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October 6, 2008 at 6:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33 Creek County Regular

Minutes
I. Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve the consent agenda, Items A-I passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 9-2-08 regular board meeting.
Vote to approve/disapprove the minutes of the 9-11-2008 special board meeting.
Vote to approve/disapprove 2008-09 general fund purchase order encumbrances numbers 662 through 824.
Vote to approve/disapprove 2008-09 building fund purchase order encumbrances numbers 63 through 71.
Vote to approve/disapprove 2008-09 bond (fund 34) fund purchase order encumbrances numbers 3 through 4.
Vote to approve/disapprove 2008-09 bond (fund 37) fund purchase order encumbrance number 44.
Vote to approve/disapprove 2008-09 child nutrition fund purchase order encumbrances numbers 98 through 109.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Hearing from the Public
The Sapulpa Swat Team will address the Board concerning a 24/7 Policy.
Discussion:  The Sapulpa SWAT Team, Student Working Against Tobacco, ask the Board to consider a 24/7 non smoking policy for the district. The 24/7 non smoking policy would make Sapulpa campuses tobacco free 24 hours a day 7 days a week. The district’s current Policy 922 Smoking on School Premises by Staff Members/Patrons states: the use of tobacco products is prohibited in all District facilities, District vehicles and/or on District property. An exception to this prohibition is outside athletic events attended by patrons and/or District employees who are not on duty. If the Board approves the policy the district would receive free 24/7 non smoking signs and free curriculum for elementary students. Mr. Johnson expressed that if the Board approved the policy he would like to see student involvement with informing patrons and students of the new policy.
Information & Discussion Items
Proposed Juvenile Detention Center - Assistant D.A. Laura Ferris
Discussion:  District Attorney, Max Cook, presented the Board with information concerning a proposed Juvenile Detention Center. The Juvenile Detention Center would be a place to help counsel and give juveniles positive intervention for creek and surrounding counties troubled youth. This would not increase taxes only use an existing one-third cent sales tax. The existing one-third cent sales tax expires in 2016 but the proposal would ask the voters to continue the one-third sales tax to help maintain the facility. Half of the money would help build and make improvements to the facility and the other half would help pay the daily expenses of running the facility. The proposition will be on November’s ballot.
Elementary Science Curriculum Alignment
Discussion:  Denise Jordan, Sandy Sams, Pam Cacy and Jennifer Lake presented the Board with the district’s Elementary Science Alignments. Kindergarten through 2nd grade at Jefferson Heights and Freedom Elementary follow the FOSS Science Alignment. Jefferson Heights, Liberty, Washington and Woodlawn follow the Scott Foresman Science Curriculum. Both curriculum alignments provide kits for the teachers and have a lot of fun hands on activities for students.
Academic Performance Index
Discussion:  Dr. Rosenberger presented the Board with the district’s API, Academic Performance Index, scores. Student test scores, attendance rate and dropout rate our factors that make up a schools API score. Dr. Rosenberger commented that some scores have shown a lot of areas with good progress and some areas that need improvement.
Strategic Plan/Bond Committee Timelines
Discussion:  The Board was provided information from Mr. Tom Frazier concerning the millage rates for the upcoming bond. The first bond committee meeting will be held November 10th at 7:00 pm and the bond election will be held in April.
Sapulpa Arts
Discussion:  The committee of Sapulpa Arts and staff for Arts Explore thanked the district for allowing them to use school facilities during the summer. This is an excellent program and the school is happy to accommodate.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the employment of Stephen H. McDonald & Associates, Inc. as a Financial Consultant to Sapulpa School District.
Action(s):
To approve the employment of Stephen H. McDonald & Associates, Inc. as a Financial Consultant to Sapulpa School District passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a Section 403(b) Plan Administrative Services Agreement with AFPlanServ.
Action(s):
Vote to approve a Section 403(b) Plan Administrative Services Agreement with AFPlanServ passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove accepting a donation of a projector for a 4th grade classroom at Freedom from Mr. and Mrs. Yeager, Mr. and Mrs. Wilson and Megan Hoey.
Action(s):
To approve accepting a donation of a projector for a 4th grade classroom at Freedom from Mr. and Mrs. Yeager, Mr. and Mrs. Wilson and Megan Hoey passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following out-of-state activity trips:
Action(s):
To approve the following out-of-state activity trips: 1. FFA to exhibit livestock projects at the American Royal Livestock Show on October 29 – November 1, 2008 in Kansas City, MO. 2. Sapulpa Varsity Baseball team to attend a tournament on March 17-21, 2009 in Dallas, TX. 3. French Exchange students to visit French Museums and sites in Paris, France in the spring of 2009 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
FFA to exhibit livestock projects at the American Royal Livestock Show on October 29 – November 1, 2008 in Kansas City, MO.
Sapulpa Varsity Baseball team to attend a tournament on March 17-21, 2009 in Dallas, TX.
French Exchange students to visit French Museums and sites in Paris, France in the spring of 2009.
Vote to approve/disapprove the 2008-09 fundraisers per Attachment.
Action(s):
To approve the 2008-09 fundraisers per Attachment. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Shelly Bart to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK.
Action(s):
To approve authorizing Shelly Bart to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Action(s):
To approve surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307 (B)(3) of the Oklahoma Meeting Act with no resulting vote taken on item (2).
Discussion:  The Board of Education went into executive session at ______ p.m. to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307 (B)(3) of the Oklahoma Meeting Act with no resulting vote taken on item (2). The Board returned to open session at _____ p.m. This constitutes the minutes of the executive session.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:29 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
Convene in executive session at 9:12 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Statement of executive session minutes.
Personnel
Vote to Employ:
Action(s):
Vote to employ as listed passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Washington Kindergarten Teacher (9-26-08)
District Grounds (9-30-08)
Service Center Bus Driver (9-8-08)
High School On The Job Training (8-20-08)
District Latchkey Assistant (9-11-08)
Freedom H.Q. Teacher Assistant
Liberty ELL Tutor (9-18-08)
Freedom H.Q. Special Education Assistant (9-16-08)
High School/Junior High French Teacher (9-22-08)
Freedom H.Q. Special Education Assistant (9-2-08)
District Parent Educator (9-15-08)
High School Custodian (9-2-08)
District Substitute Latchkey Assistant (8-15-08)
Assistant Softball Coach (9-26-08)
District Latchkey Assistant (9-11-08)
High School H.Q. Special Education Assistant (9-24-08)
Jefferson Heights H.Q. Special Education Assistant (9-8-08)
Washington Latchkey Assistant (8-18-08)
Middle School H.Q. Special Education Assistant (9-15-08)
Freedom Half-Time H.Q. Teacher Assistant (9-2-08)
Washington Teacher Assistant (9-16-08 revised title change)
Student Drug Testing Assistant (9-15-08)
Liberty Latchkey Assistant (9-11-08)
Activity Drug Testing Coordinator (9-15-08)
Middle School H.Q. Special Education Assistant (9-11-08)
Vote to approve/disapprove a leave of absence for Larry Long, Service Center Custodian for the 2008-09 school year.
Action(s):
To approve a leave of absence for Larry Long, Service Center Custodian for the 2008-09 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a leave of absence for Loretta Ritchie, Woodlawn Child Nutrition for the 2008-09 school year.
Action(s):
To approve a leave of absence for Loretta Ritchie, Woodlawn Child Nutrition for the 2008-09 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the transfer of Rosa Verdugo from Freedom H.Q. Special Education Assistant to Freedom H.Q. Paraprofessional, effective 8-19-08.
Action(s):
To approve the transfer of Rosa Verdugo from Freedom H.Q. Special Education Assistant to Freedom H.Q. Paraprofessional, effective 8-19-08 passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the discharge of Krystie Mitchell, High School Custodian, effective 8-22-08.
Action(s):
To approve the discharge of Krystie Mitchell, High School Custodian, effective 8-22-08 passed with a motion by Curtice Hillis and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Discussion:  Carl Akin, High School On The Job Training (5-29-08) Tiffany Bolding, High School On The Job Training (5-29-08) Kara Gotcher, Liberty Latchkey Assistant (9-5-08) Deborah Hancock, Liberty Paraprofessional (9-17-08) Terri Irving, High School Paraprofessional (9-2-08) Annette Lane, High School/Junior High French Teacher (9-12-08) Michelle Laughter, Washington Cook (9-4-08) Anthony Parsons, Service Center Bus Driver (5-30-08)
Adjournment
Action(s):
To Adjourn at 9:15 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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