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March 8, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve/disapprove consent agenda, Items A-M passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 2-8-10 regular board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 1074 through 1122.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 98 through 100.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 126 through 128.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 47 through 49.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove hiring Sanders, Bledsoe & Hewett as the independent auditor for the 2009-10 school audit.
Vote to approve/disapprove Disbursement Review, LLC to conduct a review of 2008-09 accounts payable transactions.
Vote to approve/disapprove authorizing Anita Whillock-Berry to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK LEAVE DONATION.
Vote to approve/disapprove the 2010 athletic summer camps as per Attachment.
Vote to approve/disapprove an out-of-state activity trip for JROTC to compete in a National JROTC Championship in Anniston, AL on March 24-28, 2010.
Vote to approve/disapprove fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
2009-10 Great Expectations Model School - Freedom Elementary
Discussion:  Freedom Elementary has met the criteria for becoming a Great Expectation Model School for the 2009-10 school year. They have been a GE Model School for several years. There will be a celebration at the University of Central Oklahoma on February 25, 2010.
Board Policy Revisions
Discussion:  Dr. Richard Rosenberger went over some revisions to 4 board policies. Policy 210.1 revisions deals with word changes such as taking out the word trimester for semester and honors for Pre-AP. Policy 221 states students need to have 23 credits to graduate and added college bound requirements. Policies 431.13 and 540.2 revisions deal with how parents receive notification from the schools. They will be notified by paperless notifications such as connect-ed, e-mails and edline. All 4 revised policies will be on next month’s agenda for Board approval.
Policy 210.1 SAPULPA HIGH SCHOOL WEIGHTED GRADE SYSTEM
Policy 221 HIGH SCHOOL GRADUATION REQUIREMENTS
Policy 431.13 REPORTS TO PARENTS
Policy 540.2 STUDENT ATTENDANCE
Dropout Report
Discussion:  Dr. Richard Rosenberger presented the Board with the districts dropout report for 2009-10. The report showed 4 students who transferred to other schools but no records were requested, 6 students that are considered runaways and 23 students that stopped going to school all together. Majority of students that stopped attending were 18 years old. This report shows one student more than last year.
Bond Issue Update
Discussion:  Mr. Danny Housley updated the Board on bond projects. 4 activity busses, 2 vans, 1 driver’s education car and 1 Ag education vehicle are all in use. There is a little money left from these purchases. Mr. Housley would like to purchase a smaller vehicle they can send on trips to help reduce cost. Mr. Dan Thornton updated the board on facilities. The Service Center is 3 weeks behind but he feels that the overall project will be completed on time. The workers are putting walls up on building A and Wednesday they will start pouring concrete. Building C is scheduled to start Wednesday. The prints for the New Elementary will be out tomorrow or Wednesday and they will have a bid opening on March 31st at 2:00 pm in the Service Center. The bids should be ready for approval at the next board meeting, April 12th.
Budget Update
Discussion:  Dr. Mary Webb and Mrs. Debbie Jones updated the board on the budget. They provided the Board a wok in progress spread sheet. Backfill can range from $90-$110 per student this would give Sapulpa a projected 10.85% - 8.64% carryover for 2009-10. Until the backfill actually comes in they can’t give exact figures at this time. They presented some 2010-11 projected cost cutting ideas that included football gate costs would come out of activity funds, reduction in extra duty contracts and making Kid’s Hide Out and 5th-6th grade basketball programs revenue neutral. Another budget update will be at the next board meeting, April 12th.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove Phase I Environmental Site Assessment (ESA) proposal from Terracon Consultants, Inc. in the amount of $2,400.00.
Action(s):
To approve Phase I Environmental Site Assessment (ESA) proposal from Terracon Consultants, Inc. in the amount of $2,400.00 passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a proposal to provide Commissioning Services for the new Mid-Town Elementary building for LEED certification.
Action(s):
To approve a proposal to provide Commissioning Services for the new Mid-Town Elementary building for LEED certification to EcoPotential Corporation in the amount of $58,600.00 passed with a motion by Shirley Woods and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove adding Pre-AP Oklahoma History to the Curriculum for the 2010-11 school year.
Action(s):
To approve adding Pre-AP Oklahoma History to the Curriculum for the 2010-11 school year passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove full-time Pre-K classes at all sites.
Action(s):
To approve full-time Pre-K classes at all sites passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid to purchase a replacement Point of Sale cash register system for Child Nutrition.
Action(s):
To approve awarding the bid to purchase a replacement Point of Sale cash register system for Child Nutrition to NutriKids (Lunch Byte Systems) passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a Voluntary Separation Program.
Action(s):
To approve a Voluntary Separation Program with the school attorney recommendations passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove suspending the Attendance Incentive Program.
Action(s):
To disapprove suspending the Attendance Incentive Program passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to approve/disapprove a leave of absence for Tabitha Harriger, Jefferson Heights 2nd Grade Teacher from the 2010-11 school year.
Action(s):
To approve a leave of absence for Tabitha Harriger, Jefferson Heights 2nd grade Teacher from the 2010-11 school year passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the dismissal of Rebecca DeSonnaville, Freedom Paraprofessional, effective 1-4-10.
Action(s):
To approve the dismissal of Rebecca DeSonnaville, Freedom Paraprofessional, effective 1-4-10 passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:01 p.m. passed with a motion by Wally Johnson and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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