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April 7, 2008 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve the consent agenda, Items A-I passed with a motion by Wally Johnson and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 3-3-08 regular board meeting.
Vote to approve/disapprove the minutes of the 3-11-08 special board meeting.
Vote to approve/disapprove 2007-08 general fund purchase order encumbrances numbers 1200 through 1269.
Vote to approve/disapprove 2007-08 building fund purchase order encumbrances numbers 69 through 76.
Vote to approve/disapprove 2007-08 bond (fund 33) fund purchase order encumbrance number 68.
Vote to approve/disapprove 2007-08 bond (fund 34) fund purchase order encumbrances numbers 22 through 25.
Vote to approve/disapprove 2007-08 child nutrition fund purchase order encumbrances numbers 129 through 130.
Vote to approve/disapprove the monthly and quarterly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Hearing from the Public
Information & Discussion Items
District Teacher of the Year
Discussion:  Dr. Webb introduced the District Teacher of the Year, Tracy Watson. Mr. Watson has taught for Sapulpa Schools for eighteen years and is currently the High School Music Teacher. He was the first to implement a Jazz Choir in 2001. Mr. Watson was proud to announce that he has three jazz choir members that have been selected to participate in the Jazz All-State Choir. Hundreds of student’s state wide try-out and only twenty four students are chosen to perform. Dr. Webb called Mr. Watson a “great asset to the Sapulpa music department”. Dr. Crowder made the remark that Sapulpa is very proud of him and with the great leadership he has brought to the music department shows throughout the district and community.
Grounds and Maintenance Update
Discussion:  Dan Thornton updated the Board on grounds and maintenance throughout the district. OG&E is currently in the process of putting lights at the Middle School, the back parking lot at the High School, Liberty Elementary and the tennis courts. This should help with the lighting issues around the district. Mr. Thornton is currently working on a summer project list and will present it to the Board at the May board meeting. Mr. Thornton presented the Board with a report concerning costs that the district is facing over fuel. According to the report the district will spend $40,535 over last year at this time.
Parent Notification of Incidents
Discussion:  Dr. Crowder reported that a few weeks ago an incident happened while two students were walking home from school. The students reported the incident to their parents. One of the parents called the school to see if there was a school policy concerning how parents are notified of incidents that are reported outside of school. Dr. Crowder called and e-mailed surrounding Superintendents and asked what policies or procedures they use. None of the schools that reported back have a policy but they have various guidelines they use. Dr. Crowder will be informing the principals tomorrow that if any incidents are reported they will need to call Dr. Crowder or an Administrator of the incident and the central office will make the judgment call after researching the incident.
2008 NISBA Summer Conference - July 20-23, 2008
Discussion:  Ray Rodgers, Indian Education Director, asked Dr. Crowder to inform the Board of an upcoming NISBA Summer Conference held in Tulsa on July 20-23, 2008. Board members are welcome to attend this conference.
Creek County Interagency Council - Tobacco Control 24-7 Policy
Discussion:  Dr. Crowder presented the Board with a letter and signatures concerning adopting a 24/7 smoke free campus policy. The Board discussed their concerns and Dr. Crowder reported that he would contact the Creek County Interagency with the concerns and will report back to the Board.
A letter recognizing the value of the district's SAFE and SPOP programs
Discussion:  Dr. Crowder presented a letter recognizing the district’s SAFE and SPOP programs. Shelly Wood, Washington Pre-K Teacher, wrote a thank you letter for recognizing the importance of early intervention and education for young families and young children.
Action Items
Vote to approve/disapprove the following Policy changes:
Action(s):
To approve the following Policy changes: 1. Revised Policy 403.5 REDUCTION IN FORCE 2. Revised Policy 489. COMPLAINT PROCEDURES UNDER PART B OF THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT 3. Revised Policy 541.1 DISCIPLINARY REMOVAL OF CHILDREN WITH DISABILITIES 4. Revised Policy 544.2 MEDICATIONS 5. New Policy 566.1 STUDENT DIABETES CARE AND MANAGEMENT passed with a motion by Larry Thayer and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Revised Policy 403.5 REDUCTION IN FORCE
Revised Policy 489. COMPLAINT PROCEDURES UNDER PART B OF THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT
Revised Policy 541.1 DISCIPLINARY REMOVAL OF CHILDREN WITH DISABILITIES
Revised Policy 544.2 MEDICATIONS
New Policy 566.1 STUDENT DIABETES CARE AND MANAGEMENT
Vote to approve/disapprove adding 3 new courses to the Curriculum Guide for the 2008-09 school year:
Action(s):
To approve adding 3 new courses to the Curriculum Guide for the 2008-09 school year: 1. Hupe Squad 2. Power Lifting 3. Robotics passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Hype Squad
Power Lifting
Robotics
Vote to approve/disapprove the following price increases for 2008-09:
Action(s):
To approve the following price increases for 2008-09: 1. Child Nutrition 2. Driver's Education passed with a motion by Larry Thayer and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Child Nutrition
Driver's Education
Vote to approve/disapprove the following 2008 summer programs:
Action(s):
To approve the following 2008 summer programs: passed with a motion by Wally Johnson and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Summer classes for grades 8-12
Drivers Education
Summer Child Nutrition
Band Camp
Summer Reading Program for Indian Education
Camp Invention
Vote to approve/disapprove the following out-of-state activity trips:
Action(s):
To approve the following out-of-state activity trips: 1. The Volleyball Team to attend a camp in Lincoln, Nebraska on July 22-26, 2008 2. The Girl's Basketball Team to attend a tournament in Fort Smith, Arkansas on December 11-13, 2008 passed with a motion by Bryan Sherwood and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
The Volleyball Team to attend a camp in Lincoln, Nebraska on July 22-26, 2008.
The Girl's Basketball Team to attend a tournament in Fort Smith, Arkansas on December 11-13, 2008.
Vote to approve/disapprove the following fundraisers:
Action(s):
To approve the following fundraisers: 1. Junior and Senior class to participate in a powder puff football game for P.E. equipment 2. The Sapulpa School Nutrition Association to sell cookies, breads and pans for travel expenses to their National Conference 3. Woodlawn students to sell candles for a Smartboard passed with a motion by Bryan Sherwood and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Junior and Senior class to participate in a powder puff football game for P.E. equipment.
The Sapulpa School Nutrition Association to sell cookies, breads and pans for travel expenses to their National Conference.
Woodlawn students to sell candles for a Smartboard.
Vote to approve/disapprove surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price.
Action(s):
To approve surplus school property as per Attachment and authorize the administration to dispose of it at a fair and reasonable price. passed with a motion by Wally Johnson and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 8:36 p.m. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 9:03 p.m. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at ____ pm to discuss Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To employ as listed passed with a motion by Wally Johnson and a second by Larry Thayer.
No Action(s) have been added to this Agenda Item.
Stacy Clark, Liberty Teacher Assistant (3-10-08)
Rhonda Lee, Junior High Custodian (3-17-08)
Ashley Neighbors, Junior High Assistant Tennis Coach (4-1-08)
Kimberly Pinson, Washington Custodian (3-25-08)
Vote to approve/disapprove the following transfers:
Action(s):
To approve the following transfers: Carol VanAnglen from Woodlawn H.Q. Teacher Assistant to Woodlawn H.Q. Paraprofessional, effective 3-14-08. Stephanie Wilkerson from Woodlawn H.Q. Special Education Assistant to Woodlawn Indian Education Tutor, effective 3-31-08 passed with a motion by Larry Thayer and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Carol VanAnglen from Woodlawn H.Q. Teacher Assistant to Woodlawn H.Q. Paraprofessional, effective 3-14-08.
Stephanie Wilkerson from Woodlawn H.Q. Special Education Assistant to Woodlawn Indian Education Tutor, effective 3-31-08.
Vote to approve/disapprove a leave of absence for Michelle Gamino, Jefferson Heights 2nd Grade Teacher for the 2008-09 school year.
Action(s):
To approve a leave of absence for Michelle Gamino, Jefferson Heights 2nd Grade Teacher for the 2008-09 school year passed with a motion by Bryan Sherwood and a second by Curtice Hillis.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a leave of absence for Marika Haefner, Middle School PRIME Teacher for the 2008-09 school year.
Action(s):
To approve a leave of absence for Marika Haefner, Middle School PRIME Teacher for the 2008-09 school year. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations as listed passed with a motion by Larry Thayer and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Discussion:  Samantha Arndt, Woodlawn 3rd Grade Teacher (5-30-08) Katia Bennett, Woodlawn Paraprofessional (3-14-08) Larry Crocker, Service Center Bus Driver (4-2-08) Karen Martin, Jefferson Heights 2nd Grade Teacher (5-30-08) Marion Peacock, Jefferson Heights 3rd Grade Teacher 5-30-08)
Vote to renew the 2008-09 certified teaching contract for Starla Bilyeu.
Action(s):
To renew the 2008-09 certified teaching contract for Starla Bilyeu passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2008-09 school year as per Attachment.
Action(s):
To authorize the Superintendent to notify support employees of the Board's intention to rehire the employees for the 2008-09 school year as per Attachment. passed with a motion by Bryan Sherwood and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Adjournment.
Action(s):
To adjourn at 9:06 p.m. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
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