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October 11, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-M passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 9-14-10 regular board meeting.
Vote to approve/disapprove the minutes of the 9-11-10, 10-5-10 and 10-7-10 special board meetings.
Vote to approve/disapprove 2010-11 general fund purchase order encumbrances numbers 569 through 652.
Vote to approve/disapprove 2010-11 building fund purchase order encumbrance numbers 62 through 68.
Vote to approve/disapprove 2010-11 child nutrition fund purchase order encumbrances numbers 111 through 114.
Vote to approve/disapprove 2010-11 bond (fund 4) fund purchase order encumbrances numbers 33 through 42.
Vote to approve/disapprove 2010-11 bond (fund 31) fund purchase order encumbrances numbers 8 through 19.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a 2010-11 contract with Career Tech for Secondary Career and Technology Education Programs.
Vote to approve/disapprove the following out-of-state activity trips:
FFA Students to exhibit livestock at the American Loyal Livestock Show on October 20-24, 2010 in Kansas City, MO.
Varsity Cheerleaders to attend Nationals on January 7-9, 2011 in Dallas, TX.
Vote to approve/disapprove fundraisers as per Attachment.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
Kay Lawson and Dave Bennett – Recognition for donation to the baseball facilities
Discussion:  Kay Lawson and Dave Bennett were recognized for their generous donations to Sapulpa School’s baseball program facilities. Mrs. Lawson has donated $50,000 and Mr. Bennett has donated a $60,000 indoor practice building along with constructing the building. Dr. Webb presented them with certificates of appreciation.
Site School Improvement Plan - Jefferson Heights
Discussion:  Tom Walsh, Diana Barnes, Cathy Rains, Robin Long, Jennifer Lake and Katherine Stufflebeam presented the Jefferson Heights Elementary Site Improvement Plan. Their overall test scores went slightly up last year. They contribute the success to early morning Bartlett tutoring, ability and grade level assigned math groups, ability level reading groups, OCCT test prep and bi-weekly team collaboration. New strategies that will be used for this fall will include Renzulli Learning, Title I “Walk to Intervention” and Multilevel classes.
Bond Update
Discussion:  Dr. Richard Rosenberger presented the technology Bond expenditures. Technology allocated $2.5 million dollars for phones, network, site needs, labs, workstations and printers. They have spent $1.6 million and will spend approximately $856,000 for future projects. Dan Thornton presented the Board bond projects cost. The new Elementary School has a projected savings of $2,647,367. In November the Board will consider/vote spending an additional $934,905 for remodeling Washington Elementary. Furniture bids for the New Elementary will take place October 28 at 2:00 p.m. The bids will be on November’s agenda for approval.
Energy Education
Discussion:  Danny Housley and Max Caldwell, Energy Education Specialist, presented the Board with an update on Energy saving progress throughout the district. Energy Education’s primary goals are to maintain comfort, safety, eliminate energy waste and save money. The district saved $61,229 from February through July and $16,000 of the savings was in July alone. They contribute the success of the program to Custodians setting back the thermostats at night, Teachers for reducing energy waste in their classrooms and Principals and staff for coordinating efforts in their schools.
Attendance Update
Discussion:  Mr. Tom Trigalet presented the Board with an attendance update. As of October 1 attendance was down 40 students throughout the district. Freedom is up 33 students, Jefferson Heights is up 11 students, Liberty is down 24 students, Washington is up 3 students, Woodlawn is down 1 student, Middle School is down 66 students, Junior High is up 11 students and High School is down 7 students. Mr. Trigalet also presented classroom sizes for review.
Action Items
New Business - items not known or foreseen when agenda was posted.
Action(s):
To approve a Buyer Occupancy Agreement with Glenwood Assembly of God. passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Facility Plan for the soccer/track building.
Action(s):
To approve the Facility Plan for the soccer/track building. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following baseball facility donations for $4,525:
Action(s):
To approve the following baseball facility donations: passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
American Heritage Bank
Anonymous
Sapulpa Rotary Club
Mr. & Mrs. Dewayne Misner
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act with no resulting vote to be taken on item (2
Vote to convene in executive session.
Action(s):
To convene in executive session at 10:18 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
To convene in executive session at 10:42 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act with no resulting vote to be taken on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ p.m. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Jeff Gilbert and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Freedom H.Q. Special Education Assistant (9-28-10)
Woodlawn Teacher Assistant (10-5-10)
Liberty Kindergarten Teacher (10-1-10)
Woodlawn Latchkey Assistant (8-15-10)
Assistant Computer Technician (10-1-10)
Freedom Special Education Assistant (9-21-10)
Junior High H.Q. Special Education Assistant (10-6-10)
Service Center Substitute Custodian (9-1-10)
Junior High Algebra Curriculum Specialist (9-23-10)
Jefferson Heights Kindergarten Teacher Assistant (9-13-10)
High School Adjunct Tennis Coach (1-1-11)
Junior High English Teacher (9-20-10)
Service Center Substitute Bus Driver (9-20-10)
Jefferson Heights Kindergarten Teacher (10-1-10)
Woodlawn Teacher Assistant (10-6-10)
Washington Substitute Latchkey Assistant (9-23-10)
Vote to approve/disapprove the following transfers:
Action(s):
To approve/disapprove the following transfers: passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Teresa Getchell from Woodlawn Teacher Assistant to Woodlawn Kindergarten Teacher, effective 9-30-10.
April Horath from Woodlawn Teacher Assistant to Washington Kindergarten Teacher, effective 9-30-10.
Valerie Rountree from Freedom Teacher Assistant to Freedom 3rd Grade Teacher, effective 9-30-10.
Roger Wilmott from Network Engineer to Information Technology Director, effective 10-11-10.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Jeff Gilbert and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 10:44 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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