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November 12, 2012 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regul

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2011-12 school year.
Action(s):
To approve the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2011-12 school year passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items A-J passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Approval of the minutes at the 10-08-12 regular board meeting.
Approval of the 2012-13 general fund purchase order encumbrances numbers 597 through 711.
Approval of the 2012-13 building fund purchase order encumbrance numbers 92 through 100.
Approval of the 2012-13 child nutrition fund purchase order encumbrance numbers 71 through 72.
Approval of the 2012-13 bond (fund 34) fund purchase order encumbrance numbers 4 through 5.
Approval of the monthly financial reports of the school Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a resolution to the County Election Board calling for the annual school election.
Approval of a License Agreement with Theatrical Rights for a license of the production, Curtains.
Approval of fundraisers as per Attachment.
Approval of a resolution to the County Election Board calling for the annual school election.
Hearing from the Public
Information & Discussion Items
Site Improvement Plans
Middle School
Discussion:  Mrs. Kerry Gray, Middle School Principal, reported on their site improvement plan. Test scores from 2011 to 2012 show gains in 7th grade reading, math, geography and 6th grade math. The 6th grade reading scores were slightly down. The Middle School will start working on classroom teacher interventions, accommodations for students and offering more special services for students who fall into this category. The Middle School will also improve attendance and work with students suspended through Saturday school and tutoring. Their overall report card score was a 2.32 C.
Bartlett
Discussion:  Mrs. Rhonda Thompson, Bartlett Academy Principal, reported their site improvement plan. Algebra I scores were slightly lower but geometry scores went up 20% in the satisfactory/proficient category. No students were tested in Algebra II because they offer math of finance instead of Algebra II. This has been a great success at their site. Bartlett had 22 seniors, according to classification, in which 13 graduated, 3 returned to complete, 5 dropped out and 1 moved away. Their challenges and goals are to keep students and parent’s motivated and involved and keeping students off drugs and in school. Their staff continues to work with the High School teachers and collaborate every Monday morning. Learning Coaches are a great asset to their team and will be continued this year.
Holmes Park
Discussion:  r. Bobby Alfred, Holmes Park Elementary Principal, reported on their site improvement plan. 5th grade test scores have been declining in the last 3 years. 4th grade test scores show slight increases. Holmes Park’s bottom quartile growth in reading and math scores are very low. Their site goals are to provide a proven program called power half hour. Students are given a benchmark test every 2 weeks to show weakness and success for every student, especially students who have not scored well. Their overall report card score was a 2.32 C.
High School
Discussion:  Dr. Jenyfer Glisson, High School Principal, reported on their site improvement plan. Test scores went up in English I, English II, Algebra I, Algebra II, Geometry and Biology. The only area of concern was their US History scores. ACT scores are almost at the state average score of 20.7. They will focus on identifying students who need intervention, adding English III boot camp, Algebra I boot camp, Geometry boot camp and retain US History teachers. The High School will access GEAR UP money to pay for AP exams, identifying gifted students and/or capable students who are not taking advanced coursework and encourage them to take either AP or concurrent enrollment. They are working hard to improve their scores on advance coursework participation. Their overall report card score is a 3.34 B, one of the highest scores among surrounding High Schools.
Powerschool
Discussion:  Mr. Joe Slitzker, I.T. Director, reported on implementing a new student accounting software. The district is currently using Rediker, Teacher Ease and Grade Quick. The recommended software, Power School, would save money and replace multiple programs used district-wide. Power School is used in larger districts and is compatible to the state systems and one of the few systems approved by the state. This item will be brought back for Board approval next month.
2012-13 ACE (Achieving Classroom Excellence) Remediation Plan
Discussion:  Dr. Richard Rosenberger, Assistant Superintendent of Instruction, presented the A.C.E., Achieving Classroom Achievement, budget for the 2012-13 school year. Do to extreme cuts in the budget from the state; the programs funding went from $60,000 last year to $35,000 this year. A.C.E. is a state mandated program that benefits our district students in intervention programs. The district funded $1,349 out of the general fund last year and will fund $26,106 this year.
Magnet School Survey
Discussion:  Dr. Richard Rosenberger, Assistant Superintendent of Instruction, presented results from a survey given to the district’s elementary parents concerning starting a Magnet school. The district has some large classroom sizes at some sites that need to be addressed. 67% of the parents who turned in the survey said they would take their students to a Magnet school if offered. The district is looking at different ways in lowering classroom sizes including distribution of boundaries.
2013 Board Meeting Dates
Discussion:  The Board was presented a proposed list of regular board meeting dates and times for 2012-13. This list will need Board approval next month and turned in to the county clerk’s office by December 15, 2012.
Superintendent Comments
Data Presentation - Larry Smith
Discussion:  Mr. Larry smith, Deputy Superintendent, presented an Academic Status Report. Mr. Smith covered state test results, results of the state A-F report cards, state performance designations, ACT scores and 11 steps to college readiness. Things the district needs to start or continue to address include continuing work with PLC’s and talk about students and instructions, measuring the right things and continually evaluate all parts of the district. The district needs to plan for and execute a detailed study of the possible impact of such areas as mobility, attendance and economic status. The district staff also needs to develop a set of measures based on median OPI.
Utilities Presentation - Danny Housley
Discussion:  Mr. Danny Housley, Director of Support Services, presented a district utility comparison report from last year and this year. This is a great tool to help analyze energy efficient ideas around the district. The water costs had increases due to watering fields, a leak at the baseball fields and a loop leak in the cooler system at the Middle School. The district saw improvement once watering season was over, baseball leak was corrected and the Middle School cooler was fixed. Some other actions that will be taken to help save money and energy included reducing lights in the halls, shorten the time delay sensors when schools aren't in session and have teachers turn off lights when leaving a room even though they are on sensors.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the School District Estimate of Needs for 2012-13 and Financial Statement for fiscal year 2011-12.
Action(s):
To approve the School District Estimate of Needs for 2012-13 and Financial Statement for fiscal year 2011-12 passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel, Music Teacher, Computer Technician, H.Q. Special Education Assistant, Data Support Specialist, Swim Coach, Latchkey Assistant and Teacher as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:57 p.m. passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to open session.
Statement of executive session minutes.
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Discussion:  Shaleen Bates, Freedom Music Teacher (10-22-12) Ian Chaney, District Computer Technician (10-15-12) Katina Forest, Holmes Park Latchkey Assistant (8-1-12) Marcia Hill, Junior High H.Q. Special Education Assistant (10-15-12) Stephanie Moore, District Data Support Specialist (10-31-12) Kara Poepperling, Freedom Latchkey Teacher (9-18-12) Jason Sauer, Varsity Swim Coach (10-1-12)
Vote to approve/disapprove the following transfers:
Action(s):
To approve the transfers as listed passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Denise Dooley from District Substitute Teacher to Middle School Paraprofessional, effective 10-15-12.
Action(s):
Denise Dooley from District Substitute Teacher to Middle School Paraprofessional, effective 10-15-12. passed with a motion by Bradd Brose and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Kelly Lewman from Middle School Cook to Middle School Paraprofessional, effective 10-7-12.
Ellen Rowe from High School Substitute Cook to High School Cook, effective 10-9-12.
Tracy Thomas from Freedom Substitute Cook to Freedom Cook, effective 10-9-12.
Vote to approve/disapprove a leave of absence for Denise Belk, Freedom 3rd Grade Teacher for the 2012 -2013 school year.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
Discussion:  Connie Beckham, Jefferson Heights Paraprofessional (10-22-12) Carrie Bozone, Middle School Paraprofessional (10-12-12) Lisa Clark, Jefferson Heights P.E. Teacher (12-31-12) Christopher Cross, District Grounds/Maintenance (9-14-12) Debbie Jones, District Business Manager (12-31-12) Jennifer Lake, Jefferson Heights Special Education Teacher (10-5-12) Barbie Perryman, Holmes Park Cook (10-26-12) Amy Roth, Freedom Latchkey Teacher (10-2-12) Sarah Scruggs, Liberty Indian Education Tutor (10-22-12) Anita Whillock-Berry, Freedom Music Teacher (10-2-12)
Adjournment
Action(s):
To Adjourn at 10:14 p.m. passed with a motion by Steve McCormick and a second by Bradd Brose.
No Action(s) have been added to this Agenda Item.
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