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April 9, 2012 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve/disapprove consent agenda, Items A-Q with 873 to Palmer 180 supply has been changed to building fund along with Sams club passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 3-12-12 regular board meeting.
Vote to approve/disapprove the minutes of the 3-26-12 special board meeting.
Vote to approve/disapprove 2011-12 general fund purchase order encumbrances numbers 869 through 921.
Vote to approve/disapprove 2011-12 building fund purchase order encumbrance numbers 168 through 178.
Vote to approve/disapprove 2011-12 child nutrition fund purchase order encumbrance numbers 121 through 125.
Vote to approve/disapprove 2011-12 bond (fund 4) fund purchase order encumbrances numbers 170 through 184.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove an agreement between Sapulpa Public Schools and the Oklahoma Department of Human Services regarding the Operation of the Area I Foster Grandparent Program from July 1, 2012 through June 30, 2013.
Vote to approve/disapprove a contract with Professional Hearing Healthcare, P.C. for Provision of Audiological Services.
Vote to approve/disapprove a FY 2013 contract with Oklahoma State Department of Health to create Protected Health Information that is subject to the federal regulations issued pursuant to the Health Insurance Portability and Accountability Act (HIPAA).
Vote to approve/disapprove the following revised/new policies:
113. SEPARATION/RECRUITMENT OF SUPERINTENDENT (New)
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING
931 INTERNET ACCEPTABLE USE
Vote to approve/disapprove the following 2012 summer programs:
Summer Academic Programs 9-12
SMS School Zone
Summer Splash/Reading Academy
Camp Invention
Camp Aali
Extended School Year
Arts Explore
Summer Child Nutrition
Driver's Education
Band Camp
Vote to approve/disapprove the 2012 athletic summer camps as per Attachment.
Vote to approve/disapprove the following out-of-state activity trips:
JROTC to compete in a shooting and physical drill in Amarillo, TX on April 12-15, 2012.
NASA to attend a end of year trip in Kansas City, MO on May 15-16, 2012.
Vote to approve/disapprove SHS Art Department to sell ceramics at the District Art Show for supplies.
Vote to approve/disapprove a contract with CityPlex and Conference Center Catering to provide services for the 2012 Sapulpa High School Prom.
Hearing from the Public
Information & Discussion Items
District Teacher of the Year - Krista Childress
Discussion:  Krista Childress, Freedom 3rd Grade Teacher, has been named District Teacher of the Year. Each site nominates one teacher to represent their site. Sapulpa's professional development committee interviews each site's representative and select the best candidate to represent the district. Mrs. Childress will turn in her portfolio to the state for a chance to be selected for State Teacher of the Year. She has to have her portfolio turned in the first week of June.
Bond Parking Lot Projects
Discussion:  Danny Housley presented Liberty Elementary and Middle School parking lot expansions. The expansions include resurfacing the black top and adding 25 new spaces at Liberty. Liberty TAPS will provide a canopy for protection from the weather when parents drop off their students. The Middle School revisions will be made in the existing parent pick-up parking lot. A total of 33 additional spaces will be added along the backside of the lot. The cost of both projects include architectural fees and construction management fees for a total of $244,000. Projects would begin in June. The Board would like to hold off on the Middle School parking lot due to issues with congestion the additions would cause during parents picking up their students.
Revised Policy - 221. HIGH SCHOOL GRADUATION REQUIREMENTS
Discussion:  Dr. Richard Rosenberger proposed revisions to policy 221. The revisions fit the state's EOI requirements. This policy will be brought back next month for Board approval.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove 95% completion of Woodlawn Annex for owner occupation of the building.
Action(s):
To approve 95% completion of Woodlawn Annex for owner occupation of the building passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2012-13 Application for Temporary Appropriations.
Action(s):
To approve the 2012-13 Application for Temporary Appropriations passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Property Insurance as per Attachment.
Action(s):
To approve Property Insurance as per Attachment passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove McRel Principal Evaluation.
Action(s):
To approve McRel Principal Evaluation passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Tulsa Framework for Teacher Leader Effectiveness.
Action(s):
To approve Tulsa Framework for Teacher Leader Effectiveness passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2012-13 school calendar.
Action(s):
To approve a 2012-13 school calendar passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:32 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at ___ p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Discussion:  Kayla Chupco, Middle School Study Skills (4-2-12), Brandee Peacock, Holmes Park Cook (3-26-12), Barbie Perryman, Holmes Park Cook (3-26-12)
Middle School Study Skills Adjunct Teacher (4-2-12)
Holmes Park Cook (3-26-12)
Holmes Park Cook (3-26-12)
Vote to employ personnel for the 2012-13 school year as per qualifying salary on the support salary schedule:
Action(s):
To employ personnel for the 2012-13 school year as per qualifying salary on the support salary schedule: passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent's Secretary
Tanya Wilson - Payroll Clerk
Debora Jones – Assistant Treasurer
Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian
Deana Taylor - Activity Account Custodian
Kathleen Wilson - Deputy Minutes Clerk, Assistant Superintendent of Human Resources Secretary
Vote to renew Doug Jones as Treasurer for 2012-13.
Action(s):
To renew Doug Jones as Treasurer for 2012-13 passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to renew the 2012-13 certified teaching contracts as listed on the Attachment.
Vote to renew the 2012-13 contracts of certified/support employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
To renew the 2012-13 contracts of certified/support employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2012-13 school year as per Attachment.
Action(s):
To authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2012-13 school year as per Attachment passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to provide reasonable assurance to Substitute Teachers for the 2012-13 school year as per Attachment.
Action(s):
To authorize the Superintendent to provide reasonable assurance to Substitute Teachers for the 2012-13 school year as per Attachment passed with a motion by Steve McCormick and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a leave of absence for Joanna Womack, Holmes Park Teacher Assistant for the last half of 2011-12 school year.
Action(s):
To approve a leave of absence for Joanna Womack, Holmes Park Teacher Assistant for the last half of 2011-12 school year passed with a motion by Curtice Hillis and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Curtice Hillis and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Discussion:  Misty Glenn, Jefferson Heights Paraprofessional (3-9-12), Lora Harjo-King, Middle School Indian Education Tutor (3-23-12), Judy Smith, High School Indian Education Secretary (6-8-12)
Adjournment
Action(s):
To Adjourn at 9:24 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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