November 9, 2023 at 6:30 PM - Regular Meeting
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1. ROUTINE ITEMS
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1.1. Call to Order
Discussion:
Called to order at 6:30p.m.
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1.2. Roll Call
Discussion:
All members present. Others present included Mike Franz- superintendent, Greg Grimmett- MS/HS principal, Susan Wray- ES principal, Dawn Yates- treasurer, and Beth Withrow- minutes' clerk.
Guests present included: Christa Coover, Carl Phillips, Eric Kemmermer, Dorothy Swanda, Brittney Gordon, Brett Rogers, Mike Rogers, Quincy Knapp, Reta Joy, Pete Edwards, and Calvin Henrie. |
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1.3. Establishment of a Quorum
Discussion:
Quorum established.
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1.4. Possible consideration and vote to approve Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2. PUBLIC COMMENT All meetings of the Board of Education shall be open to the public and any regular meeting shall include an opportunity for the public to address the Board. Public Comments are limited to three (3) minutes and must be related to an agenda item or topic. Any individual wishing to address the board of education must communicate to the superintendent by letter per policy BED-R and BED-E. Where several people wish to address the same subject, a spokesperson must be selected. The Board President may interrupt and terminate any comments that are not in accordance with any of these criteria or in keeping with Board Policy BED-R. Board members may not respond to speakers’ comments. See attachment.
Discussion:
Brittney Gordon spoke regarding future use of the district/football field.
Attachments:
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3. REPORTS FROM SCHOOL PERSONNEL AND OTHERS
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3.1. Superintendent's Report
Discussion:
Federal Claims update. State Reports from October 1 have been completed. Review of enrollment numbers. ESSA monitoring and ELL monitoring review are ongoing.
Ongoing professional development and meetings for multiple staff members across the district. Ms. Wray and Mr. Franz attended the Iowa tribe round table meeting with the tribe and other schools. New side walk out to the flag pole at the elementary - all by donation from Mitchell Danker, Michael Roark, and Tommy Yates. New program with 12 seniors provided by the Wellston Branch of First Bank & Trust Co. - Wellston Student Board of Directors Program. Basketball has started! Enrollment update. FFA events and accomplishments Art teacher Mr. Terrell won a scholarship and his art piece will be printed on every OSU diploma next year. |
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3.2. High School/Middle School Principal’s Report
Attachments:
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3.3. Elementary Principal’s Report
Discussion:
ES student count. Veterans Day assembly is tomorrow at 8:30. The backpack program has started back up and the first distribution will be November 17th. The new playground equipment has been installed and the kids are loving it! Fall festival numbers. Fall growth assessments have been completed.
Attachments:
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3.4. Booster Club Report
Discussion:
Greg Green and Garrett Jackson are meeting to confirm details and complete the electric setup.
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4. CONSENT AGENDA: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and vote of items 4.1. - 4.8.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Approve minutes of the October 10, 2023 regular board meeting.
Attachments:
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4.2. Approve minutes of the October 24, 2023 special board meeting.
Attachments:
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4.3. Accept Treasurer’s Report including: Financial statements, fund balances, expenditures, revenue, warrants, bank summary, bond reports, and investments for the month ending
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4.4. General Fund Payments
Discussion:
PO 25 increase of $64.98, PO 194-195, 197-227 $50,331.77
Attachments:
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4.5. Child Nutrition Payments are included with General Fund Payments
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4.6. Building Fund Payments
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4.7. Bond 31 Payments
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4.8. Approve Blanket Purchase Orders
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5. BUSINESS (ACTION) ITEMS
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5.1. Discussion on future plans for the district and presentations by possible future construction company.
Discussion:
Mr. Franz updated the board on the recent discussions of the bond committee.
LDKerns Contractors gave their presentation. RECO General Contractor gave their presentation. Joe D Hall Contractors gave their presentation. |
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5.2. Discussion and possible action on adding an activity fund sub account.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Discussion on extracurricular activities/sports and numbers.
Discussion:
Discussion on how the decision will be made on future activities regarding having or adding additional sports activities and what the process and requirements will be.
School board discusses that it is dependent on the sport, we also have to factor in how many sports can run at the same time - working with a limited number of students to complete each team, individual sports like golf and track are possibilities to offer if there is interest. |
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5.4. Discussion and possible action on a security camera contract for the 2023-24 school year.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. Discussion and possible action on approving the board meeting calendar for 2024.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. NEW BUSINESS
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7. PERSONNEL Discuss and vote to go into executive session to:
(a) Discuss employment and appointment of personnel pursuant to 25 O.S. §307 (B) (1). (b) Discuss approving of a volunteer lay boys basketball coach pursuant to 25 O.S. §307 (B) (1).
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Acknowledge the board's return to open session.
Discussion:
Mallory Ebers acknowledged the board's return to open session at 9:30 p.m.
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7.2. Executive Session Minutes Compliance Announcement.
Discussion:
Executive Session Minutes Compliance Statement provided by Mallory Ebers.
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7.3. Discussion and possible action on approving a volunteer lay boys basketball coach.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Information to and from the Board
Discussion:
The next regularly scheduled board meeting is December 7, 2023 at 6:30 p.m.
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9. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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