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November 11, 2013 at 7:00 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2012-13 school year.
Action(s):
To approve the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2012-13 school year passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items, A-N passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Approval of the minutes at the 10-08-12 regular board meeting.
Approval of the minutes of the 10-28-13 and 10-29-13 special board meetings.
Approval of 2013-14 general fund purchase order encumbrances numbers 552 through 617.
Approval of 2013-14 building fund purchase order encumbrance numbers 77 through 81.
Approval of 2013-14 child nutrition fund purchase order encumbrance numbers 59 through 60.
Approval of the 2013-14 CO-OP Fund purchase order encumbrance number 1.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a resolution to the County Election Board calling for the annual school election.
Approval of conducting a Pilot Cooperative Activities Program with Kiefer Public Schools for soccer.
Approval of the following new and revised board policies and the corresponding procedure pages:
130. ADMINISTRATIVE FLOW CHART.
121.1.2 ASSISTANT SUPERINTENDENT FOR HUMAN RESOURCES, TLE & STUDENT SERVICES (New)
121.2 EXECUTIVE DIRECTOR OF FINANCE (Revised)
121.3 ASSISTANT SUPERINTENDENT/INSTRUCTION (Revised)
121.4 DIRECTOR OF SPECIAL SERVICES (Revised)
121.4.1 TECHNOLOGY COORDINATOR (Revised)
121.4.2 DIRECTOR OF SUPPORT SERVICES (Revised)
Approval of the following revised policies:
105 DATES OF ELECTION OF SCHOOL PERSONNEL
222 SUMMER SCHOOL
290 CLASSROOM OBSERVATION
401.8 HAZARDOUS MATERIALS
410.2 TEACHER CONSULTANTS
431.1 TEACHING STAFF DEFINED
502.1 ELEMENTARY ATTENDANCE ZONES AND TRANSFER RESTRICTIONS
540.2.3* VISITORS DURING THE DAY
502.3 TRANSFER OF ELEMENTARY PUPILS
706.5 HAZARDOUS MATERIALS
909 ADVERTISING AND COMMERCIAL ANNOUNCEMENTS
922 SMOKING ON SCHOOL PREMISES BY STAFF MEMBERS/PATRONS
936 INSTRUCTIONAL YEAR CALENDAR
Approval of the following out-of-state activity trips:
Cross Country team to compete in Youth Nationals on December 12-15, 2013 in San Antonio, TX.
High School Wrestling to participate in out-of-state matches on January 24-25, 2014 in Platte City, MO.
Varsity Baseball team to compete in the High School Baseball Tournament on March 15-22, 2014 in Pensacola, FL.
AP History students to tour Washington D.C. in the summer of 2014.
Approval of fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
Rachel’s Challenge
Discussion:  Stephanie Butler, 8th Grade Counselor, presented the Board with a presentation on Rachel’s Challenge at our sites. She has put together a student committee that adopts an anti-bullying program among students. The committee has adopted “The Chieftain Way” which includes respect others’ rights and property, perform intentional acts of kindness, take responsibility for our actions and acknowledge that each person is a unique individual. Ms. Butler wanted to inform the Board of the potential and resources this program offers. She is requesting help to maintain and keep the program in Sapulpa Schools.
Title II
Discussion:  Mr. Larry Smith, Deputy Superintendent, and Denise Jordan, Curriculum Director, presented the Board with the Title II budget. The total budget is $160,909.55 and is mainly spent on salaries for Title II teachers. The budget also includes substitute teacher pay for professional development and registration fees to conferences. The budget has been submitted to the State Department.
Revised Policies
Discussion:  Mr. Tom Trigalet, Assistant Superintendent, presented revisions to policies 104.2 and 540.1.7. The revisions were made to update the district’s policy 540.1.7 to meet state law. Policy 104.2 revisions reflect the correct language that refers to communication and appeals channels.
104.2 WORKING PRINCIPLES AND PROCEDURES
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING (Procedure Pages)
2014 Board Meeting Dates
Discussion:  The Board was presented proposed 2014 board meeting dates. The Board will vote on the dates during the December 2013 meeting.
Superintendent Comments
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the Title I District Plan.
Action(s):
To approve the Title I District Plan passed with a motion by Melinda Ryan and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove revisions to the following policies:
Action(s):
To approve revisions to the following policies: To approve revisions B to the following policies 104.2 list 712 Appeals Channel and 483 Communication Channels To approve 540.1.7 (Ryan, Brose) passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
104.2 WORKING PRINCIPLES AND PROCEDURES
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING (Procedure page)
Proposed executive session to discuss (1)Personnel listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss and interview potential candidates for the open position of Seat Number 2 on the Sapulpa Board of Education as authorized by 25 O.S. Section 307(B)
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:42 p.m. passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 8:42 p.m. to discuss (1) Personnel, Jefferson Heights Teacher Assistant , Freedom Latchkey Substitute, Middle School Special Education Teacher, Middle School English Teacher, Middle School H.Q. Special Education Assistant, Assistant Varsity Softball Coach, Middle School Cook, Holmes Park Latchkey Assistant, Junior High H.Q. Special Education Assistant, Holmes Park H.Q. Teacher Assistant, District Computer Technician, Holmes Park ELL Tutor, Holmes Park H.Q. Special Education Assistant, Freedom Cook as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss and interview potential candidates for the open position of Seat Number 2 on the Sapulpa Board of Education as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Meeting Act with no resulting vote taken on item (2) . During the executive session, the Board discussed these items and no other items. The Board returned to open session at 8:59 p.m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Melinda Ryan and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the transfer of Zack Mark from Assistant Wrestling Coach to High School Assistant Track Coach, effective 10-7-13.
Action(s):
To approve the transfer of Zack Mark from Assistant Wrestling Coach to High School Assistant Track Coach, effective 10-7-13 passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:01 p.m. passed with a motion by Bradd Brose and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
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