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December 7, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove the minutes of the 12-7-09 regular board meeting.
Consent Agenda
Action(s):
To approve Consent Agenda, Items A-M passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 11-2-09 regular board meeting.
Vote to approve/disapprove the minutes of the 11-5-09 special board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 879 through 939.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 82 through 84.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 108 through 115.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 39 through 40.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove Board meeting dates for 2010.
Vote to approve/disapprove the following revised Policies:
Policy 225 INTERNET-BASED INSTRUCTION
Policy 261 SPECIAL EDUCATION
Policy 461.3 SICK LEAVE
Policy 461.5 PAY FOR UNUSED SICK LEAVE
Policy 736 SICK LEAVE
Vote to approve/disapprove the Junior Class to sell donated flip flops to raise money for Prom.
Vote to approve/disapprove the following Out-Of-State Activity Trips:
Ping Pings to attend a dance team competition on January 15-17, 2010 in Kansas City, MO.
Ping Pings to attend a dance team competition on March 5-7, 2010 in Dallas, TX.
Vote to approve/disapprove accepting JROTC donations as per Attachment and surplus school property and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
National Board Certified Teachers - Kathryn Elkins & Bruce Plummer
Discussion:  Kathryn Elkins and Bruce Plummer have become National Board Certified Teachers. Sapulpa Schools now has 35 National Board Certified Teachers throughout the district.
Site School Improvement Plans - Liberty, High School and Junior High
Discussion:  Mrs. Susan Gee, Liberty Elementary Principal and Mr. Johnny Bilby, Junior High Principal, presented the Board with their sites Improvement Plan. Information provided were the sites API and OCCT scores and plans that will be implemented to help improve test scores for this year. Push-In for reading and math, Edusoft, Reading Plus, Book Clubs, Rocket Math and Failure Free Reading are all programs to help students achieve better scores. Each sites improvement plan is available to view on the Sapulpa Schools website.
School Improvement - Junior High
Discussion:  Sapulpa Junior High made the Needs of Improvement List last year. Mr. Johnny Bilby, Principal, presented the Board with programs that will be used to help students improve their test scores. All eighth graders will be required to take 3 trimesters of English, hiring of two Reading Specialist funded with ACE money, Buckle Down Reading and Indian Education tutoring with Sylvan’s Ace-It program funded through a grant will be implemented this year.
Revise High School and Junior High Schedule
Discussion:  Dr. Richard Rosenberger presented the Board with the possibility for a transition to a six period semester schedule for Junior High and High School students. Some of the determining factors were EOI testing, staff accountability, continuity of instruction, more consistent student-teacher relationships and accommodate students transferring in and out of Sapulpa Schools. Dr. Rosenberger will present a recommendation at January’s board meeting.
Facility Update/Bond Issue Update
Discussion:  Mr. Danny Housley presented a district facility update. Various projects throughout the district included emergency key boxes installed at all sites, a new slide has been ordered for Freedom Elementary, security cameras and bleachers were installed at the Middle School. Mr. Dan Thornton presented a bond progress report. Two Ag Education trucks, two activity vans, a driver education car, a maintenance truck, the vocal music piano, band Instruments and equipment have all been delivered and in use. The building for the cattle barn has been ordered and the softball metal fence has been completed.
Technology Update/Interactive Devices
Discussion:  Dr. Mary Webb presented a list of classrooms throughout the district that either have or will get interactive devices for teachers and students. Smartboards and Mobis are the interactive devices used. The technology department is using Special Education funds, stimulus, bond and Title I allocations for their source of funding.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove awarding a cable bid.
Action(s):
To approve awarding a cable bid to Lanlynx, LLC passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change order #1 for Building C subgrade changes to stabilize building pad in the amount of $22,995.00.
Action(s):
To approve change order #1 for Building C subgrade changes to stabilize building pad in the amount of $22,995.00 passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change order #2 adding three wing walls around drinking fountains in Building B and Building C as required by new state law in the amount of $1,139.00.
Action(s):
To approve change order #2 adding three wing walls around drinking fountains in Building B and Building C as required by new state law in the amount of $1,139.00 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change order #4b to remove approximately 10’ depth of unsuitable soil in area in which sludge was discovered and replace with select fill in the amount of $28,169.00.
Action(s):
To approve change order #4b to remove approximately 10’ depth of unsuitable soil in area in which sludge was discovered and replace with select fill in the amount of $28,169.00 passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change order #5 deduct to Newman Contract in the amount of $18,935.00.
Action(s):
To approve change order #5 deduct to Newman Contract in the amount of $18,935 passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change order #6 deduct to Yocham Enterprises in the amount of $3,440.00 for city installed waterline.
Action(s):
To approve change order #6 deduct to Yocham Enterprises in the amount of $3,440.00 for city installed waterline passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove change #7 changing 6mil vapor barrier to 10 mil vapor barrier for Building A, B, C at a cost of $3,381.00.
Action(s):
To approve change #7 changing 6mil vapor barrier to 10 mil vapor barrier for Building A, B, C at a cost of $3,381.00 passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Discussion:  Daniel Buckner, Service Center Bus Driver (11-19-09) Darryl Easley, Service Center Custodian (10-5-09) Rachel Roberts, Freedom Substitute Latchkey Assistant (10-26-09)
Service Center Bus Driver (11-19-09)
Service Center Custodian (10-5-09)
Freedom Substitute Latchkey Assistant (10-26-09)
Vote to approve/disapprove the transfer of Casey Wilson from District Substitute Cook to Woodlawn Cook, effective 11-16-09.
Action(s):
To approve the transfer of Casey Wilson from District Substitute Cook to Woodlawn Cook, effective 11-16-09. passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Discussion:  Nancy Painter, Middle School Special Education Teacher (11-24-09), Denise Sturgeon, Service Center Bus Driver (11-3-09)
Adjournment
Action(s):
To Adjourn at 9:45 p.m. passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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