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February 11, 2013 at 7:00 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regul

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-M passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Approval of the minutes of the 1-14-13 regular board meeting.
Approval of the 2012-13 general fund purchase order encumbrances numbers 816 through 895.
Approval of the 2012-13 building fund purchase order encumbrance numbers 118 through 128.
Approval of the 2012-13 child nutrition fund purchase order encumbrance numbers 81 through 87.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a Picture Agreement with Kelly Studio for Junior High spring pictures.
Approval of a Printing Agreement with Herff Jones, Inc. for the 2013 Junior High yearbooks.
Approval of revised policy 210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES.
Approval of revised requirements for High School Valedictorians/Salutatorians.
Approval of a 2013-14 Cox Communications contract for Wide Area Network Services and District Internet Access.
Approval of the following out-of-state activity trips:
JROTC to participate in the Mt. Grove High School JROTC Drill Competition in Mt. Grove, MO on February 1-2, 2013.
JROTC to compete in the National Marine Corps Shooting Match in Anniston, AL on February 20-24, 2013.
The Spanish Club to compete in the Modern Foreign Language Field Day in Joplin, MO on April 11, 2013.
Approval of surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Discussion:  Teri Wickliffe, SWAT sponsor and members of SWAT (Students Working Against Tobacco) discussed implementing a 24/7 (24 hours a day/7 days a week) to the district’s smoking policy. The students want a tobacco free culture. Tobacco company’s target young audiences in advertising. The student’s goal is to change the culture and protect other peers. Mr. Gilbert, Board President, asked to have this policy on March’s agenda for final approval.
Information & Discussion Items
Adult Education - Graduation
Discussion:  Julie Armstrong needed .5 credit to graduate in 2007. She earned her credit through E2020 and is now receiving her diploma. She is currently employed at Reasors and would like to work in their pharmacy.
JROTC Competition Results
Discussion:  Major Swepston updated the Board on the success of JROTC this season. His students practice shooting every morning at 6 a.m. They have a very busy spring filled with competitions. The students showed the Board the different poses using their air rifles during competitions. Nationals are now computerized and results are now posted seconds after the shots. The competitions have become a spectator sport. Sapulpa Public Schools will be hosting the Oklahoma State Junior Olympic Qualifier March 8-9, 2013 and everyone is invited to attend.
Homeless Report
Discussion:  Stacy Berry, Parent Liaison, provided the Board with the district’s homeless report. Sapulpa Schools has identified 168 students this year. Once identified, Mrs. Berry helps students receive essential items for school. Currently, the district is funding the supplies through Title I funds but is applying for a McKinney-Vento, a feral funded grant. This is a three year grant that would assist with funds.
School Entrances (Bids)
Discussion:  Danny Housley, Director of Support Services, is in the process of putting together a security entrance plan for all eight sites. He will put the plans out to bid as one project. The bids are estimated to come in at around $100,000. The bids will be Board approved next month.
Enrollment Center Data
Discussion:  Tom Trigalet, Assistant Superintendent of Human Resources, provided the Board with a gain/loss student report. The district is in the process of analyzing this information. The new enrollment center has helped with providing accurate data entry of students. The new student accounting software, Power School, will also help main stream accurate student information.
Superintendent Comments
Discussion:  Mr. Burr, Superintendent, deferred comments until after his next safety commission meeting.
Safety Commission
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove Liberty Elementary becoming a STEM Magnet School for the 2013-14 school year.
Action(s):
To approve Liberty Elementary becoming a STEM Magnet School for the 2013-14 school year passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed, H.Q. Special Education Assistant, Latchkey Assistant, Teacher Assistant, District Substitute Teacher, Tennis Coach, Child Nutrition Substitute and Special Education Teacher as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:40 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at p.m. to discuss Personnel listed, H.Q. Special Education Assistant, Latchkey Assistant, Teacher Assistant, District Substitute Teacher, Tennis Coach, Child Nutrition Substitute and Special Education Teacher as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at 9:00 p.m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following transfers:
Action(s):
To approve the following transfers: passed with a motion by Bradd Brose and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Kelly Lewman from Middle School Cook to Middle School Paraprofessional, effective 1-8-13.
Mark Smith from District Substitute to High School H.Q. Special Education Assistant, effective 1-8-13.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:01 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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