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May 20, 2013 at 12:15 PM - Sapulpa Board of Education Independent School District Number 33 Creek County Special Meeting

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-S passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Approval of the minutes of the 4-8-13 regular board meeting.
Approval of the minutes of the 4-11-13 special board meeting.
Approval of the 2012-13 general fund purchase order encumbrances numbers 1047 through 1173.
Approval of the 2012-13 building fund purchase order encumbrance numbers 176 through 186.
Approval of the 2012-13 child nutrition fund purchase order encumbrance numbers 96 through 103.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments
Approval of a revised 2013-14 school calendar.
Approval of dedicating the Sapulpa Baseball Press Box to Fred Mauch.
Approval of a school land use agreement for the July 4th American Heritage Bank fireworks display.
Approval of a School Membership with OSSBA for 2013-14.
Approval of a Letter of Agreement with John Bennett Creative Services for a child nutrition workshop on August 14, 2013.
Approval of an agreement between Sapulpa Public Schools and the Oklahoma Department of Human Services regarding the Operation of the Area I Foster Grandparent Program from July 1, 2013 through June 30, 2014.
Approval of applications for open transfers to Sapulpa Public Schools.
Approval of a 2013-14 Muscogee (Creek) Nation Local Head Start Agreement for special education services.
Approval of revised Policy 204.2 PROFICIENCY BASED PROMOTION.
Approval of a summer baseball camp on June 3-5, 2013.
Approval of Out-of-state Activity Trips as per Attachment.
Approval of fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
SHS AdvancED – Daniel Craig
Title I
Discussion:  LS 5.5 reduction. first working budget add JH and HS this year. 3 tier system and currently on a 2 tier targeted assistant school - funds are set aside for specific students (900 students would qualify) end of month - should get the preliminary budget from the SDE challenges for adding two schools - prioritize students through test scores. indirect cost - go back into the general fund to offset personal unbudgeted - 10,150 total budget of 622,588.61 budget revisions in the fall schoolwide programs at elementary sites personal - spend money that way liberty/jhts extra teacher (with extra money)
Superintendent Comments
Testing
Discussion:  KB - Testing not a easy process effect on sapulpa 29 2 students were effected due to the test company's problem with the server through the testing company. huge issue - make-ups tests to graduate on the last two days of the year
ACE/EOI Update
Discussion:  6 students who will not graduate these students have not passed their EOI and or credits
Action Items
Vote to approve/disapprove signing a Statement of Support for the Guard and Reserve.
Action(s):
To approve signing a Statement of Support for the Guard and Reserve passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2013 Summer Projects List.
Action(s):
To approve the 2013 Summer Projects List passed with a motion by Jeff Gilbert and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed Computer Teacher/Baseball Coach, Assistant Boys Basketball Coach, Cheer Coach, Computer Technician, and Driver's Education Instructor as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 1:25 p.m. passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 1:25 p.m. to discuss Personnel, Personnel listed Computer Teacher/Baseball Coach, Assistant Boys Basketball Coach, Cheer Coach, Computer Technician, and Driver's Education Instructor as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ___2:21 .m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to renew the 2013-14 contracts of support employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
To renew the 2013-14 contracts of support employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Bradd Brose and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2013-14 school year as per Attachment.
Action(s):
To authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2013-14 school year as per Attachment passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to provide reasonable assurance to Substitute Teachers for the 2013-14 school year as per Attachment.
Action(s):
To authorize the Superintendent to provide reasonable assurance to Substitute Teachers for the 2013-14 school year as per Attachment passed with a motion by Bradd Brose and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Deana Taylor as Assistant Encumbrance Clerk for 2013-14.
Action(s):
To approve Deana Taylor as Assistant Encumbrance Clerk for 2013-14 passed with a motion by Jeff Gilbert and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Summer Program Employees as per Attachment.
Action(s):
To approve Summer Program Employees as per Attachment passed with a motion by Bradd Brose and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to renew the temporary certified teaching contracts listed on the Attachment.
Action(s):
To renew the temporary certified teaching contracts listed on the Attachment passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to renew the 2013-14 contracts of the school administrators and directors as listed on the Attachment.
Action(s):
To renew the 2013-14 contracts of the school administrators and directors as listed on the Attachment passed with a motion by Bradd Brose and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Superintendent’s contract for July 1, 2013 through June 30, 2016 and authorize the Board President to sign the contract.
Action(s):
To approve the Superintendent’s contract for July 1, 2013 through June 30, 2016 and authorize the Board President to sign the contract passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting. passed with a motion by Jeff Gilbert and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Adjournment.
Action(s):
To Adjourn at 2:37 p.m. passed with a motion by Jeff Gilbert and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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