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March 9, 2020 at 6:00 PM - RegularMeeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Larry Hoover called the meeting to order at 6 pm. Assistant Superintendent Johnny Bllby lead the Pledge of Allegiance. The Sapulpa Pings, again National Champs, were recognized for their hard work and dedication. The PIngs brought back three trophies to add to their collection. These young ladies put in hours of practice and also maintain A+ work in the classroom. 
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the Meeting Minutes for 2.10.20 Regular Meeting.
Approval of 2019-20 General Fund Purchase Order Encumbrance numbers 972 through 1033.
Approval of 2019-20 Building Fund Purchase Order Encumbrance numbers 137 through 145.
Approval of 2019-20 Child Nutrition Fund Purchase Order Encumbrance numbers 80 through 83.
Approval of 2019-20 Bond Fund 33 Purchase Order encumbrance numbers 71 through 73.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the 20-21 Yearbook Contracts for Sapulpa Public Schools:
Sapulpa High School--Herff Jones
Sapulpa Jr. High--Herff Jones
Sapulpa Middle School--Ruth Kelly Studio
Freedom Elementary--Herff Jones
Holmes Park Elementary--Jostens
Jefferson Heights Elementary-Ruth Kelly Studio
Liberty Elementary Stem Academy-Ruth Kelly Studio
Approval of OK Secondary Schools Activities Assoc Contract for Athletic Contests-Skiatook, Lady Chieftains.
Approval of Tournament of Champions Contract with Tulsa Public Schools.
Approval of Municipal Accounting System (MAS) Software Sevice Agreement for the 2020-21 school year. 
Approval of 2020 E-Rate Bid for Sapulpa Public Schools. 
Approval of Sparks Reed Architecture & interiors Agreement.
Approval of 2020 Flavours by Sodexo at ORU for Junior/Senior Prom.
Approval of Out of State Activity Trips.
Approval of Fundraisers.
Action(s):
To approve Consent Agenda items A-P passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  After taking a picture with the Sapulpa Pings, Superintendent Armstrong was proud to share that the Lady Chieftains will be starting their State Play-off games Thursday at 3:30 pm at the ORU Mabee Center. As this will wrap up Winter sports, Spring sports have started with just about everyone in play somewhere today. This past weekend, our District put on the play Freaky Friday. It was a great performance with great attendance. 

Upcoming events: 20+ students will take a STEM trip to San Diego, leaving on Wednesday. The District is watching events unfold around the country and taking precautions as needed. Prom is right around the corner and Graduation about 9 weeks away.  
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve/disapprove the updated 544.1.3 Student Activity Drug Testing Policy, as a third read.
Action(s):
To approve the updated 544.1.3 Student Activity Drug Testing Policy with the following modifications: 1) where it reads game, ADD /event 2) pg. 3 CHANGE mass screening to initial yearly screening 3) pg. 3 the sentence The head coach or sponsor shall be responsible..ADD "and to ensure that all students must demonstrate an understanding of the policy before engaging in an activity" 4) pg. 7 the sentence designee(s) shall then determine whether the original finding(s) were justified...ADD "modified can include participation in practice, team meetings, and/or team event" 5) pg. 8 the sentence This policy will go into effect..ADD "and all students will start with zero offenses" passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $9,910,000 General Obligation Building Bonds of the School District. 
Action(s):
To approve April 21, 2020, @ 12 pm, at the Washington Administration Center, for the sale of the $9,910,000 General Obligation Building Bonds of the School District passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Consider and approve an Agreement for Bond Counsel Services with Hilborne and Weidman.
Action(s):
To approve an Agreement for Bond Counsel Services with Hilborne and Weidman passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and to conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session
Action(s):
To convene in Executive Session @ 6:42 pm passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session
Discussion:  President Hoover acknowledged the Board's return to Open Session 7:07 pm.
Statement of Executive Session Minutes
Discussion:  The Board of Education went into Executive Session at 6:42 pm to dicuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:07 pm. Present in Executive Session were Steve McCormick, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Wayne Richards and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:09 pm passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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