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November 14, 2011 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2010-11 school year.
Action(s):
To approve the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2010-11 school year passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items A-O passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 10-10-11 regular board meeting.
Vote to approve/disapprove the minutes of the 10-17-11 and 10-27-11 special board meetings.
Vote to approve/disapprove 2011-12 general fund purchase order encumbrances numbers 570 through 651.
Vote to approve/disapprove 2011-12 building fund purchase order encumbrance numbers 105 through 122.
Vote to approve/disapprove 2011-12 child nutrition fund purchase order encumbrances numbers 103 through 110.
Vote to approve/disapprove 2010-11 bond (fund 4) fund purchase order encumbrances numbers 85 through 102.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a resolution to the County Election Board calling for the annual school election.
Vote to approve/disapprove the following revised polices:
540.2.4 USE OF TELEPHONE
540.6 STUDENT POSSESSION OF WIRELESS TELECOMMUNICATION DEVICES
Vote to approve/disapprove an out-of-state activity trip for High School students to experience environmental and conservation education in Costa Rica on June 1-9, 2012.
Vote to approve/disapprove a Memorandum of Agreement with Oklahoma State Regents for Higher Education for Project GearUp, a state grant project.
Vote to approve/disapprove a contract with MTI Production for a license of the production, West Side Story.
Vote to approve/disapprove fundraisers as per Attachment.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
National Merit Semi Finalist - Craig Jackson
Discussion:  Craig Jackson, SHS Senior, became a national merit Semi-finalist this year. He is a drum major in the SHS band and has made the All-District Band. He has been applying to several schools but would like to attend University of Tulsa and study English and then attend a Seminary school. He would like to be a pastor or writer when he graduates.
National Honor Society Update
Cox Communication Grant - Sarah Christian
Discussion:  Sara Christian, Freedom Speech Pathologist, applied and received a Cox Communication Grant for 4 iPads with covers and a hundred dollar voucher to apply towards applications. This device helps students with their communication skills. Director of Special Education, Kim Castaldi demonstrated some of the features and applications. They have seen a great benefit from this technology and would like to have more throughout the district.
Common Core Update
Discussion:  Dr. Richard Rosenberger and Denise Jordan updated the Board on Common Core State Standards. Forty eight states have adopted this program. This program has rigorous content and application of knowledge through high-order skills. Sapulpa’s timeline to implement the program will start in the spring of 2012 with K-2 language arts and math. The transition should be complete by June, 2014.
Revised Policies:
Discussion:  The Board was presented revisions to policies 211 and 311. Policy 211 revisions update the state requirements for graduating and policy 311 revisions increase the purchasing amount with 3 bids from $3,500 to $7,500. Both policies will be brought back next month.
211 HIGH SCHOOL GRADUATION REQUIREMENTS
311 PURCHASING PROCEDURES
OSSBA Board of Education Excellence Award - Curtice Hillis
Discussion:  Dr. Webb presented Mr. Curtice Hillis, Board President, with the OSSBA Board of Education Excellence Award. This award is given to Board members who go beyond the recommended educational training.
2012 Board Meeting Dates
Discussion:  The board was presented a draft of the 2012 board meeting dates. The proposed dates included meetings every second Monday of the month with a few exceptions. The dates will be brought back next month for final Board approval.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the School District Estimate of Needs for 2011-12 and Financial Statement for fiscal year 2010-11.
Action(s):
To approve the School District Estimate of Needs for 2011-12 and Financial Statement for fiscal year 2010-11 passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2011-12 ACE (Achieving Classroom Excellence) Remediation Plan.
Action(s):
To approve a 2011-12 ACE (Achieving Classroom Excellence) Remediation Plan passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an agreement with the Cooperative Council for Oklahoma School Administration to participate in CCOSA’s Legal Assistance Program for the 2011-12 fiscal year.
Action(s):
To approve an agreement with the Cooperative Council for Oklahoma School Administration to participate in CCOSA’s Legal Assistance Program for the 2011-12 fiscal year passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing David Dry to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE.
Action(s):
To approve authorizing David Dry to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act.
Vote to convene in executive session
Action(s):
To convene in executive session at 9:10 p.m. passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:34 p.m. passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 9:10 p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at _____ p.m. This constitutes the minutes of the executive session.
Vote to approve/disapprove the purchase of 1116 East Hobson, Sapulpa, OK 74066 in the amount of $94,000.
Action(s):
To approve the purchase of 1116 East Hobson, Sapulpa, OK 74066 in the amount of $94,000 passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
To approve/disapprove a Lease Agreement with Dennis and Kristi Sprague to lease 1116 East Hobson, Sapulpa, Oklahoma 74066.
Action(s):
To approvea Lease Agreement with Dennis and Kristi Sprague to lease 1116 East Hobson, Sapulpa, Oklahoma 74066 WTTH THE ADDITION TO RELEASE SApulpa PUBLIC FROM ANY LIABILITIES OF THE LESSEE passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Discussion:  Sharon Boone, Holmes Park Custodian (10-24-11), Michelle Doss, Liberty H.Q. Teacher Assistant (11-8-11), Lisa Early, Freedom Cook (10-31-11),Sondra Green, Service Center Secretary (10-31-11), Jennifer Lane, Holmes Park Highly Qualified Teacher Assistant (10-25-11), Jason Sauer, High School Special Education Assistant (11-1-11), Kaylon Talamasey, High School O.J.T. and Girl’s Basketball Manager (10-11-11), Mary Walker, H.Q. Teacher Assistant (10-28-11), Colt Wood, High School O.J.T. (10-11-11)
Holmes Park Custodian (10-24-11)
Liberty H.Q. Teacher Assistant (11-8-11)
Freedom Cook (10-31-11)
Service Center Secretary (10-31-11)
Holmes Park Highly Qualified Teacher Assistant (10-25-11)
High School Special Education Assistant (11-1-11)
High School O.J.T. and Girl’s Basketball Manager (10-11-11)
Freedom H.Q. Teacher Assistant (10-28-11)
High School O.J.T. (10-11-11)
Vote to approve/disapprove the following transfers:
Action(s):
Vote to approve the following transfers: passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Grant Horn from High School Paraprofessional to High School Social Studies Teacher, effective 10-10-11.
Sarah Moore from Holmes Park Teacher Assistant to Freedom 2nd Grade Teacher, effective 10-10-11.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Discussion:  Tab Brown, Middle School Custodian (10-13-11, Josie Cox, Freedom Cook (10-28-11)
Adjournment
Action(s):
To Adjourn at 9:41 p.m. passed with a motion by Bryan Sherwood and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
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