October 10, 2023 at 6:30 PM - Regular Meeting
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1. ROUTINE ITEMS
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1.1. Call to Order
Discussion:
Called to order at 6:30 p.m.
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1.2. Roll Call
Discussion:
All members present. Others present included Mike Franz- superintendent, Dawn Yates- treasurer, and Beth Withrow- minutes' clerk.
Guests present included: Michael Roark, Jesse Stewart, Eric Kerimener, Amanda Dewitt, Rebecca Bennett, Angela Payne, Tim Payne, Amanda Tillison, Thomas Tillison, Chance Swanda, Dorothy Swanda, Harlon Bennett, Tara Howell, Christa Coover, Tyler Barnes, Lacee Foster, and Cylas Foster. |
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1.3. Establishment of a Quorum
Discussion:
Quorum established
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1.4. Possible consideration and vote to approve Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2. PUBLIC COMMENT All meetings of the Board of Education shall be open to the public and any regular meeting shall include an opportunity for the public to address the Board. Public Comments are limited to three (3) minutes and must be related to an agenda item or topic. Any individual wishing to address the board of education must communicate to the superintendent by letter per policy BED-R and BED-E. Where several people wish to address the same subject, a spokesperson must be selected. The Board President may interrupt and terminate any comments that are not in accordance with any of these criteria or in keeping with Board Policy BED-R. Board members may not respond to speakers’ comments. See attachment.
Discussion:
Chance Swanda spoke in reference to the football field.
Thomas Tillison spoke in reference to the football field. |
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3. REPORTS FROM SCHOOL PERSONNEL AND OTHERS
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3.1. Superintendent's Report
Discussion:
State reporting is being completed at each site and district levels.
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3.2. High School/Middle School Principal’s Report
Discussion:
Pre-ACT was completed, juniors and seniors worked on iCap activities, basketball has started.
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3.3. Elementary Principal’s Report
Discussion:
Parent-Teacher Conferences are on-going this evening, Ms. Wray is at those.
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3.4. Booster Club Report
Discussion:
None.
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3.5. Athletic Report
Discussion:
Coach Hutchison has led the initiative to form a basketball conference in our area with schools of similar sizes. Details are still being worked on and in progress.
Basketball teams are playing before the Thunder game again at the Paycom Center this year in December. |
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4. CONSENT AGENDA: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and vote of items 4.1. - 4.9.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Approve minutes of the September 7, 2023 regular board meeting
Attachments:
()
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4.2. Accept Treasurer’s Report including: Financial statements, fund balances, expenditures, revenue, warrants, bank summary, bond reports, and investments for the month ending
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4.3. General Fund Payments
Attachments:
()
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4.4. Child Nutrition Payments are included with General Fund Payments
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4.5. Building Fund Payments
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4.6. Bond 31 Payments
Attachments:
()
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4.7. Sinking Fund Payment
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4.8. Approve Blanket Purchase Orders
Attachments:
()
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4.9. Discussion and possible action declaring district inventory as surplus
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5. BUSINESS (ACTION) ITEMS
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5.1. Discussion and possible action on future plans for the district.
Discussion:
Mr. Franz spoke : We have had 6 bond committee meetings discussing possible potential projects. Discussions of possible tax increases and project dollar possibilities.
Discussions led to looking at possible scenarios on what tax increases would look like. Some decisions have to be made about what dollar amount will be acceptable, specifically what tax increase that would be and what it looks like. Thomas Tillison spoke about the bond committee discussions. |
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5.2. Discussion and possible action on updating the district's lockdown procedures.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Discussion and possible action on a contract with Renaissance Architecture.
Discussion:
No action.
Attachments:
()
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5.4. Discussion and possible action on approving policies per OSSBA recommendation.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4.1. EMC - Graduation Policy Tribal Regalia (New)
Attachments:
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5.4.2. EFA - School Library Media Center (Update)
Attachments:
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5.4.3. EFA-P - Public Complaints About Library Curriculum (New)
Attachments:
()
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5.4.4. EFA - R1 School Library Media Center Selection of Materials Regulation (Update)
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5.4.5. EFA - E1 Request for Consideration of Library Materials (New)
Attachments:
()
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5.4.6. EFA - E2 Report of Reconsideration (New)
Attachments:
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5.4.7. EIED - Graduation Policy (Update)
Attachments:
()
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5.4.8. EHDD - Concurrent Enrollment (Update)
Attachments:
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5.4.9. EHDBBA -E Notification (New)
Attachments:
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5.4.10. FNF-R Student Checklist Regulation (Update)
Attachments:
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5.4.11. EHAH - Sex Education (New)
Attachments:
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5.5. Discussion and possible action on the drop out and annual college remediation report.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.6. Discussion and possible action on selection of ACT as a district not SAT.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.7. Discussion and possible action on approving activity account fundraiser requests for the 2023-2024 school year.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.8. Discussion and possible board action on the 2024 School Election Resolution.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.9. Discussion and possible action on approving district capacities.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.10. Discussion and possible action on contracts for the 2023-24 school year.
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5.10.1. Security cameras contract for all sites
Discussion:
No action.
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5.10.2. HVAC contract to replace/repair units at the Elementary School
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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6. NEW BUSINESS
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7. PERSONNEL Discuss and vote to go into executive session to:
(a) Discuss employment and appointment of personnel pursuant to 25 O.S. §307 (B) (1). (b) Discuss the purchase or appraisal of real property. 25 O.S. §307 (B) (3).
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Acknowledge the board's return to open session.
Discussion:
Mallory Ebers acknowledged the board's return to open session at 8:57 p.m.
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7.2. Executive Session Minutes Compliance Announcement.
Discussion:
Executive Session Minutes Compliance provided by Mallory Ebers.
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8. Information to and from the Board
Discussion:
The next regularly scheduled board meeting is being moved to November 9, 2023 at 6:30 p.m.
Board member points update. |
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9. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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