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December 13, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-M with the exeption of meeting time for January passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 11-8-10 regular board meeting.
Vote to approve/disapprove 2010-11 general fund purchase order encumbrances numbers 711 through 784.
Vote to approve/disapprove 2010-11 building fund purchase order encumbrance numbers 81 through 86.
Vote to approve/disapprove 2010-11 child nutrition fund purchase order encumbrances numbers 124 through 126.
Vote to approve/disapprove 2010-11 bond (fund 4) fund purchase order encumbrances numbers 48 through 58.
Vote to approve/disapprove 2010-11 bond (fund 31) fund purchase order encumbrances numbers 27 through 31.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove Board meeting dates for 2011.
Vote to approve/disapprove a lease agreement with Tams-Whitmark Music Library, Inc. for a license of the production, Charlie Brown.
Vote to approve/disapprove the following baseball facility donations for $7,500:
Mr. Charles Bundrick
Clark Oil
Vote to approve/disapprove High School Winter Guard to compete at the Winter Guard International Regional Competition on March 25-28, 2011 in Nashville, TN.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
National Board Certified Teacher - Jeni Henderson
Discussion:  Jeni Henderson, Junior High Art Teacher, is now a National Board Certified Teacher. The process made her look at her teaching skills and her students will benefit from this experience. The Board and Administrators commended her on a job well done.
Team Tracker - Onis Pankey
Discussion:  Onis Pankey, Athletic Director, presented the Board with an online service, Team Tracker, for parents with students who participate in sports. It will keep stats, updates on eligibility, schedules and cancelations of practices and games. Parents pay $3 a month if they choose to use this service. A little over 300 students are in some type of athletic program at Sapulpa.
Lego League – Donia Doudican
Discussion:  Donia Doudican, Director, Anna Emerson, Peggy Henry and Carl Fisher, coaches, updated the Board on the great progress in Lego League this year. Lego League has 8-10 students per team who work together to build projects and compete with other teams. The 7th grade team came in 2nd at Regionals and all 4 teams advanced to State. Bartlett Foundation helps fund this program.
GE Model School - Woodlawn Staff
Discussion:  Woodlawn Elementary has become the 2nd school for Sapulpa to become a GE Model School. It only took them 1 1/2 years to earn. During the process, Ashley Hearn, Principal, and staff have seen improvements in teaching and classrooms turning into communities. They will be officially designated a GE Model School at the end of January.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove a contract with LWPB to provide architectural services for Washington Elementary Remodel.
Action(s):
To approve a contract with LWPB to provide architectural services for Washington Elementary Remodel passed with a motion by Jeff Gilbert and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Crossland Construction Company to provide construction management services for Washington Elementary Remodel.
Action(s):
To approve a contract with Crossland Construction Company to provide construction management services for Washington Elementary Remodel passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2009-10 school year.
Action(s):
To approve awarding a bid for transportation tracker software to Education Logistics, Inc. passed with a motion by Shirley Woods and a second by Wally Johnson.
To approve the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2009-10 school year passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a letter of intent to participate in a Federal Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP).
Action(s):
To approve a letter of intent to participate in a Federal Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for transportation tracker software.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and(2)the purchase of real property authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act with no resulting to be taken on item(2).
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:01 p.m. passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:23 p.m. passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and(2)the purchase of real property authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act, with no resulting vote to be taken on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Liberty ELL Tutor (12-1-10)
Jefferson Heights Substitute Latchkey Assistant/Teacher (11-4-10)
High School O.J.T. (12-1-10)
Vote to approve/disapprove the transfer of Liz Mann from Middle School Registrar to High School Registrar, effective 12-8-2010.
Action(s):
To approve the transfer of Liz Mann from Middles School Registrar to High School Registrar, effective 12-8-2010 passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:25 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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