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November 2, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2008-09 school year.
Action(s):
To approve the Independent auditors Report on all financial accounts for the Sapulpa Independent School District for the 2008-09 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve Consent Agenda Items A-L passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 10-5-09 regular board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 793 through 878.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrance number 81.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 99 through 107.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 35 through 38.
Vote to approve/disapprove 2009-10 bond (fund 4) fund purchase order encumbrances numbers 10 through 12.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a resolution to the County Election Board calling for the annual school election.
Vote to approve/disapprove a Certificate of Agreement with Scholastic Book Fairs to be Woodlawn's book fair supplier.
Vote to approve/disapprove a contract with MTI Production for a license of the production, Into the Woods.
Vote to approve/disapprove the 2009-10 fundraisers per Attachment.
Hearing from the Public
Information & Discussion Items
The Board will receive comments from the public on any school finance matter.
Discussion:  No comments or questions were made from the public concerning school finance matters.
Site School Improvement Plans - Bartlett, Middle School, Freedom and Washington
Discussion:  Mrs. Rhonda Thompson, Bartlett Academy Principal, Kerry Gray, Middle School Principal, Ms. Nancy Turlington, Freedom Elementary Principal, and Mr. Bobby Alfred, Washington Elementary Principal, presented the Board with their sites Improvement Plan. Information provided were their sites API and OCCT scores and plans that will be implemented to help improve test scores for this year. New programs that will be implemented using stimulus money included Work Keys Program at Bartlett Academy and a Prime class at the Middle School. Each sites improvement plan is available to view on the Sapulpa schools website.
Revised Policies
Discussion:  Dr. Richard Rosenberger presented revisions for policy 225 Internet-Based Instruction. The revisions addressed weighted grades can be earned for Advanced Placement courses for first time credit and monitoring of internet-based courses. Mr. Tom Trigalet presented revisions for policies 461.3 Sick Leave and 461.5 Pay For Unused Sick Leave. Revisions addressed the amount of time an employee would need to get paid for unused sick leave and new employees would not be paid for any transferred sick leave from other districts. Employees would have to work at least 5 years for the Sapulpa schools to get paid.
Policy 225 INTERNET-BASED INSTRUCTION
Policy 461.3 SICK LEAVE
Policy 461.5 PAY FOR UNUSED SICK LEAVE
2010 Board Meeting Dates
Discussion:  Dr. Mary Webb presented the Board with potential 2010 board meeting dates. The first proposal presented board meetings every first Monday of the month with exceptions to holidays. The second proposal presented the regular monthly meetings on the second Monday of the month. The 2010 regular board meeting dates will be Board approved in December.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the School District Estimate of Needs for 2009-10 and Financial Statement for fiscal year 2008-09.
Action(s):
To approve the School District Estimate of Needs for 2009-10 and Financial Statement for fiscal year 2008-09 passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2009-10 ACE (Achieving Classroom Excellence) Remediation Plan.
Action(s):
To approve a 2009-10 ACE (Achieving Classroom Excellence) Remediation Plan passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for the New Service Center warehouse cooler/freezer.
Action(s):
To approve awarding a bid for the New Service Center warehouse cooler/freezer to Ft. Smith Restaurant in the amount of $198,772.00 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Susie Henderson to provide nursing services for a student at Jefferson Heights.
Action(s):
To approve a contract with Susie Henderson to provide nursing services for a student at Jefferson Heights passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
Vote to Employ as listed passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Discussion:  Mary Clark, Title IV Safe & Drug Free School Coordinator (10-26-09), Mary Craig, Junior High Part-Time Reading ACE Teacher (9-21-09), Jan Hurt, Junior High Part-Time Reading ACE Teacher (9-21-09), Tammy Love, High School Cook (10-19-09), Raelyn McDonald, High School Band Secretary (10-19-09), Linda Oates, District Child Nutrition Substitute (10-7-09), Marion Peacock, Jefferson Heights Homebound Teacher (10-8-09), Charles Rankin, Service Center Bus Driver (10-22-09)
Title IV Safe & Drug Free School Coordinator (10-26-09)
Junior High Part-Time Reading ACE Teacher (9-21-09)
Junior High Part-Time Reading ACE Teacher (9-21-09)
High School Cook (10-19-09)
High School Band Secretary (10-19-09)
District Child Nutrition Substitute (10-7-09)
Jefferson Heights Homebound Teacher (10-8-09)
Service Center Bus Driver (10-22-09)
Vote to approve/disapprove the Superintendent’s contract of employment and to authorize the Board President and Board Clerk to sign the written contract.
Action(s):
To approve the Superintendent’s contract of employment and to authorize the Board President and Board Clerk to sign the written contract passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the discharge of Jessica Sosenko, Service Center Bus Driver, effective 10-12-09.
Action(s):
To approve the discharge of Jessica Sosenko, Service Center Bus Driver, effective 10-12-09 passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following transfers:
Action(s):
Vote to approve the following transfers: Vera Littleton from Liberty H.Q. Special Education Assistant to Liberty Paraprofessional, effective 10-24-09. Kristy Smith from Freedom H.Q. Special Education Assistant to Freedom Paraprofessional, effective 10-24-09. passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vera Littleton from Liberty H.Q. Special Education Assistant to Liberty Paraprofessional, effective 10-24-09.
Kristy Smith from Freedom H.Q. Special Education Assistant to Freedom Paraprofessional, effective 10-24-09.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Discussion:  Bobby Cox, Woodlawn Custodian (10-1-09),Kathy Crow, Junior High Secretary (10-30-09),Carnette Reed, Washington Teacher Assistant (10-9-09)
Adjournment
Action(s):
To Adjourn at 9:02 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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