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June 1, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-V passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 5-4-09 regular board meeting.
Vote to approve/disapprove the minutes of the 5-6-09 and 5-12-09 special board meetings.
Vote to approve/disapprove 2008-09 general fund purchase order encumbrances numbers 1312 through 1371.
Vote to approve/disapprove 2008-09 building fund purchase order encumbrances numbers 111 through 114.
Vote to approve/disapprove 2008-09 child nutrition fund purchase order encumbrances numbers 139 through 143.
Vote to approve/disapprove 2008-09 bond (fund 34) fund purchase order encumbrance number 17.
Vote to approve/disapprove 2008-09 bond (fund 35) fund purchase order encumbrance number 1.
Vote to approve/disapprove 2008-09 bond (fund 36) fund purchase order encumbrance number 2.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove renewal of 2009-10 workers compensation insurance with the Oklahoma School Assurance Group (OSAG).
Vote to approve/disapprove renewal of 2009-10 School District Comprehensive Insurance Policy with Oklahoma Schools Insurance Group (OSIG).
Vote to approve/disapprove a contract with ONEOK Energy Marketing Company to provide natural gas for the 2009-10 school year.
Vote to approve/disapprove a contract with Connect-Ed for a Parental Notification System for the 2009-10 school year.
Vote to approve/disapprove a Memorandum of Agreement with Muscogee (Creek) Nation Behavioral Health Substance Abuse Services Program.
Vote to approve/disapprove a 2009-10 Legal Contract with Pam Guenther, Physical Therapist, to serve students with physical impairments.
Vote to approve/disapprove a school land use agreement for the July 4th American Heritage Bank fireworks display.
Vote to approve/disapprove a contract with The Oklahoma Aquarium for the 2010 High School Prom.
Vote to approve/disapprove an agreement with Discovery Education to provide curriculum video resources for Middle School and Woodlawn Elementary.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Vote to approve/disapprove the following out-of-state activity trips:
Native American Students Association members to attend a year end incentive trip to Kansas City, Mo on June 4, 2009.
Sapulpa Indian Education students to attend a youth leadership challenge in Lawrence, KS on June 14-19, 2009.
The Cross-Country team to compete in the “Southern Stampede” cross-country race in Joplin, MO on September 18-19, 2009.
Vote to approve/disapprove fundraisers as per Attachment.
Hearing from the Public
Information & Discussion Items
Fine Arts Awards
Discussion:  Amy McDevitt, Sapulpa student, won the State Superintendent’s Fine Arts Award for Vocal Music and Shelby Christenson, Sapulpa student, won Gold Key Visual Art Award for the 2008-09 school year. Shelby Christenson spoke to the Board about her future plans on attending an award ceremony in New York to except her award.
State Superintendent's Fine Arts Award for Vocal Music - Amy McDevitt
Gold Key Visual Art Award - Shelby Christenson
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove a contract with Coca Cola for the 2009-10 school year.
Action(s):
To approve a contract with Coca Cola for the 2009-10 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Energy Education, Inc to provide an energy conservation program.
Action(s):
Vote to table a contract with Energy Education, Inc to provide an energy conservation program passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an Engagement Letter with Rosenstein, Fist & Ringold to provide legal representation for the district.
Action(s):
To approve an Engagement Letter with Rosenstein, Fist & Ringold to provide legal representation for the district passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for a High School library copier.
Action(s):
To approve awarding a bid for a High School library copier to DIS passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a lease/purchase contract for the High School library copier with American Heritage Bank.
Action(s):
To approve a lease/purchase contract for the High School library copier with American Heritage Bank passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for cleaning services.
Action(s):
To approve awarding a bid for cleaning services to EPIC passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove awarding a bid for a Service Center copier.
Action(s):
To approve awarding a bid for a Service Center copier to One Source passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2009-10 Professional Development Plan.
Action(s):
To approve the 2009-10 Professional Development Plan passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Title I District Plan.
Action(s):
To approve the Title I District Plan passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2009 Summer Projects List.
Action(s):
To approve the 2009 Summer Projects List passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, (2) Administrator Salaries and Appointments as per Attachment as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Meeting Act, and (3) the purchase of
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:00 pm passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 10:17 pm. passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Vote to approve/disapprove authorizing the Superintendent to sign a contract to purchase 1240 East Hobson, Sapulpa, OK for the price of $70,000.00 plus closing costs.
Action(s):
To approve authorizing the Superintendent to sign a contract to purchase 1240 East Hobson, Sapulpa, OK for the price of $70,000.00 plus closing costs passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Personnel
Vote to Employ:
Action(s):
Vote to employ as listed passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
District Child Nutrition Substitute (5-11-09)
Vote to approve/disapprove Athletic Department Coaches for 2009-10 as per Attachment.
Action(s):
To approve Athletic Department Coaches for 2009-10 as per Attachment passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Summer Program Employees as per Attachment.
Action(s):
To approve Summer Program Employees as per Attachment passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 10:20 pm passed with a motion by Bryan Sherwood and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
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