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March 12, 2012 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Re-organization of the Board of Education
Election of Board Officers for 2012-13.
President
Action(s):
Vote to approve Jeff Gilbert as President. passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
First Vice President
Action(s):
Vote to approve Dr. Shirley Woods as First Vice President. passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Second Vice President
Action(s):
Vote to approve Bryan Sherwood as Second Vice President passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of the $5,400,000 General Obligation Building Bonds of the School District.
Action(s):
Vote to approve a resolution determining the maturities of, and setting April 18, 2012, at 12:00 p.m. in the Administration Board Room at 1 South Mission, Sapulpa, Oklahoma for the sale of the $5,400,000 General Obligation Building Bonds of the School District passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items A-P passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 2-13-12 regular board meeting
Vote to approve/disapprove the minutes of the 2-13-12 special board meeting.
Vote to approve/disapprove 2011-12 general fund purchase order encumbrances numbers 817 through 868.
Vote to approve/disapprove 2011-12 building fund purchase order encumbrance numbers 147 through 167.
Vote to approve/disapprove 2011-12 child nutrition fund purchase order encumbrance numbers 119 through 120.
Vote to approve/disapprove 2011-12 bond (fund 4) fund purchase order encumbrances numbers 153 through 169.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a contract with Oklahoma State Department of Health to create Protected Health Information that is subject to the federal regulations issued pursuant to the Health Insurance Portability and Accountability Act (HIPAA).
Vote to approve/disapprove Child Nutrition Meal Prices for 2012-13.
Vote to approve/disapprove MyNutriKids Contract for child nutrition on-line charge option.
Vote to approve/disapprove revised policy 210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES.
Vote to approve/disapprove a contract with Tulsa Repertory Musicals for a license of the production, A Year With Frog and Toad.
Vote to approve/disapprove a contract with Costume Holiday House, Inc. for costume rentals for West Side Story.
Vote to approve/disapprove the following out-of-state activity trips:
JROTC Drill Team to compete in a National JROTC shooting match in Anniston, AL on March 21-25, 2012.
Ping Pings to view the Kilgore Rangerettes in the spring show in Kilgore, TX on April 13, 2012.
Vote to approve/disapprove fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
Holmes Park - School Song
Discussion:  Laura Zenthoefer, Holmes Park Elementary Music Teacher, staff and students came up with a school song to the melody of Eye of the Tiger. Some of the students performed the song for the Board.
Investors Challenge
Discussion:  Students from the Sapulpa High School Economic class placed first at the Jr. Achievement stock market competition. They had a total of six stock traders that bought and sold stock. They took a total of four teams and all four placed 10th or above. The students said it was hard work but they enjoyed it. They took chances that in real life they probably wouldn't have taken.
Teacher Leadership Effectiveness
Discussion:  Tom Trigalet, Assistant Superintendent of Human Resource, presented the choices that Sapulpa had to choose from for a new teacher evaluation system. The state requires each school to choose a plan by April 16 and start training the principals on the system. If a school does not choose one by the due date it defaults to Tulsa’s TLE (Teacher Leader Effectiveness). Principals, Teachers and Administrators looked at each model and the Tulsa’s TLE was decided to be the best one for Sapulpa. This item will be brought back next month for final Board approval.
A.C.E. Graduation Update
Discussion:  Dr. Richard Rosenberger, Assistant Superintendent of Instruction and Technology, presented the number of Sapulpa students that would not graduate due to not meeting the State's EOI requirements. A total of 55 students are struggling and will not graduate. They are working hard trying to get students on tract and using various intervention plans.
Revised Policies
Discussion:  Tom Trigalet, presented revisions to Policy 540.1.7 - Prohibiting harassment, intimidation and bullying. The revisions were reviewed and recommended by the safe school committee. All of the principals felt comfortable with the revisions. This policy will be brought back to the Board for final approval next month. Dr. Richard Rosenberger presented revisions to Policy 931 - Internet acceptable use. The school is required to monitor students using the internet. E-Rate requires the policy to reflect this wording. The revisions will provide resources for students and staff and make them more aware of cyber bullying. This policy will be bought back for final Board approval next month.
540.1.7 PROHIBITING HARASSMENT, INTIMIDATION AND BULLYING
931 INTERNET ACCEPTABLE USE
Property Insurance Review
Discussion:  Debbie Jones, Business Manager, presented the Board with property insurance cost. The proposal increases the coverage on our newer buildings. Premiums will be affected with the changes. The final revisions will be brought back next month for Board approval.
2012-13 Calendar
Discussion:  Tom Trigalet presented a proposed 2012-13 school calendar. Mr. Trigalet meets with a committee of Teachers from elementary and secondary schools to put together a school calendar. The calendar meets the required 1,080 hours, 10 snow days and PLC hours for the Teachers. This calendar will be brought back next month for Board approval.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove hiring Jack H. Jenkins, CPA as the independent auditor for the 2011-12 school audit.
Action(s):
To approve hiring JeaCKnkins Inc. as the independent auditor for the 2011-12 school audit passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove adding two new courses to the High School curriculum.
Action(s):
To approve/disapprove adding two new courses to the High School curriculum passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Algebra III
Introduction to Ag Communications
Vote to approve/disapprove the 2012-13 Technology Plan.
Action(s):
To approve 2012-13 Technology Plan passed with a motion by Steve McCormick and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Denise Belk to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK LEAVE.
Action(s):
To approve authorizing Denise Belk to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK LEAVE passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
Vote to convene in executive session at 9:44 p.m. passed with a motion by Curtice Hillis and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
Vote to acknowledge the Board has returned to open session at 10:31 p.m. passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at _____ p.m. to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at _____ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to accept Resignations received since the last board meeting.
Action(s):
Vote to accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 10:33 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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