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January 11, 2010 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
Approve consent agenda, Items A-K passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 12-7-09 regular board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 940 through 1009.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 85 through 88.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 116 through 121.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 41 through 44.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove an Emergency Mutual Assistance Agreement with Jenks Public Schools.
Vote to approve/disapprove a Building Lease Agreement with American Heritage Bank.
Vote to approve/disapprove an Energy Education Policy Statement.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
Recognition of Sapulpa School Board Members (Mr. Johnson, Mr. Sherwood, Mr. Hillis, Mr. Gilbert and Dr. Woods)
Discussion:  Dr. Webb presented the Board with glass paperweights and certificates for appreciation of dedicated service they provide to the district.
LWPB
Discussion:  Mr. Jeff Wegener with LWPB presented a 3-D tour of the interior of the new elementary site. The tour showed the entry, library and cafeteria. They will be using primary colors on the floors and lightening. Each primary color will represent a wing in the building. They also added a tricycle building for storage, fencing in the car pickup area and around the pre-k and kindergarten playground to keep children safe.
Pings - Megan Krause
Discussion:  Megan Krause, pings coach, and several of the pings discussed their experiences during Sate Championships. This year the pings took 1st place with their kick dance routine and 2nd with their Jazz routine. All of the girls expressed the 6:30 a.m. practices and after school practices all paid off in the end. Mrs. Krause was very proud of their teamwork and dedication. Their motto this year was “to become a ping unit”.
National Board Certified Teachers - Kathryn Elkins & Bruce Plummer
Discussion:  Kathryn Elkins and Bruce Plummer, newly National Board Certified Teachers, talked about their experiences going through the process. They both stated that it was a very humbling experience with watching yourself teach from video and then analyzing yourself. Both teachers paid $2,500 out of their own pockets and were very dedicated to the process. The Board and Administrators congratulated them on their accomplishment.
Strategic Plan
Discussion:  The Board was presented the 2009 Strategic Plan goals. It covered community engagement, facilities, fine arts, student achievement and technology. The Board would like to go over Junior High and Liberty’s goals in more detail at the next board meeting. The next Strategic Plan meeting to set goals for 2010-11 will be scheduled during the summer.
Report on potential cost reductions
Discussion:  Dr. Mary Webb presented the Board with potential cost reduction throughout the district. General fund cost cutting measures does not include anything that would affect the students. Some of the general fund cost cutting measures for 2009-10 includes changing personnel payroll to other funding sources, eliminating summer painting, summer cleaning contract reduction and anticipated savings using Energy Ed ideas. More ideas will be presented at next month’s board meeting.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the 2010 Technology Plan.
Action(s):
To approve the 2010 Technology Plan passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove moving to a semester six period flex schedule at the Junior High and High School.
Action(s):
To approve moving to a semester six period flex schedule at the Junior High and High School passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a Participating LEA Memorandum of Understanding with the State of Oklahoma for "Race to the Top" grant project.
Action(s):
To approve a Participating LEA Memorandum of Understanding with the State of Oklahoma for "Race to the Top" grant project passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for Food Service Cleaning Chemicals for the remainder of the 2009-10 school year.
Action(s):
To approve awarding a bid to SFS Pac for Food Service Cleaning Chemicals for the remainder of the 2009-10 school year passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Paige Rose to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK LEAVE.
Action(s):
To approve authorizing Paige Rose to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK LEAVE passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:55 pm passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 10:28 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Energy Education Specialist (1-11-10)
Junior High Indian Education Tutor (12-14-09)
High School Head Football Coach and Assistant Athletic Director (1-4-10)
Senior Reporting Officer for Energy Education (1-11-10)
Junior High Indian Education Tutor (12-18-09)
Vote to approve/disapprove the transfer of Deborah Olson from Bethesda Teacher to Middle School Special Education Teacher, effective 12-7-09.
Action(s):
To approve the transfer of Deborah Olson from Bethesda Teacher to Middle School Special Education Teacher, effective 12-7-09 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 10:30 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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