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May 14, 2012 at 11:00 AM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-R passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 4-9-12 regular board meeting.
Vote to approve/disapprove the minutes of the following special board meetings:
4-12-12
4-18-12
4-25-12
5-1-12
5-2-12
5-3-12
5-9-12
Vote to approve/disapprove 2011-12 general fund purchase order encumbrances numbers 922 through 1000.
Vote to approve/disapprove 2011-12 building fund purchase order encumbrance numbers 181 through 192.
Vote to approve/disapprove 2011-12 child nutrition fund purchase order encumbrance numbers 126 through 133.
Vote to approve/disapprove 2011-12 bond (fund 4) fund purchase order encumbrances numbers 185 through 200.
Vote to approve/disapprove 2011-12 bond (fund 31) fund purchase order encumbrance number 20.
Vote to approve/disapprove 2011-12 bond (fund 33) fund purchase order encumbrances numbers 4 through 6.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a School Membership with OSSBA for 2012-13.
Vote to approve/disapprove a 2012-13 Municipal Accounting Systems, Inc. contract for accounting software.
Vote to approve/disapprove applications for open transfers to Sapulpa Public Schools.
Vote to approve/disapprove a 2012-13 contract with Career Tech for Secondary and Full-Time Adult Career and Technology Education Programs.
Vote to approve/disapprove a school land use agreement for the July 4th American Heritage Bank fireworks display.
Vote to approve/disapprove revised policies:
Policy - 210 ACADEMIC LETTER
Policy - 221 HIGH SCHOOL GRADUATION REQUIREMENTS
Vote to approve/disapprove Out-of-state Activity Trips as per Attachment.
Vote to approve/disapprove fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
Family Matters Award
Action Items
New Business - items not known or foreseen when agenda was posted
Vote to approve/disapprove accepting Dr. Shirley Woods resignation from Seat Number 4 of the Sapulpa Board of Education.
Action(s):
To approve accepting Dr. Shirley Woods resignation from Seat Number 4 of the Sapulpa Board of Education passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a bid for Liberty Elementary and Middle School parking lot improvements.
Action(s):
To approve a bid for Liberty Elementary and Middle School parking lot improvements Cherokee Pride passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a bid for Liberty playground equipment.
Action(s):
To approve a bid for Liberty playground equipment Ashe passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with DC Bass to be Construction Manager for canopies at High School, Junior High and Woodlawn Annex.
Action(s):
To approve a contract with DC Bass to be Construction Manager for canopies at High School, Junior High and Woodlawn Annex passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an OT Proposal for a Summer Handwriting Class.
Action(s):
To approve an OT Proposal for Summer Handwriting Class passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Change Order Number 5 for Woodlawn Annex in the amount of $5,193.01.
Action(s):
To approve Change Order Number 5 for Woodlawn Annex in the amount of $5,193.01 passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2012 Summer Projects List.
Action(s):
To approve the 2012 Summer Projects List passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a bid for a Washington Administrative Building copier.
Action(s):
To approve a bid for a Washington Administrative Building copier to Ricoh passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a lease purchase agreement with American Heritage Bank for the Washington Administrative Building copier.
Action(s):
To approve a lease purchase agreement with American Heritage Bank for the Washington Administrative building copier passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an agreement with DATL, Drugs of Abuse Testing Laboratory, Inc. for the 2012-13 school year.
Action(s):
To approve an agreement with DATL, Drugs of Abuse Testing Laboratory, Inc. for the 2012-13 school year passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss candidates for Superintendent of Sapulpa Public Schools as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Discussion:  The Board of Education went into executive session at 12:04 p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) to discuss candidates for Superintendent of Sapulpa Public Schools as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ p.m. This constitutes the minutes of the executive session.
Vote to convene in executive session.
Action(s):
To convene in executive session at 12:04 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 1:37 p.m. passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
District Substitute Bus Driver (4-17-12)
Baseball Trip Bus Driver (4-10-12)
Liberty Custodian (4-5-12)
Summer Reading Buddies (Student Worker) (5-16-12)
District Substitute Bus Driver (4-16-12)
District Level II Technician (4-23-12)
Vote to approve/disapprove Deana Taylor as Assistant Encumbrance Clerk for 2012-13.
Action(s):
To approve Deana Taylor as Assistant Encumbrance Clerk for 2012-13 passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Motion, second, discussion and vote to rehire the following persons per Attachment in a certified Administrative capacity and directors for the 2012-13 fiscal year, with such rehire being subject to the complete execution of a written employment contract, assignment to a specific position by the boa
Action(s):
Motion, second, discussion and vote to rehire the following persons per Attachment in a certified administrative capacity and directors for the 2012-13 fiscal year, with such rehire being subject to the complete execution of a written employment contract, assignment to a specific position by the board of education or the superintendent and with applicable salary and benefits to be decided after any assignment is made passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Summer Program Employees as per Attachment.
Action(s):
To approve Summer Program Employees as per Attachment passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to renew the temporary certified teaching contracts listed on the Attachment.
Action(s):
To renew the temporary certified teaching contracts listed on the Attachment passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to renew support employees with less than one year employment listed on the Attachment.
Action(s):
To renew support employees with less than one year employment listed on the Attachment passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 1:41 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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