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February 8, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-Q passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 1-11-10 regular board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 1010 through 1073.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 89 through 97.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 122 through 125.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 45 through 46.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove the pass-through payments from the State Department of Education for National Board Certified stipends in the amount of $187,500.00, as per Attachment.
Vote to approve/disapprove the revised 403(b) Plan Document.
Vote to approve/disapprove a 2010-11 Cox Communications contract for Wide Area Network Services.
Vote to approve/disapprove a 2010-11 OneNet contract for District Internet Access.
Vote to approve/disapprove a 2010-11 Edline Web Hosting Agreement.
Vote to approve/disapprove a 2010-11 SharpSchool contract for Web Hosting.
Vote to approve/disapprove renewing OSSBA eMeeting services for 2010.
Vote to approve/disapprove the following out-of-state activity trips:
JROTC to compete in a drill competition in Joplin, MO on February 20, 2010.
JROTC to compete in the Marine Corps National JROTC Shooting competition in Port Clinton, OH on February 24-28, 2010.
Vote to approve/disapprove the following fundraisers:
A JROTC fundraiser, Pedestal Jousting to pay for end-of-year activities and trips.
BPA fundraiser, Giclee Prints for Art Department for leadership conference and meetings.
BPA fundraiser, Channel 8 Frank's Weather Call for community service and BPA supplies.
BPA to sell butterbraids for community service, meetings, dues and student scholarships.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
District Administrator of the Year - Nancy Turlington
Discussion:  Oklahoma Association of Elementary School Principals selected Ms. Nancy Turlington, Freedom Elementary Principal, as the 2010 OAESP “District” Administrator of the Year.
Site School Improvement Plan - High School
Discussion:  Dr. Jenyfer Glisson, High School Principal, presented the Hight School Improvement Plan. Scores are consistently going up and many scores were at their all time high. Areas of Improvement include increasing attendance rate, improving ACT scores, improving on graduation rate and target low performing students. They will accomplish their goals with using A+ software, enrolling students in APEX to help credit recovery and offering free ACT prep classes on the weekends. Each sites improvement plan is available on the district’s website.
Strategic Plan - Junior High & Liberty
Discussion:  Dr. Richard Rosenberger went over goals for Liberty Elementary and the Junior High School. At Liberty they are looking at sub groups and examining where students are by using ALCA data analysis. They will be using Reading Plus 3-4 times a week and providing frequent and regular benchmark assessments to help improve scores. Junior High is looking at sub groups, having students enroll in three trimesters of English and hiring two part-time Reading Specialist. They are looking to get the parents involved and decrease the communication gap between school and parents. Dr. Rosenberger is confident that the district will see scores improve.
Full Day PreK - Liberty & Washington
Discussion:  Dr. Richard Rosenberger presented the Board with a proposal of going to full day Pre-K at Washington and Liberty Elementary. Some advantages to having a full time Pre-K program is more time spent in reading and math curriculum, enhance their education and better prepare them for kindergarten. The district would like to start a pilot program this fall. This item will be up for Board approval in March.
2010 Census
Discussion:  The district will be working with the census bureau to help encourage and promote the 2010 census. Sites will put information in their newsletters and information will be sent home to encourage everyone to participate and turn in their forms.
Budget
Discussion:  Debbie Jones presented the Board with an updated list of budget cuts for this fiscal year. Some cuts include paying the district’s liability insurance out of the building fund, Administrators subbing throughout the district, reduce travel and moving summer programs and offices to 4 day work week in June. Everyone in the district has been trying to contribute to the cause. The Board was also presented with 2010-11 considerations and potential reductions. More updates will be presented at the March board meeting.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the following donations:
Action(s):
To approve the following donations: passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Mrs. Kay Lawson donating $50,000 for facility enhancements to the baseball facility.
Mr. Dave Bennett donating a metal removable building for baseball.
American Heritage Bank & Finish Specialty Incorporated donating window treatments for the High School commons.
Vote to approve/disapprove adding 3 new courses to the Curriculum Guide for the 2010-11 school year:
Action(s):
To approve adding 3 new courses to the Curriculum Guide for the 2010-11 school year: passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
AP Government and Politics
Dance I
Dance II
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307(B)(3) with no resulting vote on item (2).
Discussion:  The Board of Education went into executive session at ____ pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307(B)(3) with no resulting vote on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:47 pm passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:08 pm passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Discussion:  Jara Wilson, Middle School Color Guard Design/Instruction (12-15-09)
Assistant Track Coach (1-26-10)
Middle School Color Guard Design/Instruction (12-15-09)
Vote to approve/disapprove a leave of absence for Heather Maddox, Junior High Oklahoma History Teacher for the remainder of 2009-10 and half the 2010-11 school year.
Action(s):
To approve a leave of absence for Heather Maddox, Junior High Oklahoma History Teacher for the remainder of 2009-10 and half the 2010-11 school year passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Discussion:  Janna Gardner, Woodlawn Teacher Assistant (1-20-10)
Adjournment
Action(s):
To Adjourn at 9:10 pm passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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