June 3, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Discussion:
The Pledge of Allegiance was led by Vice President Dirk O'Hara
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III. Awards Presentations
Agenda Item Type:
Information Item
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III.A. Mary Daley, 2nd grade teacher at Washington Elementary
Presented by Jamie Rentzel, Math Coordinator
Agenda Item Type:
Information Item
Discussion:
Named an Oklahoma State Finalist for the Presidential Award for Excellence in Mathematics and Science Teaching. The Presidential Award for Excellence in Mathematics and Science Teaching is the highest recognition that a kindergarten through 12th-grade mathematics or science teacher may receive for outstanding teaching in the United States.
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III.B. Pride Month Resolution
Presented by Alex Ruggiers, Board of Education Member
Agenda Item Type:
Information Item
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IV. Public Communications
Agenda Item Type:
Procedural Item
Discussion:
Meaghan Moulton spoke on the topic of the Norman Public Schools budget and future development.
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V. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2023-2024)
Agenda Item Type:
Consent Item
Discussion:
Purchase Orders #24008506 - #24008896
General Fund- $149,973.61 Building Fund- $46,500.00 Child Nutrition Fund- $439,958.87 Bond Funds- $832,017.64 Sinking Funds- $0 Trust Funds- $2,918,334.95 School Activity Fund- $200,335.19
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V.B. Minutes for the Special Meeting of the Board of Education May 13, 2024 and the Regular Meeting of the Board of Education May 20, 2024
Agenda Item Type:
Consent Item
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V.C. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
Attachments:
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V.D. Treasurer's Report for the period through May 28, 2024
Agenda Item Type:
Consent Item
Attachments:
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V.E. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment A.
Attachments:
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V.F. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment B.
Attachments:
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V.G. Purchase Requests
Agenda Item Type:
Consent Item
Discussion:
1. School buses for district wide use from Midwest Bus Sales Inc in the amount of $623,984.00.
2. Waterford Software Maintenance Subscription in the amount of $67,029.00 3. Illuminate Education Software Subscription in the amount of $61,500.00 4. Lexia Learning Systems Software Maintenance Subscription in the amount of $226,740.00 5. Marzano Evaluation Center Software Maintenance Subscription in the amount of $43,472.00 6. Softchoice Software Maintenance Subscription in the amount of $95,715.20 7. CDW Software Maintenance Subscription in the amount of $52,011.28 8. Verizon Software Maintenance Subscription in the amount of $88,000.00 9. Instructure Inc. Software Maintenance Subscription in the amount of $105,197.20 10. Carpet flooring for the All School Performing Arts Auditorium from Vector Concepts in the amount of $90,963.88 11. Security camera replacement for Alcott Middle School, Irving Middle School, Longfellow Middle School, Monroe Elementary, McKinley Elementary, Norman North, Norman High, and Whittier Middle School from Digi Security Systems LLC in the amount of $87,186.08
Attachments:
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V.H. Agreements, Contracts and Renewals for Fiscal Year 2024-2025
Agenda Item Type:
Consent Item
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V.H.1. SUPERINTENDENT’S OFFICE (Dr. Nick Migliorino)
Agenda Item Type:
Discussion:
a. Rieger, Sadler, Joyce Engagement and Representation Agreement
b. Rosenstein, Fist & Ringold Engagement Letter for Legal Services c. CCOSA's District Level Services (DLS) Program Agreement for 2024-2025 d. Triumph Team LLC Agreement for executive coaching and consulting services regarding the district's long-term Strategic Plan
Attachments:
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V.H.2. OPERATIONAL SERVICES (Justin Milner)
Agenda Item Type:
Discussion:
Operations
a. Sodexo Management, Inc. Custodial Services Agreement Amendment Facilities Management a. Medley Equipment Company Planned Maintenance Agreement b. VelocityEHS MSDSonline Subscription Agreement for environmental, health and safety hazard risk assessment services Warehouse FP Mailing Solutions/RK Black, Inc. Agreement Mailing Processor Transportation a. Syntech Systems, Inc. FUELMASTER® Fuel Management System Limited Maintenance Agreement b. Zonar Terms & License Agreement For Hardware Use, Data Transmission, & Data Storage Services c. Mitchell1 Subscription Service Agreement for ProDemand and TruckSeries Complete d. Enterprise FM Trust Fleet Management Master Equity Agreement
Attachments:
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V.H.3. PERSONNEL SERVICES (Holly Nevels)
Agenda Item Type:
Discussion:
a. Oklahoma State School Boards Association (OSSBA) Service Agreement for Unemployment Services
b. Kelly Services Work Force and Staffing Solutions Agreement for Employment and Management of Guest Teacher Services
Attachments:
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V.H.4. BUSINESS SERVICES (Brenda O'Brian and Tyler Jones)
Agenda Item Type:
Discussion:
a. BancFirst Insurance Services Inc. Agreement for Risk Management Consulting
b. Constellation Newenergy - Gas Division, LLC Agreement c. Integrated Register Systems, Inc., dba InTouch Receipting Software License and Support Agreement Addendum d. Pension Solutions Third-Party Administration expense proposal for Norman Public Schools Single Vendor 403(b) Plan e. FrontLine Technologies Group LLC, dba Frontline Education Master Services Agreement for Software and Services f. Sodexo Operations, LLC Contract Renewal Amendment for School Year 2024-2025
Attachments:
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V.H.5. INFORMATION SERVICES (Carrie Burkhart)
Agenda Item Type:
Discussion:
a. Critical Mention Statement of Work User License Renewal
b. Peachjar 2024-2025 Sixth Amendment to Agreement for Unlimited Use Service for Automated Email Distribution Flyers via School-Specific Web Pages
Attachments:
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V.H.6. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Discussion:
a. Bridges of Norman Memorandum of Understanding Renewal
b. Loving Guidance LLC/Conscious Discipline LLC for Conscious Discipline Professional Development Session
Attachments:
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V.H.7. SPECIAL SERVICES (Gayla Mears)
Agenda Item Type:
Discussion:
a. Central Oklahoma Community Mental Health Center (COCMHC) Collaboration Agreement
b. Crossroads Youth & Family Services, Inc. Agreement for Educational Services at the Emergency Juvenile Shelter c. NewView Oklahoma Agreement for Vision Related Services d. Tech-Now Site Agreement to establish and support a Tech-Now Oklahoma High School Tech program for students with disabilities (an in-school program) e. Oklahoma Department of Mental Health and Substances Abuse Services Agreement for Educational Services at the Children's Recovery Center (CRC)
Attachments:
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V.H.8. EDUCATIONAL SERVICES (Holly McKinney)
Agenda Item Type:
Discussion:
a. Moore Norman Technology Center (MNTC) Partnership Agreement for Academic Credit
Attachments:
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V.H.9. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Discussion:
a. Gaggle.net, Inc., Amended Agreement for Gaggle Safety Management for Google email and drive for students district wide
Attachments:
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V.H.10. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
Agenda Item Type:
Discussion:
a. NWEA Service Agreement for MAP® Growth™ Assessments and Professional Development
b. Embassy Suites by Hilton Norman Hotel and Conference Center Group Sales Event Agreement for the 2025 Celebration of Excellence c. Instructional Empowerment, Inc. dba Learning Services International dba Marzano Evaluation Center iObservation Subscription Agreement d. Instructure Inc. Software Maintenance Subscriptions for Canvas and Mastery Connect
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V.H.11. HEALTH SERVICES (Beth Roberson)
Agenda Item Type:
Discussion:
a. Capital Waste Solutions Service Agreement to Collect and Transport Regulated Medical Waste
b. Norman Regional Health System (NRHS) Training Center Agreement for AHA Training Sites Support c. Total Wellness LLC Agreement for Employee Health Exams
Attachments:
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V.I. Manhattan Construction Company Guaranteed Maximum Price Amendment for Whittier Middle School Renovations
Agenda Item Type:
Consent Item
Attachments:
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V.J. Renewal of the lease-purchase for the fiscal year ending June 30, 2025, as required under the provisions of the Sublease Agreement dated June 1, 2019, by and between the District and the Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
Discussion:
On June 5, 2019, the Cleveland County Educational Facilities Authority (the "Authority") completed the issuance of $117,550,000 Lease Revenue Bonds on behalf of the Norman Public Schools. As a requirement of the Lease Revenue Bond issuance, the School District agreed to lease certain of its property to the Authority during the six year term of the Lease Revenue Bonds. In addition, the School District has agreed to sublease the same property from the Authority so that the School District can operate the facilities during the lease term and to complete the improvements authorized by the voters at the February 12, 2019 bond election. The Sublease Agreement dated June 1, 2019, and executed by the School District requires that the lease-purchase be renewed annually by the School District during the term of the Lease Revenue Bonds. Non-renewal of the lease-purchase by the School District is considered an "event of default" under the terms of the 2019 Lease Revenue Bonds.
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V.K. Renewal of the lease-purchase for the fiscal year ending June 30, 2025, as required under the provisions of the Sublease Agreement dated May 1, 2023, by and between the District and the Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
Discussion:
On May 26, 2023, the Cleveland County Educational Facilities Authority (the "Authority") completed the issuance of $60,750,000 Lease Revenue Bonds on behalf of the Norman Public Schools. As a requirement of the Lease Revenue Bond issuance, the School District agreed to lease certain of its property to the Authority during the 10-year term of the Lease Revenue Bonds. In addition, the School District has agreed to sublease the same property from the Authority so that the School District can operate the facilities during the lease term and to complete the improvements authorized by the voters at the February 14, 2023 bond election. The Sublease Agreement dated May 1, 2023, and executed by the School District requires that the lease-purchase be renewed annually by the School District during the term of the Lease Revenue Bonds. Non-renewal of the lease-purchase by the School District is considered an "event of default" under the terms of the 2023 Lease Revenue Bonds.
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V.L. Renewal of the lease-purchase for the fiscal year ending June 30, 2025, as required under the provisions of the Sublease Agreement dated December 1, 2023, by and between the District and the Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
Discussion:
On December 14, 2023, the Cleveland County Educational Facilities Authority (the "Authority") completed the issuance of $26,040,000 Lease Revenue Bonds on behalf of the Norman Public Schools. As a requirement of the Lease Revenue Bond issuance, the School District agreed to lease certain of its property to the Authority during the 10-year term of the Lease Revenue Bonds. In addition, the School District has agreed to sublease the same property from the Authority so that the School District can operate the facilities during the lease term and to complete the improvements authorized by the voters at the February 14, 2023 bond election. The Sublease Agreement dated December 1, 2023, and executed by the School District requires that the lease-purchase be renewed annually by the School District during the term of the Lease Revenue Bonds. Non-renewal of the lease-purchase by the School District is considered an "event of default" under the terms of the 2023 Lease Revenue Bonds.
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V.M. Financial Advisory Services Contract with BOK Financial Securities, Inc. for Financial Advisor-Consultant services connected with general obligation bonds
Agenda Item Type:
Consent Item
Attachments:
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V.N. State Department of Education Expenditure Claim Signature Requirements
Agenda Item Type:
Consent Item
Discussion:
The Oklahoma State Department of Education requires the summary and detail expenditure claim reports must be signed by the Superintendent or a representative authorized by the local board of education. For Norman Public Schools, the Board of Education authorizes the Superintendent to appoint the Executive Director of Support Services, the Federal Programs Director, the Director of Special Services, the Chief Financial Officer, the Director of Finance, the Assistant Treasurer, and/or the district administrator overseeing the area of expenditure to sign the expenditure reports for the district.
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V.O. Open Transfer Law (Senate Bill 783)
Agenda Item Type:
Consent Item
Discussion:
The open transfer law (Senate Bill 783) requires that each school site’s grade level capacity be approved by the Board of Education prior to the first day of January, April, July and October of each school year. The superintendent, or designee, shall determine the criteria to be used in determining grade capacity for each school site based on current enrollment and staffing. The recommended capacity numbers can be found at: https://www.normanpublicschools.org/Page/3407
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VI. Additional Agenda Items
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VI.A. Tax Increment Financing (TIF) as it affects Norman Public Schools. This will involve a general discussion of the Board.
Agenda Item Type:
Information Item
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VI.B. Recommendation by the District Facility Naming Committee for the All-School Auditorium Building
Presented by Justin Milner and Dr. Evelyn Kwanza
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C. Norman Public Schools designated CEP (Community Eligibility Provision) sites for 2024-2025
Presented by Brenda O'Brian and Tyler Jones
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.D. Proposals for District Insurance
Presented by Brenda O'Brian and Tyler Jones
Agenda Item Type:
Action Item
Discussion:
Proposal presented for the district's insurance followed by consideration, motion and vote related to the district workers compensation, property and liability insurance
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.E. 2023-2024 Amended Budget
Presented by Brenda O'Brian and Tyler Jones
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.F. 2024-2025 Proposed Budget - Public Hearing
(The purpose of the Public Hearing is to consider and receive public comment regarding the District’s proposed budget. Comments shall be limited to 3 minutes per speaker.) Presented by Brenda O'Brian and Tyler Jones
Agenda Item Type:
Action Item
Discussion:
1. Explanation of the 2024-2025 proposed district budget
2. Comments and questions by Associate Superintendent and Board Members 3. There were no Public Hearing comments 4. Comments and questions by Superintendent and Board Members 5. Action on Budget: Vote to approve or not approve the 2024-2025 Proposed Budget pursuant to the School District Budget Act (Okla. Stat. 70 §5-150-161)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:
Procedural Item
Discussion:
There was no new business presented at this meeting.
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VIII. Administrative Staff Reports
Agenda Item Type:
Procedural Item
Discussion:
Associate Superintendent Justin Milner spoke on the following topics:
- End of the school year events and celebrations - Enrollment currently in progress for next school year - Summer programs and upcoming professional development - Summer construction projects - The Learning Bus - The launch of the new NPS website |
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IX. Board of Education Reports
Agenda Item Type:
Procedural Item
Discussion:
Annette Price spoke about enrollment.
Dirk O'Hara thanked everyone involved for their hard work in making all the events and celebrations possible. |
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X. Motion to go into executive session to discuss candidates for the position of Principal at Lincoln Elementary School, after which the Board will return to open session to vote concerning the appointment of this position, pursuant to executive session authority: 25 O.S. Section 307(B)(1) and (B)(7)
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Vote to Return to Open Session
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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XII. Statement of the Executive Session Minutes
Agenda Item Type:
Action Item
Discussion:
Board Vice President Dirk O'Hara stated that the Board convened in executive session pursuant to executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7) to discuss candidates for the position of Principal at Lincoln Elementary School. The Board was joined in executive session by Associate Superintendent Holly Nevels and Executive Director Stephanie Williams. No other matters were discussed, and no votes were taken while in this closed session. This concludes the minutes of the executive session.
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XIII. Vote regarding the employment, hiring, appointment and naming of the Principal at Lincoln Elementary School
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV. Adjournment
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
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