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January 14, 2013 at 7:00 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regul

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-J passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Approval of the minutes of the 12-10-12 regular board meeting.
Approval of the 2012-13 general fund purchase order encumbrances numbers 761 through 815.
Approval of the 2012-13 building fund purchase order encumbrance numbers 109 through 117.
Approval of the 2012-13 child nutrition fund purchase order encumbrance numbers 76 through 80.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a Printing Agreement with Herff Jones, Inc. for the 2013 High School yearbooks.
Approval of a contract with Erling and Associates to provide government affairs services for 2012-13.
Approval of an FFA out-of-state activity trip to participate at National Westerns in Denver, CO on January 16-21, 2013.
Approval of fundraisers as per Attachment.
Hearing from the Public
Discussion:  Carla Cale, United Sapulpa Educators (U.S.E.) Representative, discussed concerns about revisions to district policies 482, 483 and the Procedural Agreement. United Sapulpa Educators (U.S.E.) position is that when the district proposes changes to a term or condition of employment, U.S.E. has the right to formally present to the board a “Demand to Bargain” in which they did prior to the December board meeting. Representatives from both sides met several times to come to an agreement and only policy 482 revisions were agreed on by both parties. Mrs. Cale agreed that policy 482 revisions do not result in a loss to the certified staff rights but deal with state law. U.S.E. believes that revisions to policy 483 would take away from certified staff rights. This policy deals with chain of command and that other district policies do not cover the same rights. U.S.E. would like no changes to policy 483 and doesn't understand the urgency of changing this policy at this time.
Information & Discussion Items
Adult Education - Graduation
Discussion:  Michelle Childress lacked a couple of credits from getting her High School diploma. She came back early this fall and participated in our online program. She completed her courses in December and now has received her 1999 High School diploma.
Recognition of Sapulpa School Board Members (Mr. Gilbert, Mr. Sherwood, Mr. McCormick, Mr. Hillis and Mr. Brose)
Discussion:  The Sapulpa School Board of Education was recognized for their dedication and hard work they provide to the school. Mr. Burr read a proclamation calling Board appreciation month in January and encouraged everyone to thank them for their work.
Valedictorians/Salutatorians
Discussion:  Dr. Jenyfer Glisson, High School Principal, presented the Board with revisions to the district’s requirements for valedictorians and salutatorians. Valedictorians will be chosen based on grade point average and ACT/SAT composite score. Students must have earned at least two credits in Pre-AP/AP course and/or Concurrent Enrollment core classes. All letter grades received during the seven semesters of high school will be used in determining GPA. Selection of salutatorians is based on the same criteria as the valedictorians with the exception that salutatorians will be those students with a grade point average from 4.1 to 4.28 by the end of the seventh semester. The revisions will be in effect for incoming 9th graders, class of 2016-17.
Revised Policy 210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES
Discussion:  Dr. Richard Rosenberger, Assistant Superintendent of Instruction, presented revisions to Board Policy 210.3 – High School Credit for 6th-8th Grade Courses. Added a Music Appreciation class and credits will not be on a student’s GPA until 9th grade.
E-Rate Bids
Discussion:  Joe Slitzker, IT Director, presented the E- Rate bids. E-Rate is a Universal service fund that benefits schools by obtaining affordable telecommunications and internet access by giving them discounts. The amount of the discount is determined by the free and reduce lunch parent survey at the beginning of the year. This year the district will receive an 82% discount. The district will be implementing Power School that will allow the district to save money by no longer needing the more expensive web-host of Edline for the secondary sites. This will allow the district to consolidate all sites to one web-host. Cox was awarded the bids for both phone and internet services. There will be no out of pocket cost to the district.
Liberty Elementary School - Magnet School
Discussion:  Sapulpa Administration is recommending that Liberty Elementary be turned into a STEM school. The purpose is to equalize enrollment at the elementary sites. This program will not differ in curriculum but it will have a different delivery system by using science, technology, engineering and mathematics. Student lottery would be used to select the students and teachers will have the option to stay with additional training. The district will be hosting informational meetings for both staff and parents. Liberty Elementary becoming a STEM school will be on next months agenda for Board approval.
Superintendent Comments
Discussion:  Mr. Burr was able to meet with staff and parents through his monthly meeting to discuss their concerns on safety. The Board was presented drawings for main entrances into the district's sites. The main idea is to divert visitors to the main office and not allow them direct access to the buildings without checking in. They also presented the cost in installing panic buttons that would directly contact the police department in an emergency situation. Mr. Housley will work on drawings and bids for Board approval. The Board would like to tour the district sites through a special board meeting. The meeting will be posted after the Board has set a date.
Building Security Plans
Upcoming facility visits by Board of Education
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the following revised/deleted board policies:
Action(s):
Vote to approve/disapprove the following revised/deleted board policies: 1. Revised Policy 482. EMERGENCY SUSPENSION 2. Delete/Revised Policy 483. APPEALS CHANNELS 3. Revised 772. GRIEVANCE PROCEDURE FOR FILING, PROCESSING AND RESOLVING 4. New Policy 772. DISCRIMINATION COMPLAINT FORM (Procedure page) Vote to approve 1-4 revised 482, to not approved policy 483, approve revisions policcy 772 an dnew 772 procedur3al page with deleting or revising item 2 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
Vote to approve/disapprove the following revised/deleted board policies: 1. Revised Policy 482. EMERGENCY SUSPENSION 2. Delete Policy 483. APPEALS CHANNELS 3. Revised 772. GRIEVANCE PROCEDURE FOR FILING, PROCESSING AND RESOLVING 4. New Policy 772. DISCRIMINATION COMPLAINT FORM (Procedure page) aaprove the the following policy 482, delete policy 483, revised 772, passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Revised Policy 482. EMERGENCY SUSPENSION
Delete/Revised Policy 483. APPEALS CHANNELS
Revised 772. GRIEVANCE PROCEDURE FOR FILING, PROCESSING AND RESOLVING
New Policy 772. DISCRIMINATION COMPLAINT FORM (Procedure page)
Vote to approve/disapprove a leave of absence for Sarah Christian, Freedom Speech-Language Pathologist for the remainder of the 2012 -2013 school year.
Action(s):
Vote to approve a leave of absence for Sarah Christian, Freedom Speech-Language Pathologist for the remainder of the 2012 -2013 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed, P.E. Teacher, H.Q. Special Education Assistant, Indian Education Tutor, 7th Grade Girls Basketball Coach, and English Teacher, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:27 p.m. passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ p.m. to discuss Personnel listed, P.E. Teacher, H.Q. Special Education Assistant, Indian Education Tutor, 7th Grade Girls Basketball Coach, and English Teacher as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:50 p.m. passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
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