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February 4, 2008 at 7:30 PM - Sapulpa Public Schools Board of Education

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Consent Agenda
Action(s):
To approve the consent agenda, Items A-G passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the minutes of the 1-7-08 regular board meeting.
Vote to approve/disapprove 2007-08 general fund purchase order encumbrances numbers 1004 through 1106.
Vote to approve/disapprove 2007-08 building fund purchase order encumbrances numbers 64 through 67.
Vote to approve/disapprove 2007-08 child nutrition fund purchase order encumbrances numbers 124 through 125.
Vote to approve/disapprove 2007-08 bond (fund 34) fund purchase order encumbrances numbers 15 through 18.
Vote to approve/disapprove the monthly and quarterly financial reports of the school Activity Funds account.
Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.
Hearing from the Public
Information & Discussion Items
Great Expectations - Freedom
Discussion:  Dr. Crowder presented the Board with a letter recognizing Freedom Elementary has a Great Expectation Model School for 2007-08. This is the second year that Freedom has been recognized. To become a Great Expectation Model School the Teachers implement the tenets and classroom practices to meet the criteria. The district has two other sites that have teachers signed up to attend the Great Expectation summer training.
Recycling Award - Sapulpa Junior High
Discussion:  Dr. Crowder informed the Board of a grant awarded to Kathryn Elkins, Junior High Teacher, for her and Junior High and High School students work in recycling. Mrs. Elkins was presented with a certificate and a thousand dollars for the district to continue the recycling process. Dr. Webb and Mrs. Elkins have been working together to expand recycling district wide. This is just one example of the good things happening around the district.
Policies
Discussion:  Dr. Crowder informed the Board that Nancy Sitler, Child Nutrition Director, presented some changes to the Procurement Procedures for Child Nutrition. This policy had not been updated in a number of years. The SDE-CNP model has changed significantly along with USDA requiring written protest procedures be added to our procurement plan. The new Policy 312 Procurement Plan would replace both Policy 933 and the procedure page of Policy 311. This is the first reading for the Board and will be brought back next month for approval.
Revise Policy 311. PURCHASING PROCEDURES
Delete Policy 933. AWARDING CHILD NUTRITION VENDOR CONTRACTS
New Policy 312. PROCUREMENT PLAN - CHILD NUTRITION DEPARTMENT
Report - Band
Discussion:  Dr. Crowder presented the Board with an outline of steps to assess the band program. Parent Groups expressed they wanted the Administration to investigate some areas of concern in the band program. Dr. Crowder, Tom Trigalet and Dr. Glisson have come up with this list to help better assess the program and ideas on what they can do to help increase enrollment. Enrollment has hardly changed for the third trimester. Some of the items on the list have been assessed and they will continue to work through the items and report back to the Board at the April or May’s board meeting.
OSSBA School Law Institute Workshop - February 20, 2008
Discussion:  Dr. Crowder informed the Board of two upcoming OSSBA meetings, Spring School Law on February 20th and Employment Law 2008 on March 5th. Both meetings will be held in Oklahoma City and will contain helpful information for Board members.
Employment Law 2008 Workshop - March 5, 2008
OSSBA Whole Board Development Program
Discussion:  Dr. Crowder informed the Board of an OSSBA Whole Board Development Program. There are grants available for Boards to participate for a free three hour session. The Board expressed interest in having the meeting. Dr. Crowder informed the Board that he would start the enrollment process and set dates for the OSSBA Whole Board session.
Action Items
New Business - items not known or foreseen when agenda was posted.
Action(s):
To approve authorizing Tammy Makinson to receive sick leave donations from other employees as authorized by Board Policy 461.18 SICK passed with a motion by Bryan Sherwood and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a resolution recognizing Sam Allen for his exemplary service to the Sapulpa Schools.
Action(s):
To approve a resolution recognizing Sam Allen for his exemplary service to the Sapulpa Schools passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the pass-through payments from the State Department of Education for National Board Certified stipends in the amount of $187,500.00, as per Attachment.
Action(s):
To approve the pass-through payments from the State Department of Education for National Board Certified stipends in the amount of $187,500.00, as per Attachment passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a contract with Cox Communications for Fiber Wide Area Network for 2008-09.
Action(s):
To approve a contract with Cox Communications for Fiber Wide Area Network for 2008-09 passed with a motion by Bryan Sherwood and a second by Sam Allen.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove surplus school property as per attachment and authorize the administration to dispose of it at a fair and reasonable price.
Action(s):
To approve surplus school property as per attachment and authorize the administration to dispose of it at a fair and reasonable price passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the following out-of-state activity trips:
Action(s):
To approve the following out-of-state activity trips: passed with a motion by Shirley Woods and a second by Wally Johnson.
No Action(s) have been added to this Agenda Item.
Sapulpa Indian Education students to attend a meeting in Portland, Oregon on February 4–8, 2008.
JROTC to compete in Joplin High School JROTC Drill Competition in Joplin, Missouri on February 16, 2008.
JROTC to compete in the Shoot in Western Regional in Colorado Springs, Colorado on February 20-23, 2008.
High School Winter Guard to compete in the Winter Guard International in Kansas City, Missouri on February 29 - March 2, 2008.
Proposed executive session to discuss Personnel as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in executive session.
Action(s):
To convene in executive session at 7:57 p.m. passed with a motion by Wally Johnson and a second by Sam Allen.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge the Board has returned to open session.
Action(s):
To acknowledge the Board has returned to open session at 8:50 p.m. passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Statement of executive session minutes.
Discussion:  The Board of Education went into executive session at 7:57 pm to discuss Personnel as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the executive session the Board discussed these items and no other items. The Board returned to open session at 8:50 pm. This constitutes the minutes of the executive session.
Personnel
Vote to Employ:
Action(s):
To employ as listed passed with a motion by Shirley Woods and a second by Sam Allen.
No Action(s) have been added to this Agenda Item.
Pete Carter, Junior High Assistant Wrestling Lay Coach (1-3-08)
Paul Haney, High School Vocational Business Teacher (1-2-08)
Bernie Henze, High School Advanced Robotics Instructor (1-10-08)
Krystie Mitchell, High School Custodian (1-9-08)
Anthony Parsons, Service Center Bus Driver (1-7-08)
Angela Ragland, Liberty Technology Representative (1-3-08)
Leanne Roberts, Junior High English Teacher (1-3-08)
Heather Whisenhunt, High School Custodian (1-9-08)
Vote to approve/disapprove the transfer of Andy Tuttle from High School Assistant Boys Basketball Coach to Interim High School Head Boys Basketball Coach, effective 1-2-08.
Action(s):
To approve/disapprove the transfer of Andy Tuttle from High School Assistant Boys Basketball Coach to Interim High School Head Boys Basketball Coach, effective 1-2-08 passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the transfer of Jason Sport from Junior High Assistant Wrestling Coach to Interim High School Assistant Boys Basketball Coach, effective 1-2-08.
Action(s):
To approve/disapprove the transfer of Jason Sport from Junior High Assistant Wrestling Coach to Interim High School Assistant Boys Basketball Coach, effective 1-2-08. passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the transfer of Tom Ballenger from Athletic Director to Director of Auxiliary Academic Programs, effective 8-1-08.
Action(s):
To approve/disapprove the transfer of Tom Ballenger from Athletic Director to Director of Auxiliary Academic Programs, effective 8-1-08 passed with a motion by Wally Johnson and a second by Shirley Woods.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove a leave of absence for Rebecca Gilbert, Freedom Paraprofessional for the remainder of the 2007-08 school year.
Action(s):
To approve/disapprove a leave of absence for Rebecca Gilbert, Freedom Paraprofessional for the remainder of the 2007-08 school year passed with a motion by Sam Allen and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Superintendent’s recommendation to employ Onis Pankey as Athletic Director, effective 8-1-08.
Action(s):
To approve/disapprove the Superintendent’s recommendation to employ Onis Pankey as Athletic Director, effective 8-1-08 passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the Superintendent’s recommendation to employ a High School Head Football Coach, effective 8-1-08.
Action(s):
To approve/disapprove the Superintendent’s recommendation to employ Trandy Birch as High School Head Football Coach, effective 8-1-08 passed with a motion by Shirley Woods and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the dismissal of Leslie McLaughlin, High School Special Education Teacher, effective 1-31-08.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting including Leslie McLaughlin passed with a motion by Wally Johnson and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
Adjournment.
Action(s):
To Adjourn at 8:57 p.m. passed with a motion by Sam Allen and a second by Bryan Sherwood.
No Action(s) have been added to this Agenda Item.
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