July 15, 2020 at 12:00 PM - Special Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the Meeting to Order and Pledge of Allegiance to the American Flag.
Discussion:
President Larry Hoover called the meeting to order at 12 pm.
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Reorganization of the Board of Education.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the 6.10.2020 Special Board Meeting Minutes.
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Approval of 2019-20 General Fund Purchase Order Encumbrance numbers 1085 through 1107.
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Approval of 2019-20 Building Fund Purchase Order Encumbrance numbers 162 through 167.
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Approval of 2019-20 Bond Fund 33 Purchase Order Encumbrance numbers 85 through 90.
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Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 1 through 87.
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Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 1 through 34.
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Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance numbers 1 through 37.
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Approval of 2020-21 Bond Fund 33 Purchase Order Encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.
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Approval of 2020-21 MOU renewal between Sapulpa Public Schools and The Bridges Foundation.
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Approval for the renewal of lease-purchase for LED Project, $268,430.16, with American Heritage Bank, for the fiscal year ending on June 30, 2020.
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Approval for renewal of lease-purchase for Softball Lighting, $81,117.75, with American Heritage Bank, for the fiscal year ending on June 30, 2020.
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Approval of 2020-21 Child Nutrition bread bids.
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Approval of 2020-21 renewal of ImpactTulsa MOU.
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Approval of 2020-21 Tulsa Community College Dual Credit/Concurrent Enrollment MOU.
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Approval of 2020-21 Volleyball Assigners Fee.
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Approval of 2020-21 DTN Agreement which is an extension of the Ascension/Tulsa Bone and Joint Agreement.
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Approval of 2020-21 renewal of OSSBA Superintendent Evaluation Tool.
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Approval of 2020-21 IDEMIA Oklahoma Enrollment Services Statewide for employee background checks.
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Approval of renewal of the 2020-21 Coke Contract for vending in Sapulpa Public Schools.
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Approval of establishment of the Pamela Berry Memorial Scholarship Account within the district Activity Account to receive donations and award disbursements annually to selected, qualified students as requested by the donors.
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Approval of a 2020-21 Special Services Cooperative Agreement with Native American Coalition of Sapulpa Head Start Program (NACT).
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Approval of 2020-21 CCOSA Legal Assistance for School Districts Program Agreement.
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Approval of 2020 Cox Communications, Inc., YurView Agreement to televise the Sapulpa/Sand Springs Football Game.
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Approval of 2020-21 renewal of Istation Services Contract.
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Approval of 2020-21 Tulsa Tech eSchool Network MOU for Edgenuity (Virtual Academy grades 6-12).
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Approval of 2020-21 Seesaw Contract for Schools Document.
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Approval of 2020-21 Acellus Success Program Contract.
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Approval of 2020-21 OSDE Contract, Oklahoma Excel grant program for teachers.
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong thanked Larry Hoover for his year served as Board President as well as the other Board Members for their service to our District. Especially is the year 2020 as it has been an unusual one. Covid 19 has definitely brought its share of uncertainties but we are still hopeful for a traditional start on August 20. Our team is also working very diligently to create a plan B and plan C to prepare should any other closures come our way.
Mr. Armstrong shared his time with Kenda Terrones, CFO, she reported on the financial outlook for the next school year. 9.5 Carryover projected for 9.5 without steps. 8.4 with steps. Document attached for more information. |
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Action Items
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New Business - items not known or foreseen when agenda was posted
Discussion:
None
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Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2021, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the update of Policy 311 Purchasing Procedures, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the update of Policy 540.2 Student Attendance, first read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove new Procedure Page Medical Exemption Documentation of Policy 540.2, first read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the update of Policy 225 Internet-Based Instruction, first read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion of Student Handbooks as a first read.
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Sapulpa High School
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Bartlett Academy
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Sapulpa Jr. High School
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Sapulpa Middle School
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Sapulpa Elementary Schools
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, and employment contract of Rob Armstrong , Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1) and (B)(7) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Melinda Ryan acknowledged the Board's return to Open Session at 1:52 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:52 pm to discuss Personnel listed, to conduct ongoing evaluation of the Superintendent, and the employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1)(B)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 1:52 pm. Present in Executive Session by video conference were Steve McCormick, Wayne Richards, Larry Hoover, Melinda Ryan, Rob Armstong, and Kenda Terrones. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion for the Board to take any action the Board deems appropriate in regard to the current employment contract of the Superintendent of Schools.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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