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October 5, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Vote to approve/disapprove awarding trade bids for the new Service Center.
Action(s):
To approve awarding trade bids for the new Service Center with alt a and b passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
To approve awarding trade bids for the new Service Center with alt a and b passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove geotechnical services with Shepherd Geotechnical Engineering for the new Service Center “C” maintenance /transportation building.
Action(s):
To approve geotechnical services with Shepherd Geotechnical Engineering for the new Service Center “C” maintenance /transportation building passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an Energy Savings Contract with Energy Education, Inc. to provide a customized energy conservation program for Sapulpa Public Schools.
Action(s):
To approve an Energy Savings Contract with Energy Education, Inc. to provide a customized energy conservation program for Sapulpa Public Schools passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Action(s):
To approve Consent Agenda Items A-N passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 9-8-09 regular board meeting.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 695 through 792.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 73 through 80.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 98 through 106.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 26 through 34.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove a 2009-10 contract with Career Tech for Secondary and Full-Time Adult Career and Technology Education Programs.
Vote to approve/disapprove a 2009-10 Drop-Out Recovery Joint Agreement between Sapulpa Public Schools and Central Tech.
Vote to approve/disapprove offering Central Tech courses as part of the Sapulpa School District curriculum to allow students to receive the appropriate academic credits.
Vote to approve/disapprove an Authorized Provider Agreement with American Red Cross to provide health and safety services.
Vote to approve/disapprove the following out-of-state activity trips:
FFA students to attend National Livestock Judging Contest on September 24-25, 2009 in Butler, KS.
Cross Country Team to compete in the Chile Pepper Cross Country Festival on October 17, 2009 in Fayetteville, AR.
FFA students to attend a showing at the American Royal Livestock Show on October 26- November 2, 2009 in Kansas City, MO.
FFA students to attend the National Western Livestock Show on January 14-18, 2009 in Denver, CO.
8th Grade Students to visit the U.S. Space and Rocket Center on March 15-19, 2010 in Huntsville, AL.
Varsity Baseball Team to participate in a tournament on March 16-20, 2010 in Richardson, TX.
Vote to approve/disapprove fundraisers as per Attachment.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Hearing from the Public
Information & Discussion Items
Site Improvement Plans - Bartlett, Jefferson Heights and Woodlawn
Discussion:  Mrs. Ashley Hearn, Woodlawn Elementary Principal, and Mr. Tom Walsh, Jefferson Heights Principal, presented the Board with their sites Improvement Plan. Information provided were the sites API and OCCT scores and plans that will be implemented to help improve test scores for this year. Both sites will be using Edusoft software, new to the district, for math and reading that will help with benchmark testing and monitoring. They are also utilizing Math and Reading Intervention Specialist in the classrooms, new positions provided with stimulus money.
Attendance Update
Discussion:  Mr. Tom Trigalet presented the Board with an attendance update. Enrollment is down at Liberty Elementary, Junior High and High School but up at the Middle School. As a whole the district is down one hundred and seventeen students from this time last year. There are many factors contributing to the lower number of students. The largest class at Sapulpa Schools graduated last year, families moving for jobs and a trailer park closed were some of the factors.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove APEX on-line course credits for Sapulpa students.
Action(s):
To approve APEX on-line course credits for Sapulpa students passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an Amendment to Commercial Services Agreement with Cox Communication to provide internet service to the new Service Center.
Action(s):
To approve an Amendment to Commercial Services Agreement with Cox Communication to provide internet service to the new Service Center passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Baxsys, Inc. for technical design services for the new Elementary site.
Action(s):
To approve a contract with Baxsys, Inc. for technical design services for the new Elementary site passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1)Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) Superintendent's Contract as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, with no resulting vote to be taken on item (2).
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:50 pm passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:38 pm passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act and (2) Superintendent's Contract as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, with no resulting vote to be taken on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Jefferson Heights Latchkey Assistant (9-14-09)
Freedom H.Q. Teacher Assistant (9-13-09)
District Half-Time Title I Liaison (9-8-09)
Junior High ACE Math Teacher (9-23-09)
Freedom Latchkey Teacher (9-27-09)
Freedom Latchkey Paraprofessional (8-20-09)
Junior High Adjunct Wrestling Coach (9-21-09)
Freedom Latchkey Teacher (8-20-09)
Freedom AT Team Member (8-17-09)
Freedom AT Team Member (8-17-09)
Freedom Cook (9-28-09)
Middle School H.Q. Special Education Assistant (9-21-09)
Jefferson Heights Latchkey Paraprofessional (9-14-09)
Liberty H.Q. Teacher Assistant (9-21-09)
Woodlawn Latchkey Assistant (8-20-09)
Woodlawn Substitute Latchkey Assistant (8-20-09)
Liberty H.Q. Teacher Assistant (9-29-09)
Freedom H.Q. Special Education Assistant (9-30-09)
Service Center Bus Driver (9-4-09)
Jefferson Heights Paraprofessional (9-21-09)
Woodlawn Latchkey Teacher (8-20-09)
Liberty H.Q. Teacher Assistant (9-28-09)
District Child Nutrition Substitute (9-29-09)
Vote to approve/disapprove a leave of absence for Whitney Jackson, Jefferson Heights Kindergarten Teacher, for the 2009-10 school year.
Action(s):
To approve a leave of absence for Whitney Jackson, Jefferson Heights Kindergarten Teacher, for the 2009-10 school year passed with a motion by Curtice Hillis and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Discussion:  Ernest Averill, Computer Technician (9-22-09,Justin Burt, High School On-Job-Training (8-20-09),Holly Eccles, High School Band Secretary (10-14-09),Patty Hankins, Freedom Cook (9-11-09),Sally Tiger, High School Cook (9-21-09),Diane Urell, Service Center Bus Driver (8-25-09,Rebecca Young, High School Cook (9-14-09)
Adjournment
Action(s):
To Adjourn at 9:39 pm passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
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