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December 10, 2012 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regul

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-I passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Approval of the minutes at the 11-12-12 regular board meeting.
Approval of the 2012-13 general fund purchase order encumbrances numbers 712 through 760.
Approval of the 2012-13 building fund purchase order encumbrance numbers 101 through 108.
Approval of the 2012-13 child nutrition fund purchase order encumbrance numbers 73 through 75.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the Board meeting dates for 2013.
Approval of an out-of-state activity trip for Cross Country team to compete at Nationals in Terre Haute, IN on November 30 through December 2, 2012.
Approval of surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Discussion:  6th grader at the Middle School, Danee Thomas 12 yrs old. attackedoct 22, 2012. transfer to Lone Star buly walks and wait for her outside suspended for 4 days battered, uncomportable,llurking around, i filling intimdidatly, e edge, d I have stand challenges to do something about bullying
Information & Discussion Items
Enrollment Center
Discussion:  Stephanie Moore, , works in the new centralized enrollment center at Washington Administration Center. The enrollment is up and running and has had 8 families enroll. The enrollment personnel updated student enrollment forms and supplemental forms. They will be handling all enrollment, transfers and suspensions. They plan on having a large number of students enrolling in January and are prepared to handle the flow at this time.
Compliance Reviews
Discussion:  Kim Castaldi, Special Education Director, has been proactive in preparing the district for a possible Oklahoma State Department of Education compliance visit. Her main objective is to ensure that personnel are completing paperwork and following the federal and state regulations. The district has 655 files and twenty percent (137 files) have been reviewed at this time. Most common errors found on students Individual Education Plans (IEP) were noncompliance in progress reporting, incorrect and not completed in a timely manner, supplementary aids, services and programs not offered and guidelines and accommodations for state and district assessment were not addressed. The corrections have been made and reviews will continue through the end of the year. Mrs. Castaldi has been reviewing this information with staff to prevent future mistakes.
Liberty - Magnet School Discussion
Discussion:  The district needs to lower class sizes at the elementary sites by redrawing boundaries or providing a magnet school. Dr. Richard Rosenberger, Assistant Superintendent of Instruction and Technology, presented more information on providing a magnet school at Liberty Elementary. Liberty has the lowest enrollment with class sizes averaging 16-17 in 3rd-5th grades. They currently have 2-3 empty classrooms plus an additional building. Technology would be the theme for the school. The district would select and develop quality staff. The students would be selected by a lottery system and siblings would have preference to attend. The district would keep parents and community stakeholders involved in evaluations and improvements of the school. All elementary parents were offered to complete a survey earlier this year. Sixty seven percent that completed the survey were in favor of having a magnet school. Liberty Magnet would become a STEM school for the 2013-14 school year if adopted by the Board.
Superintendent Comments
Sequestration Impact
Discussion:  Mr. Kevin Burr, Superintendent, informed the Board of the following: There was great participation at the Sapulpa Christmas parade by staff and community this year. Oklahoma State Activity Association is discussing changing 6A classification in football only. They are looking at dividing the 32 largest 6A schools in two. That would be 16 teams instead of 32 teams able to compete for district and state titles. There is a difference of 3,300 students from the largest 6A school to the smallest 6A school. Athletic Directors, Football Coaches and Superintendents are in favor of this change. The sequestration impact would have a negative effect on Sapulpa schools. If the fiscal cliff is allowed to occur that would cause a 9-9.5% reduction in all federal funds. The district would lose just under $160,000 in funds.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the following revised/deleted board policies:
Action(s):
To table the following revised/deleted board policies: passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Revised Policy 482. EMERGENCY SUSPENSION
Action(s):
To table the following revised/deleted board policies: passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Delete Policy 483. APPEALS CHANNELS
Revised 772. GRIEVANCE PROCEDURE FOR FILING, PROCESSING AND RESOLVING
New Policy 772. DISCRIMINATION COMPLAINT FORM (Procedure page)
Vote to approve/disapprove a Licensed Product Agreement with Pearson School Systems for PowerSchool software, a district-wide web-based student information system.
Action(s):
Vote to approve a Licensed Product Agreement with Pearson School Systems for PowerSchool software, a district-wide web-based student information system passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a one year leave of absence for Nancy Meeks, Freedom Special Education Teacher, effective November 2012.
Action(s):
Vote to approv a one year leave of absence for Nancy Meeks, Freedom Special Education Teacher, effective November 2012 passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed, Basketball Coach, H.Q. Teacher Assistant, Substitute Bus Driver, H.Q. Special Education Assistant, Latchkey Assistant, Substitute Cook and Business Manager, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:03 p.m. passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Discussion:  Mr. Jeff Gilbert, Board President, acknowledge that the Board returned to open session at ___ p.m.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ p.m. to discuss Personnel listed, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ___ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following transfers:
Action(s):
To approve/disapprove the following transfers: Carmen Stoddard from District Substitute Teacher to Jefferson Heights Paraprofessional, effective 11-13-12. Meryl Taylor from High School Counselor Secretary to District Enrollment Center Coordinator, effective 11-12-12. Karen Wideman from Middle School Cook to Middle School/Junior High Media Center Aide, effective 11-13-12. passed with a motion by Bryan Sherwood and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Carmen Stoddard from District Substitute Teacher to Jefferson Heights Paraprofessional, effective 11-13-12.
Meryl Taylor from High School Counselor Secretary to District Enrollment Center Coordinator, effective 11-12-12.
Karen Wideman from Middle School Cook to Middle School/Junior High Media Center Aide, effective 11-13-12.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:26 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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