation by 5% each year and identify students who have not taken the ACT test. They reported 47% of seniors took the test by October and increased to 60% by February 2014. The Administration also looked at performance. Regional colleges require a score of 19 and 44.3% of our seniors scored 19 or higher and can get into college.
Superintendent Comments
Discussion:  Mr. Kevin Burr, Superintendent, reminded everyone that state testing will begin soon and the sites are looking for test monitors. Interested parties can contact the sites to sign up. Sapulpa has randomly been selected to participate in the Field Item test for measured progress. Jenks and Owasso Public Schools were not selected from our area. How schools were chosen is left to debate. Mr. Burr also informed the Board of the "opt out of testing" choice but the district must follow the state requirements of 95% of students must take the test. If a school drops below that 95% they will drop a grade per percentage. If they only have 90% of students test, they will receive a failing grade on their report card.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove hiring Jack H. Jenkins, CPA as the independent auditor for the 2013-14 school audit.
Action(s):
To approve hiring Jack H. Jenkins, CPA as the independent auditor for the 2013-14 school audit passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Child Nutrition Meal Prices for 2014-15.
Action(s):
To approve Child Nutrition Meal Prices for 2014-15 passed with a motion by Melinda Ryan and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss and interview potential candidates for the open position of Seat Number 4 on the Sapulpa Board of Education as authorized by 25 O.S. Section 307(B)(1)
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:37 p.m. passed with a motion by Jeff Gilbert and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 8:37 p.m. to discuss Personnel as listed, Freedom H.Q. Teacher Assistant, Holmes Park H.Q. Special Education Assistant, Junior High Secretary, Freedom Latchkey Assistant and (4) District Child Nutrition Substitutes as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss and interview potential candidates for the open position of Seat Number 4 on the Sapulpa Board of Education as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Meeting Act with no resulting to be taken on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at 8:54 p.m. This constitutes the minutes of the executive session
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Jeff Gilbert and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Melinda Ryan and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 8:56p.m. passed with a motion by Jeff Gilbert and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
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