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May 5, 2008 at 7:30 PM - Sapulpa Public Schools Board of Education, Independent School District Number 33 Creek County Regula

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve the consent agenda as listed, Items A-L passed with a motion by Larry Thayer and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 4-7-08 regular board meeting.
Vote to approve/disapprove the minutes of the 4-7-08 special board meeting.
Vote to approve/disapprove the minutes of the 4-24-08 special board meeting.
Vote to approve/disapprove the minutes of the 4-24-08 special board meeting.
Vote to approve/disapprove 2007-08 general fund purchase order encumbrances numbers 1270 through 1323.
Vote to approve/disapprove 2007-08 building fund purchase order encumbrances numbers 77 through 88.
Vote to approve/disapprove 2007-08 bond (fund 34) fund purchase order encumbrances numbers 26 through 28.
Vote to approve/disapprove 2007-08 bond (fund 35) fund purchase order encumbrance number 1.
Vote to approve/disapprove 2007-08 child nutrition fund purchase order encumbrances numbers 131 through 132.
Vote to approve/disapprove the monthly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Vote to approve/disapprove Curtice Hillis completing the New School Board Member Workshop on February 29 - March 1, 2008.
Hearing from the Public
Information & Discussion Items
Academic Team
Discussion:  Mr. Ray Markley, Academic Team Leader, and three students from the academic team showed off their awards and trophies that were won throughout the year. They won first place at the Academic Bowl. The team also placed second at three other competitions held at Oklahoma University, Tulsa University and Oklahoma State University. Mr. Markley and his team are planning to attend a National Academic Tournament in Dallas, Texas on May 23rd. The Board and Administrators congratulated and praised the students for all of their achievements this year.
Revisions to Policy 544.1.3 STUDENT ACTIVITY DRUG TESTING
Discussion:  Dr. Crowder, Administrators, Secondary Principals, Counselors and Teachers met and decided to make some revisions to Policy 544.1.3, Student Activity Drug Testing. The proposed revisions do not change the intent of the policy but help clarify procedures. This coming school year, all students involved with extra-curricular activities will be tested before their activity begins. Radom screening will still continue throughout the year. The Board commended the Administrators for making an impact and staying on top of this issue.
Band Report
Discussion:  Dr. Crowder presented the Board with results from a band study that was conducted with Sapulpa band students. Administrators interviewed students asking a variety of questions concerning band. Some of the answers given from students concerning why they did not return to band were conflict in scheduling, changing interests, not enough time, band was becoming too intense and some felt pressure from the directors. Dr. Crowder feels that there are several factors contributing to the loss of numbers in the band program and the district will be making changes that will help benefit this program.
OSSBA - Superintendent Search Process
Discussion:  OSSBA provide services to help Boards find potential candidates for the Superintendent position. Mrs. June Ehinger from OSSBA provided the Board with an informational packet that included a step by step plan that OSSBA would implement if hired by the Board.
Employee End-of-Year Assembly
Discussion:  Mr. Tom Trigalet provided the Board with a draft schedule for the End-of-Year Assembly held for all employees. Each board member has a responsibility in the assembly. The assembly will be held on May 30th in the High School Auditorium at 8:00 a.m.
Action Items
New Business - items not known or foreseen when agenda was posted.
Vote to approve/disapprove the 2008 Summer Projects List.
Vote to approve/disapprove the 2008-09 Application for Temporary Appropriations.
Action(s):
To approve the 2008-09 Application for Temporary Appropriations passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2008-09 Municipal Accounting Systems, Inc. contract for accounting software.
Action(s):
To approve a 2008-09 Municipal Accounting Systems, Inc. contract for accounting software passed with a motion by Larry Thayer and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2008-09 contract with Oklahoma Department of Rehabilitation Services for conducting a Transition School-to-Work program for students with disabilities.
Action(s):
To approve a 2008-09 contract with Oklahoma Department of Rehabilitation Services for conducting a Transition School-to-Work program for students with disabilities passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a 2008-09 contract with Muscogee (Creek) Nation Head Start for referral and special education services.
Action(s):
To approve a 2008-2009 contract with Muscogee (Creek) Nation Head Start for referral and special education services passed with a motion by Wally Johnson and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2008 athletic summer camps as per Attachments.
Action(s):
To approve the 2008 athletic summer camps as per Attachments 1. Basketball Camps 2. Tennis Camps 3. Baseball Camps 4. Football Camps 5. Soccer Camps 6. Volleyball Camps passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Basketball Camps
Tennis Camps
Baseball Camps
Football Camps
Soccer Camps
Volleyball Camps
Vote to approve/disapprove a Color Guard fundraiser to sell tee shirts and spring family show tickets for equipment, travel cost, costumes and entry fees.
Action(s):
To approve a Color Guard fundraiser to sell tee shirts and spring family show tickets for equipment, travel cost, costumes and entry fees passed with a motion by Larry Thayer and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following out-of-state activity trips:
Action(s):
To approve the following out-of-state activity trips: 1. The Drama Club to attend the International Thespian Society Festival in Lincoln, NE on June 23-29, 2008 2. The Academic Team to compete in a National Academic Tournament in Dallas, TX on May 23-26, 2008 passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
The Drama Club to attend the International Thespian Society Festival in Lincoln, NE on June 23-29, 2008.
The Academic Team to compete in a National Academic Tournament in Dallas, TX on May 23-26, 2008.
Proposed executive session to discuss (1) Personnel listed below; and (2) employment of candidate for Superintendent of Sapulpa Public Schools as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:31 p.m. passed with a motion by Bryan Sherwood and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:45 p.m. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss (1) Personnel listed below; and (2) employment of candidate for Superintendent of Sapulpa Public Schools as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Vote to approve/disapprove a contract with OSSBA to assist with a Superintendent Search.
Action(s):
To approve/disapprove a contract with OSSBA to assist with a Superintendent Search passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to appoint/not appoint an Interim Superintendent.
Action(s):
To appoint/not appoint an Interim Superintendent. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Personnel
Vote to Employ:
Action(s):
To Employ as listed passed with a motion by Bryan Sherwood and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Bryce Berger, Service Center Bus Driver (4-4-08)
Trandy Birch, High School Head Football Coach and Assistant Athletic Director (2-7-08)
Bret Contreras, Woodlawn Cook (4-14-08)
Jocelyn Zlata, High School Cook (4-14-08)
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the discharge of Jamie Slaton, Freedom Latchkey Assistant, effective 3-24-08.
Action(s):
To approve/disapprove the discharge of Jamie Slaton, Freedom Latchkey Assistant, effective 3-24-08 passed with a motion by Bryan Sherwood and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a leave of absence for Barbara Hillsberry, Bus Assistant, for the remainder of 2007-08 and the entire 2008-09 school year.
Action(s):
To approve a leave of absence for Barbara Hillsberry, Bus Assistant, for the remainder of 2007-08 and the entire 2008-09 school year. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Superintendent’s recommendation to employ a Director of Support Services, effective 7-1-08.
Action(s):
To approve the Superintendent’s recommendation to employ a Director of Support Services, effective 7-1-08,Danny Housley passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to employ personnel for the 2008-09 school year as per qualifying salary on the support salary schedule:
Action(s):
To employ personnel for the 2008-09 school year as per qualifying salary on the support salary schedule: a. Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent=s Secretary b. Tanya Wilson - Payroll Clerk c. Debora Jones – Assistant Treasurer d. Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian e. Deana Taylor - Activity Account Custodian f. Kathy Wilson - Deputy Minutes Clerk, Executive Director of Personnel Secretary passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Kathleen Conner - Board Clerk, Minutes Clerk, Superintendent's Secretary
Tanya Wilson - Payroll Clerk
Debora Jones – Assistant Treasurer
Deborah Cawvey - Encumbrance Clerk, Asst Activity Account Custodian
Deana Taylor - Activity Account Custodian
Kathy Wilson - Deputy Minutes Clerk, Executive Director of Personnel Secretary
Vote to renew the contract of the School Board Treasurer, Doug Jones, for 2008-09.
Action(s):
To renew the contract of the School Board Treasurer, Doug Jones, for 2008-08 passed with a motion by Bryan Sherwood and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove Athletic Department Coaches for 2008-09 as per Attachment.
Action(s):
To approve Athletic Department Coaches for 2008-09 as per Attachment. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To Adjourn at 9:53 p.m. passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
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