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October 14, 2013 at 7:00 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regul

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-D and F-L (McCormick/Gilbert) passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Approval of the minutes of the 9-10-13 regular board meeting.
Approval of 2013-14 general fund purchase order encumbrances numbers 421 through 551.
Approval of 2013-14 building fund purchase order encumbrance numbers 73 through 76.
Approval of 2013-14 child nutrition fund purchase order encumbrance numbers 52 through 58.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a 2013-14 contract with Career Tech for Secondary Career and Technology Education Programs.
Approval of a 2013-14 Head Start/School System Plan of Action - Transition Agreement with United Community Action Head Start.
Approval of New Policy 940 ERATE POLICIES.
Approval of a contract with MTI Production for a license of the production, The 26th Annual Putnam County Spelling Bee.
Approval of 25 JROTC cadets to attend a Drill and Physical Fitness Competition on November 2, 2013 in Alma, AR.
Approval of fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
Carol Belcher Collins Award
Discussion:  Carol Belcher Collins Award was presented to a Chieftain golfer, Cheyenne Musser. Cheyenne is only the fifth player to receive the Carol Belcher Collins Sportsmanship Award that is presented to a player at the WOGA Girls' Junior State Championship who displays exceptional sportsmanship.
Revised Policies
Discussion:  Mr. Tom Trigalet, Assistant Superintendent, presented policy revisions to policies that require updated information. The policies will be brought back for final Board approval in November 2013.
104.2 WORKING PRINCIPLES AND PROCEDURES
105 DATES OF ELECTION OF SCHOOL PERSONNEL
222 SUMMER SCHOOL
290 CLASSROOM OBSERVATION
401.8 HAZARDOUS MATERIALS
410.2 TEACHER CONSULTANTS
431.1 TEACHING STAFF DEFINED
502.1 ELEMENTARY ATTENDANCE ZONES AND TRANSFER RESTRICTIONS
540.2* STUDENT ATTENDANCE
540.2.3* VISITORS DURING THE DAY
502.3 TRANSFER OF ELEMENTARY PUPILS
706.5 HAZARDOUS MATERIALS
909 ADVERTISING AND COMMERCIAL ANNOUNCEMENTS
922 SMOKING ON SCHOOL PREMISES BY STAFF MEMBERS/PATRONS
936 INSTRUCTIONAL YEAR CALENDAR
Site Improvement Plans
Freedom Elementary
Discussion:  Mr. Michael Reid, Freedom Elementary Principal, updated the Board on the Site Improvement Plan for 2012-13. Mr. Reid challenged teachers and students to score advanced on the 2014 OCCT test. They have done a great job with students scoring proficient but would like to increase their scores to advance level. The site will achieve this goal with Common Assessments in each grade, continue efforts to reduce those scoring below proficiency, utilizing Title I, implementing power half-hour, and use incentives for advanced coursework. Freedom Elementary is the only A+ school in Creek County.
Liberty Elementary
Discussion:  Mr. Toby Sissons, Liberty Elementary Principal, updated the Board on the Site Improvement Plan for 2012-13. The sites goals include seventy five of students in grades K-5 will perform at the proficient level in Reading based on a number of measurements including OCCT, STAR, and DIBELS. Seventy five percent of students in grades 3-5 will reach proficient or above in Math on the OCCT. They will achieve their goals with STEM professional development for teachers, utilizing power half-hour with the focus on reading, leveled instruction in reading grades 1-5, departmentalization 4-5 grades and adding additional reading teachers’ for 1-3 grade.
Superintendent Comments
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the 2013-14 Estimate of Needs and Financial Statement of 2012-13.
Action(s):
To approve the 2013-14 Estimate of Needs and Financial Statement of 2012-13 passed with a motion by Melinda Ryan and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing April Maxville to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE.
Action(s):
To approve authorizing April Maxville to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE passed with a motion by Jeff Gilbert and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. Middle School Paraprofessional High School Cook 9th Grade Volleyball Coach Liberty Teacher Assistant District E.L.L. Tutor Jefferson Heights Latchkey Substi
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:08 p.m. passed with a motion by Bradd Brose and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ p.m. to discuss Personnel, Middle School Paraprofessional, High School Cook, 9th Grade Volleyball Coach, High School On-The-Job Training, Liberty Teacher Assistant, District E.L.L. Tutor, Jefferson Heights/Liberty/Holmes Park Latchkey Substitutes, HS/JH Custodian, Substitute Bus Driver, District Child Nutrition Substitute, 7th Grade Basketball Coach, Assistant Varsity Softball Coach, Holmes Park Cross Guard, Middle School H.Q. Special Education Assistant, Liberty Cook, District Latchkey Substitute, Jefferson Heights Media Center Assistant, Holmes Park Latchkey Substitute, Jefferson Heights H.Q. Teacher Assistant, Junior High Football Coach as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at _____ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:24 p.m. passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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