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May 10, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove bids for the new Mid-Town Elementary building Bid Package #2.
Action(s):
To approve bids for the new Mid-Town Elementary building Bid Package #2 changing the amount to $49,995.00 from $49,555.00 for Tri-state Floors, Inc passed with a motion by Shirley Woods and a second by Jeff Gilbert.
To approve bids for the new Mid-Town Elementary building Bid Package #2 changing the amount to $49,995.00 from $49,555.00 for Tri-state Floors, Inc passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items A-O passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 4-12-10 regular board meeting.
Vote to approve/disapprove the minutes of the 4-27-10 special board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 1215 through 1238.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 133 through 134.
Vote to approve/disapprove 2009-10 bond (fund 4) fund purchase order encumbrances numbers 51 through 56.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 54 through 55.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a 2010-11 Municipal Accounting Systems, Inc. contract for accounting software.
Vote to approve/disapprove a 2010-11 contract with Oklahoma Department of Rehabilitation Services for conducting a Transition School-to-Work program for students with disabilities.
Vote to approve/disapprove a 2010-11 contract with Career Tech for Secondary and Full-Time Adult Career and Technology Education Programs.
Vote to approve/disapprove accepting a donation of two computers for student use from Kristen Arnold.
Vote to approve/disapprove a school land use agreement for the July 4th American Heritage Bank fireworks display.
Vote to approve/disapprove the following out-of-state activity trips:
Native American Student Association to attend a year-end activity trip to Six Flags in Dallas, TX on June 2, 2010.
Ping Pings to attend a dance and leadership camp in Dallas, TX on June 5-8, 2010.
Vote to approve/disapprove a Native American Student Association fundraiser, Indian Taco Sale, for summer club activities.
Hearing from the Public
Information & Discussion Items
Cecelia Cameron – A+ Teacher
Discussion:  Cecelia Cameron was unable to attend tonight. Dr. Richard Rosenberger reported that Cecelia Cameron, Freedom Elementary 4th Grade Teacher, is the district’s first A+ Teacher. She was recognized at a banquet March 26 and will receive $1,000.
Bartlett Foundation Recognition
Discussion:  Dr. Mary Webb and Bryan Sherwood presented Bart Bartlett with a certificate of appreciation for the donation made from Bartlett Foundation to Sapulpa Schools in the amount of $400,000. They also thanked Bruce Curman and Harry Freeman who were unable to attend but are part of the Bartlett Foundation committee. The donation helped fund 9 Teachers position that would have been cut for the 2010-11 school year.
Revised Policies:
Discussion:  Dr. Richard Rosenberger presented the Board with some revisions to 3 board policies. Policy 210.1 revisions include course name change from Pre-AP Biology II to AP Biology. Policy 210.2 is no longer needed. The opportunities for using the Pass option have dramatically decreased with the increase in number of required courses for graduation. Policy 210.3 revisions allow students to count HS credits taken at grades 6-8 towards their GPA if they are pleased with their grade.
210.1 SAPULPA HIGH SCHOOL WEIGHTED GRADE SYSTEM
210.2 PASS OPTION FOR HIGH SCHOOL HONORS ELECTIVES (Delete)
210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES
Accreditation
Discussion:  Mr. Tom Trigalet reported on the Districtwide Compliance Report for 2009-10. The report is first audited by a regional accreditation officer who then takes it to the State Board of Education for a final audit. The audit showed no deficiencies.
Smartboard Update
Discussion:  Mrs. Kathy Berryhill presented the Board with a report on Smarboards and projectors that are in or will be in use throughout the district. The district has 105 Smartboards and 155 projectors in use at this time. Fundraisers, bond, stimulus and Title I help fund the purchase of the equipment. The district is about 100 Smartboard short from being in every classroom throughout the district.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the 2010-11 Application for Temporary Appropriations.
Action(s):
To approve the 2010-11 Application for Temporary Appropriations passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a revised contract with Blackboard Connect Inc.
Action(s):
To approve a revised contract with Blackboard Connect Inc passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove applications for open transfers to Sapulpa Public Schools.
Action(s):
To approve applications for open transfers to Sapulpa Public Schools passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove AP Calculus Prep as a 2010 summer program.
Action(s):
To approve AP Calculus Prep as a 2010 summer program passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act, with no resulting vote taken on item (2).
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:22 pm passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:40 pm passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 8:22 p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at 9:40 p.m. This constitutes the minutes of the executive session.
Vote to approve/disapprove declaring Sapulpa's Rope Course as surplus to the needs of the School District and authorize the Superintendent to offer the property for public sale in accordance with the District’s policy and procedure.
Action(s):
To approve declaring Sapulpa's Rope Course as surplus to the needs of the School District and authorize the Superintendent to offer the property for public sale in accordance with the District’s policy and procedure passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Personnel
Vote to employ personnel for the 2010-11 school year as per qualifying salary on the support salary schedule:
Action(s):
To employ personnel for the 2010-11 school year as per qualifying salary on the support salary schedule: Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent's Secretary Tanya Wilson - Payroll Clerk Debora Jones - Assistant Treasurer Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian Deana Taylor - Activity Account Custodian Kathy Wilson - Deputy Minutes Clerk, Assistant Superintendent of Human Resources Secretary passed with a motion by Shirley Woods and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent's Secretary
Tanya Wilson - Payroll Clerk
Debora Jones - Assistant Treasurer
Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian
Deana Taylor - Activity Account Custodian
Kathy Wilson - Deputy Minutes Clerk, Assistant Superintendent of Human Resources Secretary
Vote to renew the 2010-11 certified teaching contracts as listed on the Attachment.
Action(s):
To renew the 2010-11 certified teaching contracts as listed on the Attachment passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to renew the 2010-11 contracts of certified employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
Vote to renew the 2010-11 contracts of certified employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Shirley Woods and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to non-renew the temporary certified teaching contracts listed on the Attachment.
Action(s):
To non-renew the temporary certified teaching contracts listed on the Attachment of sTACEY bERRY passed with a motion by Shirley Woods and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to renew the 2010-11 contracts of the school administrators and directors as listed on the Attachment.
Action(s):
To renew the 2010-11 contracts of the school administrators and directors as listed on the Attachment passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2010-11 school year as per Attachment.
Action(s):
To authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2010-11 school year as per Attachment passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:47 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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