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May 4, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve consent agenda, Items A-J passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 4-13-09 regular board meeting.
Vote to approve/disapprove the minutes of the 4-13-09 special board meeting.
Vote to approve/disapprove 2008-09 general fund purchase order encumbrances numbers 1230 through 1311.
Vote to approve/disapprove 2008-09 building fund purchase order encumbrances numbers 97 through 110.
Vote to approve/disapprove 2008-09 child nutrition fund purchase order encumbrance number 138.
Vote to approve/disapprove 2008-09 bond (fund 34) fund purchase order encumbrances numbers 15 through 16.
Vote to approve/disapprove 2008-09 bond (fund 37) fund purchase order encumbrance number 48.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove Sapulpa Junior High using Ruth Kelly Studio for 2009-10 spring and fall pictures.
Hearing from the Public
Information & Discussion Items
Digital Portfolios
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove authorizing the Treasurer to establish a bank account for federal stimulus funds.
Action(s):
To approve authorizing the Treasurer to establish a bank account for federal stimulus funds passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Dr. Rick Bishop - Outstanding Director of Special Services in Oklahoma for 2008-09
Discussion:  Friday Dr. Bishop won the award for Outstanding Director of Special Services in Oklahoma for 2008-09. He is the current treasurer on the board. He will be president next year.
Vote to approve/disapprove the 2009-10 Application for Temporary Appropriations.
Action(s):
To approve the 2009-10 Application for Temporary Appropriations passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2009-10 Municipal Accounting Systems, Inc. contract for accounting software.
Action(s):
To approve a 2009-10 Municipal Accounting Systems, Inc. contract for accounting software passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 307 supplemental appropriation for 2008-09 General Fund.
Action(s):
To approve a 307 supplemental appropriation for 2008-09 General Fund passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove applications for open transfers to Sapulpa Public Schools.
Action(s):
To approve applications for open transfers to Sapulpa Public Schools passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the District 2009 Strategic Plan.
Action(s):
To approve the District 2009 Strategic Plan passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2009-10 contract with Muscogee (Creek) Nation Head Start for referral and special education services.
Action(s):
To approve a 2009-10 contract with Muscogee (Creek) Nation Head Start for referral and special education services passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove an agreement between Sapulpa Public Schools and the Oklahoma Department of Human Services regarding the Operation of the Area I Foster Grandparent Program from July 1, 2009 through June 30, 2010.
Action(s):
To approve an agreement between Sapulpa Public Schools and the Oklahoma Department of Human Services regarding the Operation of the Area I Foster Grandparent Program from July 1, 2009 through June 30, 2010 passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2010-11 school calendar.
Action(s):
To approve a 2010-11 school calendar passed with a motion by Curtice Hillis and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following Board Policy revisions:
Action(s):
Vote to approve the following Board Policy revisions: passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Revised Policy - 461.3* SICK LEAVE
Revised Policy - 736* SICK LEAVE
New Policy - 210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES
Vote to approve/disapprove naming the pre-engineering academy, Harry C. Freeman Science and Engineering Academy, funded by the Edward E. and Helen T. Bartlett Foundation.
Action(s):
To approve naming the pre-engineering academy, Harry C. Freeman Science and Engineering Academy, funded by the Edward E. and Helen T. Bartlett Foundation passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2009 athletic summer camps as per Attachments.
Action(s):
Vote to approve the 2009 athletic summer camps as per Attachments passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Basketball Camps
Baseball Camps
Softball Camps
Soccer Camps
F.A.S.T. Camp
Vote to approve/disapprove authorizing Bobby Cox to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE DONATION.
Action(s):
To approve authorizing Bobby Cox to receive sick leave donations from other employees as authorized by Board Policy 736.2 SICK LEAVE DONATION passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Action(s):
To approve surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act, with no resulting vote taken on item (2).
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:32 pm passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:36 pm passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 8:32 pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act, with no resulting vote taken on item (2). The Board returned to open session at 9:36 pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
Vote to employ as listed passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
High School Custodian (4-14-09)
District Latchkey Assistant Substitute (4-9-09)
District Grounds and Maintenance (4-13-09)
Vote to employ personnel for the 2009-10 school year as per qualifying salary on the support salary schedule:
Action(s):
To employ personnel for the 2009-10 school year as per qualifying salary on the support salary schedule: passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent's Secretary
Tanya Wilson - Payroll Clerk
Debora Jones - Assistant Treasurer
Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian
Deana Taylor - Activity Account Custodian
Kathy Wilson - Deputy Minutes Clerk, Assistant Superintendent of Human Resources Secretary
Vote to approve/disapprove the following transfers:
Action(s):
To approve the following transfers: passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Rebecca Gilbert from Freedom H.Q. Special Education Assistant to Freedom H.Q. Paraprofessional, effective 4-14-09.
Tara Peschka transfer from Freedom H.Q. Special Education Assistant to Freedom H.Q. Paraprofessional, effective 4-10-09.
Melissa Valentine from Middle School H.Q. Special Education Assistant to Middle School H.Q. Paraprofessional, effective 4-9-09.
Vote to renew the contract of the School Board Treasurer, Doug Jones, for 2009-10.
Action(s):
To renew the contract of the School Board Treasurer, Doug Jones, for 2009-10 passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to renew the temporary certified teaching contracts listed on the Attachment.
Action(s):
To renew the temporary certified teaching contracts listed on the Attachment passed with a motion by Shirley Woods and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Curtice Hillis and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
Vote to Adjourn at 9:40 pm passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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