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July 6, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda Items, A-S passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 6-1-09 and 6-25-09 regular board meetings.
Vote to approve/disapprove 2009-10 general fund purchase order encumbrances numbers 1 through 385.
Vote to approve/disapprove 2009-10 building fund purchase order encumbrances numbers 1 through 35.
Vote to approve/disapprove 2009-10 child nutrition fund purchase order encumbrances numbers 1 through 85.
Vote to approve/disapprove 2009-10 bond (fund 31) fund purchase order encumbrances numbers 1 through 12.
Vote to approve/disapprove 2009-10 bond (fund 33) fund purchase order encumbrances numbers 1 through 2.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove the following lease-purchase agreements with American Heritage Bank for 2009-10:
High School Copier - Lease #1004083130
Administration Building Copier - Lease #1005013101
Indian Education Copier - Lease #1005030243
Bartlett Copier - Lease #1005061181
Freedom Elementary Copier - Lease #1005061203
Junior High Copier - Lease #1007013613
Junior High Copier - Lease #1007013621
Agriculture Education Trailer - Lease #1007061391
Vote to approve/disapprove American Heritage Bank ACH Processing Authorization Resolution.
Vote to approve/disapprove continued sanctioning during the 2009-10 school year for the following organizations:
Sapulpa Public Schools Education Foundation
Freedom Elementary TAPS
Jefferson Heights Elementary TAPS
Liberty Elementary TAPS
Washington Elementary TAPS
Woodlawn Elementary TAPS
Middle School TAPS
Sapulpa FFA Booster Club
Title 7 Indian Education Parent Committee
JOM Indian Education Parent Committee
Touchdown Club
Volleyball Booster Club
Ping Ping Booster Club
SHS Softball Booster Club
Baseball Booster Club
Cheer Booster Club
Tennis Booster Club
Chieftain Fast Break Club Basketball Booster Club
Hole In One Booster Club
Vote to approve/disapprove a 2009-10 contract with Lone Wolf Audio, LLC for management services of the Sapulpa High School Auditorium.
Vote to approve/disapprove a 2009-10 contract with Bethesda Family Services Foundation to provide educational services to qualifying residential students.
Vote to approve/disapprove a 2009-2010 contract with United Community Action Head Start for referral and special education services.
Vote to approve/disapprove a 2009-10 contract with Computer Automation Systems, Inc (CAS) for medicaid provider services.
Vote to approve/disapprove 2009-10 agreement between Sapulpa Public Schools and Project Enriching Children's Communication Opportunities (Project ECCO) to provide home visits for deaf students.
Vote to approve/disapprove a 2009-10 contract with Operation Aware of Oklahoma, Inc to provide the Operation Aware Program.
Vote to approve/disapprove an out-of-state activity trip for band students to attend a band camp in Fayetteville, AR on July 12-19, 2009.
Vote to approve/disapprove fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
24/7 Non-Smoking Policy
Discussion:  Katie Baker with OSU prevention programs spoke to the Board concerning implementing a 24/7 Non-Smoking Policy. Currently board policy 922, Smoking on school premises by staff members/patrons states “An exception to this prohibition is outside athletic events attended by patrons and/or District employees who are not on duty”. Ms. Baker would like the Board to adopt adding verbiage to make Sapulpa Public Schools a 24/7 Non Smoking district. Creek county schools such as Oilton, Bristow, Drumright and Mounds Public Schools have already adopted this policy.
Policy Revisions
Discussion:  Mr. Tom Trigalet went over some revisions to policies 544.1.3, 604, 604.1, 604.2 and 604.3. Policy 544.1.3, student activity drug testing, revisions were made to the consequences section of the policy. Policies 604-604.3 revisions were concerning the use of school facilities by outside sources. These policies will be brought back for Board approval in August.
544.1.3 STUDENT ACTIVITY DRUG TESTING
544.1.3 STUDENT DRUG TESTING CONSENT FORM
604 USE OF SCHOOL BUILDINGS
604.1 FEE SCHEDULE
604.2 RENTAL REGULATIONS
604.3 PROGRAMS/CAMPS SPONSORED BY SCHOOL EMPLOYEES
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove awarding a bid for geotechnical services.
Action(s):
To approve/disapprove awarding Building & Earth Sciences Inc for geotechnical services passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an agreement between Sapulpa Schools and Crossland Construction Company, Inc for Construction Management Services for the Service Center Facilities.
Action(s):
To approve an agreement between Sapulpa Schools and Crossland Construction Company, Inc for Construction Management Services for the Service Center Facilities passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with LWPB to provide architectural services.
Action(s):
To approve a contract with LWPB to provide architectural services pending the change of address of the Service Center passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove bread bids for 2009-10.
Action(s):
To approve awarding Flowers the bread bid for 2009-10 passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove milk bids for 2009-10.
Action(s):
To approve awarding Borden the milk bid for 2009-10 passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Edusoft Assessment Management System to provide benchmark testing assessment.
Action(s):
To approve a contract with Edusoft Assessment Management System to provide benchmark testing assessment passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a School Site Deregulation application for 2009-10.
Action(s):
To approve a School Site Deregulation application for 2009-10 passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:49 pm passed with a motion by Bryan Sherwood and a second by Shirley Woods.
To convene in executive session at 9:12 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Personnel
Vote to Employ:
Action(s):
Vote to employ as listed passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Jefferson Heights Special Education Teacher (8-12-09)
High School/Middle School Math Teacher and High School Assistant Football Coach (8-12-09)
Middle School Zone Teacher (8-11-09)
Middle School Zone Teacher (8-11-09)
Summer Maintenance (6-1-09)
Jefferson Heights Title I Teacher (8-12-09)
High School English Teacher (8-12-09)
Kid’s Hide-Out Assistant (6-12-09)
Middle School Zone Teacher (8-11-09)
High School Computer Science Teacher and Ping Coach (8-12-09)
Middle School Zone Teacher (8-11-09)
Junior High English Teacher (8-12-09)
Liberty Secretary (7-30-09)
Summer Ground Projects (5-20-09)
District Speech Pathologist (8-12-09)
Middle School Zone Teacher (8-11-09)
Garfield Parent Educator (7-1-09)
Vote to approve/disapprove the following transfers:
Action(s):
To approve/disapprove the following transfers: Russell Ragland from Junior High Reading Teacher to District Math Specialist, effective 8-17-09. Paula Thompson from Woodlawn Title I Teacher to District Intervention Specialist, effective 8-17-09. Debbie VanHorn from Middle School Language Arts Teacher to District Intervention Specialist, effective 8-17-09. passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Russell Ragland from Junior High Reading Teacher to District Math Specialist, effective 8-17-09.
Paula Thompson from Woodlawn Title I Teacher to District Intervention Specialist, effective 8-17-09.
Debbie VanHorn from Middle School Language Arts Teacher to District Intervention Specialist, effective 8-17-09.
Vote to approve/disapprove a leave of absence for Sara Brim, Freedom 4th Grade Teacher, for the 2009-10 school year.
Action(s):
To approve a leave of absence for Sara Brim, Freedom 4th Grade Teacher for the 2009-10 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the discharge of Kimberly Phillips, Liberty Cook, effective 6-2-09.
Action(s):
To approve the discharge of Kimberly Phillips, Liberty Cook, effective 6-2-09 passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:14 pm passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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