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April 12, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove pre-final Construction Documents for Sapulpa New Elementary School, and authorize LWPB and Crossland to take bids.
Action(s):
To approve pre-final Construction Documents for Sapulpa New Elementary School, and authorize LWPB and Crossland to take bids passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove bids for the new Mid-Town Elementary building Bid Package #1.
Action(s):
To approve bids for the new Mid-Town Elementary building Bid Package #1 passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve consent agenda, Items A-Q passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 3-8-10 regular board meeting.
Vote to approve/disapprove the minutes of the 3-8-10 and 4-7-10 special board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 1123 through 1214.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 101 through 107.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 129 through 132.
Vote to approve/disapprove 2009-10 bond (fund 4) fund purchase order encumbrances numbers 1 through 50.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 50 through 53.
Vote to approve/disapprove 2009-10 bond (fund 37) fund purchase order encumbrance number 2.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove Dr. Shirley Woods completing the New School Board Member Workshop on February 19-20, 2010.
Vote to approve/disapprove an agreement between Sapulpa Public Schools and the Oklahoma Department of Human Services regarding the Operation of the Area I Foster Grandparent Program from July 1, 2010 through June 30, 2011.
Vote to approve/disapprove the following Board Policy revisions:
Policy 210.1 SAPULPA HIGH SCHOOL WEIGHTED GRADE SYSTEM
Policy 221 HIGH SCHOOL GRADUATION REQUIREMENTS
Policy 431.13 REPORTS TO PARENTS
Policy 540.2 STUDENT ATTENDANCE
Vote to approve/disapprove the following 2010 summer programs:
Summer classes for grades 6-12
SMS School Zone
Summer Splash/Reading Academy
Kid's Hide Out
Camp Invention
Awetism Camp
Extended School Year
Arts Explore
Summer Child Nutrition
Band Camp
Driver's Education
Summer Reading Buddies
Vote to approve/disapprove the following out-of-state activity trips:
The Spanish Classes to compete and demonstrate achievement in Foreign Language at Missouri Southern State College in Joplin, MO on April 27, 2010.
The Drama Club to attend the International Thespian Festival in Lincoln, Nebraska on June 21-27, 2010.
High School students to experience environmental and conservation education in Costa Rica on July 18-27, 2010.
Vote to approve/disapprove fundraisers as per Attachment.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
District Teacher of the Year - Donia Doudican
Discussion:  Donia Doudican, Project S.H.A.R.P. Teacher, from Freedom Elementary was named District Teacher of the Year. Mrs. Doudican is involved in AdvancEd, Camp Invention and is on countless committees throughout the district. She is now working on her portfolio for State Teacher of the Year. Donia was quoted saying “being honored by my peers is the greatest honor”.
Quality Time Analysis
Discussion:  Dr. Richard Rosenberger presented the Board with a Quality Time Analysis report. This report came out last year to help districts report on time spent in different areas at their sites. Dr. Rosenberger believes that the schools have improved from last year. This report is a self assessment prescribed by the state and results are required to be presented to the Board each year.
2010-11 Calendar
Discussion:  Mr. Tom Trigalet presented the Board with some revisions to the 2010-11 school calendar. The revisions included the start date of August 21, fall break moving one week to Oct 21-22 and moving May 2 professional day to February 21 so the students would have Presidents Day off. The revisions to the 2010-11 calendar will be Board approved under action items.
Energy Education Update
Discussion:  Mr. Danny Housley and Mr. Max Caldwell, Energy Education Specialist, provided Sapulpa School’s energy audit. There are several reports and audits that happen daily and weekly throughout the district. They travel site by site and look for anything that may be left on or should be shut down to reduce energy costs. They have a school audit form they complete of each site and give the report to the sites principal. They also complete an Energy Cap which is a data recording program. At the end of the school year Mr. Caldwell will input data that will generate an extensive report of the district’s energy use and where improvement is needed. Data is compared year to year.
Budget Update
Discussion:  Dr. Mary Webb and Debbie Jones presented the Board with the latest update on the district's budget. The numbers change on a daily basis when more cost savings are found. As of today, April 12, the district has been able to save $1.7 million dollars and projecting a $1.5 million dollar savings for the 2010-11 school year. The Administration has been working on a list of staff that would need to be reduced for next year. This list will be taken to the school’s attorney for review and then brought to the Board for approval.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove High School credit for 6th-8th grade courses, Fundamentals of Technology I.
Action(s):
To approve High School credit for 6th-8th grade courses, Fundamentals of Technology I passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2010-11 Comprehensive Local Education Plan.
Action(s):
To approve the 2010-11 Comprehensive Local Education Plan passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an agreement with Bond Logistix LLC to provide Arbitrage Rebate Compliance Services.
Action(s):
To approve an agreement with Bond Logistix LLC to provide Arbitrage Rebate Compliance Services passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2010-11 school calendar revisions.
Action(s):
To approve the 2010-11 school calendar revisions passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a revised Voluntary Retirement Incentive Agreement.
Action(s):
To table a revised Voluntary Retirement Incentive Agreement passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a lease agreement between the City of Sapulpa and Sapulpa Public Schools.
Action(s):
To approve a lease agreement between the City of Sapulpa and Sapulpa Public Schools passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:25 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:55 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at _____ pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Title VII Indian Education Youth Activity Coordinator (3-22-10)
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Jeff Gilbert and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:56 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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