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April 13, 2009 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve/disapprove consent agenda, Items A-H passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 3-2-09 regular board meeting.
Vote to approve/disapprove 2008-09 general fund purchase order encumbrances numbers 1166 through 1229.
Vote to approve/disapprove 2008-09 building fund purchase order encumbrances numbers 92 through 96.
Vote to approve/disapprove 2008-09 bond (fund 32) fund purchase order encumbrance number 32.
Vote to approve/disapprove 2008-09 bond (fund 34) fund purchase order encumbrance number 14.
Vote to approve/disapprove 2008-09 child nutrition fund purchase order encumbrances numbers 133 through 137.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Hearing from the Public
Sonya Dunlap will be addressing the Board concerning policies and procedures at the High School.
Discussion:  Sonya Dunlap expressed her concerns over the High School attendance policy and procedures. The concerns were over her high school daughter’s attendance and the procedures to excuse an absence. The attendance day in question has been resolved.
Information & Discussion Items
District Teacher of the Year
Discussion:  Kristen Tanner was named District Teacher of the Year for 2008-09. Dr. Webb presented her with an Award of Distinction before the Board.
Regional Wrestling Tournament Letter
Discussion:  The Muskogee Athletic Director, Bobby Jefferson, wrote a thank you letter for the great job performed at a 6A East Regional Wrestling Tournament held at Sapulpa Schools.
2009-2010 Calendar
Discussion:  Mr. Trigalet presented the board with a proposed 2009-10 school calendar. The calendar includes 5 snow days and some changes to the parent teacher conference nights. If approved, school would start August 20, 2009 and end June 2, 2010.
Information on the following:
Discussion:  Dr. Rosenberger presented the Board with the last five years of data on the district’s drop out students. The district is working on solutions including a credit recovery program, summer school programs and on-line intervention in lieu of suspension to help students stay in school. Dr. Rosenberger also presented a college remediation data report. Programs used to help remediate students include ACT test prep in after school athletics, increased offering of Pre-AP classes for 6-9th graders, accessible test data, three trimesters of EOI testing subjects, after school tutoring, intervention electives, alternative assessments and district-wide benchmarks.
Drop Out Data Report
College Remediation Data Report
Deletion of French from school curriculum
Discussion:  Enrollment in French classes has steadily dropped during the last three years. Central office administrators and secondary principals discussed this trend and have decided to discontinue this class. The High School will still offer Spanish, German and Latin for foreign language.
New Policy - 210.3 HIGH SCHOOL CREDIT FOR 6TH-8TH GRADE COURSES
Discussion:  Dr. Rosenberger presented the Board with a new proposed policy that concerns students in 6th-8th grade. This policy states that all high school courses taken at the middle/junior high school level will be automatically placed on the student’s high school transcript unless written notice has been provided. High School will honor the credits and the grades will not be used in calculating a student’s high school grade point average. This policy will be presented to the Board in May for approval.
Grounds and Maintenance Update
Discussion:  Mr. Housley presented a power point presentation of various projects that have been completed throughout the district. Some of the projects included adding a side walk to Jefferson Heights, new fence at the brick yard, installed a panic bar at the High School and replaced an electrical panel at the Junior High. For 2009-10 the district is projected to save around $66,900 on natural gas.
2009 NSBA Conference
Discussion:  Dr. Woods and Mr. Hillis shared their experiences while at the 2009 NSBA conference held in San Diego. They had outstanding sessions with great speakers while attending.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the 2009-10 Comprehensive Local Education Plan.
Action(s):
To approve the 2009-10 Comprehensive Local Education Plan passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a Letter of Engagement with ACE Network Consulting to provide a Technology Infrastructure Assessment.
Action(s):
To approve a Letter of Engagement with ACE Network Consulting to provide a Technology Infrastructure Assessment passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2009-10 contract with Career Tech for Secondary and Full-Time Adult Career and Technology Education Programs.
Action(s):
To approve a 2009-10 contract with Career Tech for Secondary and Full-Time Adult Career and Technology Education Programs passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2008-09 school calendar revisions.
Action(s):
To approve the 2008-09 school calendar revisions passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2009-10 school calendar.
Action(s):
To approve a 2009-10 school calendar passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove donating items contained in the Washington School Time Capsule to the Sapulpa Historical Society.
Action(s):
To approve donating items contained in the Washington School Time Capsule to the Sapulpa Historical Society passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove accepting a donation of a Dell computer for student use from Jerry Jackson.
Action(s):
To approve accepting a donation of a Dell computer for student use from Jerry Jackson passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following 2009 summer programs:
Action(s):
To approve the following 2009 summer programs: passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Summer classes for grades 6-12
Drivers Education
Summer Child Nutrition
Band Camp
Camp Invention
SMS School Zone
Kid's Hide Out
Awetism Camp
Summer Splash
Third Grade Reading Academy
Vote to approve/disapprove the following out-of-state activity trips:
Action(s):
To approve the following out-of-state activity trips: passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
JROTC to compete in a National JROTC Championship in Fort Benning, GA on March 25-29, 2009.
JROTC to compete in Caprock High School Annual Drill Competition in Amarillo, TX on April 2-5, 2009.
High School and Junior High Spanish Classes to compete in the MSSU Modern Foreign Language Field Day in Joplin, MO on April 21, 2009.
The Drama Club to attend the International Thespian Festival in Lincoln, Nebraska on June 22-28, 2009.
Vote to approve/disapprove the following fundraisers:
Action(s):
To approve the following fundraisers: passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
High School Senior fundraiser to sell senior activities DVD’s to purchase a Sapulpa High banner.
Middle School NJHS fundraiser to sell Chieftain flip flops for community service gift baskets.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Action(s):
To approve surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price passed with a motion by Jeff Gilbert and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 9:24 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 10:28 pm passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 9:24 pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) the purchase of real property as authorized by 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act. The Board returned to open session at 10:28 pm. This constitutes the minutes of the executive session.
Vote to approve/disapprove authorizing the Superintendent to sign a contract to purchase 1243 East Dewey, Sapulpa, OK for the price of $70,000.00 plus closing costs.
Action(s):
To approve authorizing the Superintendent to sign a contract to purchase 1243 East Dewey, Sapulpa, OK for the price of $70,000.00 plus closing costs passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract and lease agreements, consistent with the Memorandum of Understanding between the City of Sapulpa and Sapulpa Public Schools.
Action(s):
To approve a contract and lease agreements, consistent with the Memorandum of Understanding between the City of Sapulpa and Sapulpa Public Schools passed with a motion by Jeff Gilbert and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Personnel
Vote to Employ:
Freedom H.Q. Special Education Assistant (4-2-09)
Service Center Bus Driver (3-12-09)
Liberty Latchkey Assistant (3-1-09)
High School Assistant Boys Baseball Coach (3-12-09)
Vote to approve/disapprove a leave of absence for Kara Yocham, Washington 2nd Grade Teacher for the 2009-10 school year.
Action(s):
To approve a leave of absence for Kara Yocham, Washington 2nd Grade Teacher for the 2009-10 school year passed with a motion by Curtice Hillis and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Superintendent’s recommendation to employ a Bond Project Manager, effective 7-1-09.
Action(s):
To approve/disapprove the Superintendent’s recommendation to employ a Bond Project Manager, effective 7-1-09 passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2009-10 school year as per Attachment.
Action(s):
To authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2009-10 school year as per Attachment passed with a motion by Jeff Gilbert and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Shirley Woods and a second by Jeff Gilbert.
No Action(s) have been added to this Agenda Item.
Adjournment.
Action(s):
To Adjourn at 10:31 pm passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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