April 22, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Discussion:
The Pledge of Allegiance was led by President Dirk O'Hara.
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III. Special Agenda Items Presented by Dr. Nick Migliorino
Agenda Item Type:
Action Item
Discussion:
1. Swearing-in of the newly elected School Board Member for Office #4
2. The first meeting following the annual election is the appropriate time for the reorganization of the Board and the election of the following positions for a term of one (1) year and until a successor is elected and qualified. a. Election of Board of Education Vice President
b. Election of Board of Education President c. District Staff Required by Oklahoma State Law (1) Clerk of the Board and Minute Clerk, (2) Deputy Clerk of the Board and Minute Clerk, (3) Second Deputy Clerk of the Board and Minute Clerk, (4) Encumbrance Clerk, (5) Deputy Encumbrance Clerk, (6) Treasurer and (7) Deputy Treasurer
Action(s):
No Action(s) have been added to this Agenda Item.
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IV. Awards Presentations
Agenda Item Type:
Information Item
Discussion:
A. Sodexo's District Level Future Chefs Challenge
Presented by Stephanie Williams Lauren Stuart, Sodexo 1st Place and the District Level Winner - Ivan Munoz-Cardenas Jackson Elementary 4th grade
(Each district winner's recipe is entered into the National Challenge) 2nd Place - Arthur Koller Eisenhower 4th grade 3rd Place - Emersyn Lopez Roosevelt Elementary 5th grade B. Oklahoma Academic All-State Awards - Presented by Stephanie Williams, Hallie Wright and Dr. Kim Garrett
C. 2024 State DECA Awards - Norman North High School - Presented by Dr. Kimberly Garrett and Jamie Wilson
D. Years of Service Awards - Presented by Holly Nevels
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V. Public Communications
Agenda Item Type:
Procedural Item
Discussion:
There were no Public Communications at this meeting.
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VI. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2023-2024)
Agenda Item Type:
Consent Item
Discussion:
Purchase Orders #24006812 - #24008123
General Fund - $1,798,142.20 Building Fund - $1,079,250.00 Child Nutrition Fund - $14,904.08 Bond Funds - $177,985.28 Sinking Funds - $0 Trust Funds - $7,209.85 School Activity Fund - $336,272.72
Attachments:
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VI.B. Minutes for the Regular Meeting of the Board of Education on March 11, 2024
Agenda Item Type:
Consent Item
Attachments:
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VI.C. Purchase Requests
Agenda Item Type:
Consent Item
Discussion:
1. Paint, repair, and texture walls for classrooms at Alcott from Advanced Commercial Painting LLC in the amount of $97,300.00.
2. Paint, repair, and texture walls for All School Performing Arts Auditorium from Advanced Commercial Painting LLC in the amount of $63,300.00.
Attachments:
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VI.D. Treasurer's Report for the period through March 31, 2024
Agenda Item Type:
Consent Item
Attachments:
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VI.E. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
Discussion:
1. 2023A Lease Revenue Funds
2. 2023C Lease Revenue Funds 3. Bank of Oklahoma Funds
Attachments:
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VI.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment A.
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VI.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment B.
Attachments:
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VI.H. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:
Consent Item
Discussion:
1. Norman High School - French Honor Society
2. Norman High School - Student Council and Tigerpalooza 3. Norman High School - Heritage Clubs 4. Norman North High School - FCCLA 5. Norman North High School - FCCLA 6. Irving Middle School - Cheer 7. Jackson Elementary School - Students 8. McKinley Elementary School - 5th Grade 9. McKinley Elementary School - 5th Grade
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VI.I. Agreements, Contracts and Renewals for Fiscal Year 2024-2025
Agenda Item Type:
Consent Item
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VI.I.1. EDUCATIONAL SERVICES - (Holly McKinney)
Agenda Item Type:
Discussion:
a. Derivita Software as a Service Agreement for student software license
b. FastBridge Learning Software Agreement from Illuminate Education Inc c. AlphaBest Education, Inc. Before and After School Child Care Service Agreement Extension Addendum
Attachments:
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VI.I.2. EDUCATIONAL SERVICES - MEDIA SERVICES (Amanda Kordeliski)
Agenda Item Type:
Discussion:
a. Library Automation Services Agreement with Pioneer Library System
b. Canva for Education Subscription Service Agreement
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VI.I.3. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
Agenda Item Type:
Discussion:
a. Instructional Empowerment, Inc. dba Learning Services International dba Marzano Evaluation Center iObservation Subscription Agreement
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VI.I.4. OPERATIONAL SERVICES (Justin Milner)
Agenda Item Type:
Discussion:
Operations
a. Board of County Commissioners Interlocal agreement pertaining to the creation or maintenance of streets or driveways which are continuations or connecting links in the state or county highway system b. Board of Regents of the University of Oklahoma Temporary Classroom Building Ground Lease Agreement c. EightTwenty Oklahoma, LLC, and Brightwell Capital Partners, LLC Energy Management Service Agreement d. Facilitron, Inc. Online Facilities Rental Storefront Agreement e. MA+ Architecture On-Call Services Agreement and Supplemental Schedule f. Oklahoma Electric Cooperative Memorandum of Sublease Agreement and Ground Lease Agreement g. Tech Trep Academy Services Agreement for Personalized Educational Programs h. Touchstone Management Agreement for Property Management Services i. Walker Companies Agreement for Services Emergency Management a. The Board of Regents of the University of Oklahoma Emergency Preparedness and Response Memorandum of Understanding Facilities Management a. Advanced Commercial Painting, LLC Master Service Subcontractor Agreement b. Panco Service Agreement for Annual Maintenance c. Schindler Elevator Corporation Service Agreement for Elevator Inspections and Maintenance d. Streets LLC, Mechanical Contractors Parts and Services Agreement e. Sal's Decorative Concrete Services Price Rate Agreement f. Allied Elevator LLC, Service Amended Agreement g. Allstate Termite and Pest Solutions Agreement for Pest Management Services Transportation a. Compliance Resource Group Agreement for Employee Drug Testing b. Transfinder® Software Systems License and Hosting Agreement
Attachments:
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VI.I.5. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Discussion:
a. Adopt a Resolution approving the Master Lease Purchase Agreement between Apple Inc. and Norman Public Schools, dated as of March 24, 2024, as modified by the Addendum to the Master Lease Purchase Agreement of the same date for the acquisition of Apple computer equipment, together with the Schedules 2003886043 and 2003768124.
b. Kellogg & Sovereign® Consulting, LLC Resolution for Schools and Libraries Universal Services (E-Rate) for 2024-2025 - This resolution authorizes filing of the Form 471 applications for funding year 2024-2025 and the payment of the applicant's share upon approval of funding and receipt of services c. United Systems, Inc. Managed Security Protection Services Software Subscription Agreement d. Second Life Mac Agreement for Technology Buyback e. Contract Award for the Request for Proposal (RFP) #2024004 to the lowest bidder, Oklahoma Copier Solutions, for District Multi-function Devices pursuant to 61 Okla. Stat. §103(A) f. Equipment Lease and Maintenance Agreement with Oklahoma Copier Solutions for District Multi-function Devices
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VI.I.6. SPECIAL SERVICES (Gayla Mears)
Agenda Item Type:
Discussion:
a. State of Oklahoma Department of Rehabilitation Services (DRS) Transition School-To-Work: Work Study Agreement
b. Moore Public Schools Agreement for IEP Services to provide the student 1 with the special education and related services as identified in the Student's then-current Individualized Education Program (IEP) in order to provide free appropriate public education (FAPE) in accordance with the requirements of the IDEA c. Moore Public Schools Agreement for IEP Services to provide the student 2 with the special education and related services as identified in the Student's then-current Individualized Education Program (IEP) in order to provide free appropriate public education (FAPE) in accordance with the requirements of the IDEA
Attachments:
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VI.I.7. ALTERNATIVE EDUCATION (Paul Tryggestad)
Agenda Item Type:
Discussion:
a. Crossroads Youth and Family Services, Inc. and Junior League of Norman, Inc. Educational Services Agreement at Baby Steps
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VI.I.8. PERSONNEL SERVICES (Holly Nevels)
Agenda Item Type:
Discussion:
a. Linda Parsons/Parsons Education, LLC Agreement for Certified Educational Consulting, Assistance and Support
Attachments:
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VI.I.9. BUSINESS SERVICES (Brenda O'Brian)
Agenda Item Type:
Discussion:
a. Cotton Gallery, Lt for Sale of Product at Wal-Mart Stores Consent Form
b. Crawford & Associates, P. Engagement Letter for Accounting and Consulting Services c. Eide Bailly Engagement Letter for Auditing Services for the 2023-2024 school year and related services for the 2024-2025 school year d. JPMorgan Chase Bank, N.A. Oklahoma Purchasing Card Participation Agreement Renewal e. Mary E. Johnson and Associates, PLLC, Engagement Letter for Auditing Services for the 2023-2024 school year and related services for the 2024-2025 school year f. Ohiopyle Prints Inc. for Sale of Product Consent Form g. Pel Industries, Inc. Consent Form for Sale of Product at Local Retailers h. Rally House Consent Form for Sale of Product at Local Retailers i. True Sky Credit Union Agreement for an Affinity Card Program (Visa® Check Card) and Use of School Symbol and Logo j. Oklahoma Educators Credit Union Agreement for an Affinity Card Program (Visa® Check Card) and Use of School Symbol and Logo
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VI.I.10. COUNSELING & STUDENT ADVOCACY (Kitrena Hime)
Agenda Item Type:
Discussion:
a. Bethesda, Inc. Services Agreement
b. Committee for Children Contract to provide social emotional learning, bullying prevention and child protection resources and implementation and support services. c. EVERFI, Inc. Memorandum of Understanding to provide free digital curriculum and services to Norman Public Schools d. Project Wayfinder, Inc., Master Services agreement for Curriculum Services e. Assistance League of Norman Agreement for Operation School Bell
Attachments:
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VI.I.11. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Discussion:
a. Compliance Resource Group Agreement for Student Drug Testing
Attachments:
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VI.I.12. ATHLETICS (T.D. O'Hara)
Agenda Item Type:
Discussion:
a. Metro Radio Group, LLC dlb/a KREF SportsTalk 1400 Radio Broadcasting Agreement
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VI.J. Tim Bartos Service Agreement to provide Disc Jockey (DJ) Services at the Celebration of Excellence
Agenda Item Type:
Consent Item
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VI.K. Second Addendum to the 2023-2024 Logan Monks dba Monks Landscaping Management, LLC Service Agreement
Agenda Item Type:
Consent Item
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VI.L. Parkhill Amendment for Surveying and Civil Engineering at Monroe Elementary
Agenda Item Type:
Consent Item
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VI.M. Supplemental Schedule No. 12 for 2024 Irving Middle School South Gym Reroof Project between Norman Public Schools and MIDL Architects, LLC
Agenda Item Type:
Consent Item
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VI.N. Waggoners Heat & Air Inc. Agreement for the Longfellow Middle School, Truman Elementary School, & Washington Elementary School HVAC Package 3
Agenda Item Type:
Consent Item
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VI.O. Change Order #2 Waggoners Heat & Air Inc. Agreement - HVAC Package 1
Agenda Item Type:
Consent Item
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VI.P. Agreement between Norman Public Schools and S.E. Hardesty Co. for Madison Elementary & Roosevelt Elementary HVAC Replacement Package 3
Agenda Item Type:
Consent Item
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VI.Q. Agreement for Engineering and Field Services between Norman Public Schools and Standard Engineering
Agenda Item Type:
Consent Item
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VI.R. Agreement between Coontz Roofing and Norman Public Schools for Madison Elementary School Reroof
Agenda Item Type:
Consent Item
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VI.S. Agreement between Owner (Norman Public Schools) and Contractor (Hellas Construction, Inc.) for Synthetic Track and Turf Field at Norman North High School
Agenda Item Type:
Consent Item
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VII. Additional Agenda Items
Agenda Item Type:
Procedural Item
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VII.A. Schematic Design Phase Update (2023 Bond Issue) for NPS Oklahoma Aviation Academy
Presented by Justin Milner and Gary Armbruster, MA+ Architecture
Agenda Item Type:
Information Item
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VII.B. Motion to Approve the Bid Recommendations and Guaranteed Maximum Price Amendment from Manhattan Construction Company as listed for the Monroe, McKinley and Cleveland Elementary Schools
Presented by Justin Milner and Jason White, Manhattan Construction Co.
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Renewal/Continued Employment of all Certified Teachers Currently on a Certified Teacher Contract and not Recommended for Nonrenewal or Dismissal
Presented by Holly Nevels
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.D. Review of the Annual Graduation Cohort Report
Presented by Jennifer Beer
Agenda Item Type:
Information Item
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VII.E. Proposed Increase in Meal Prices Beginning with the 2024-2025 School Year
Presented by Tyler Jones
Agenda Item Type:
Action Item
Discussion:
Legal compliance with action required to alter school lunch pricing. The Board will be requested to approve a $.10 price increase for school lunches for 2024-25.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:
Procedural Item
Discussion:
There was no new business presented at this meeting.
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IX. Administrative Staff Reports
Agenda Item Type:
Procedural Item
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X. Board of Education Reports
Agenda Item Type:
Procedural Item
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XI. Proposed Executive Session
Agenda Item Type:
Action Item
Discussion:
Vote to enter into Executive Session pursuant to 25 Okla. Stat. § 307(B)(1) and (B)(7) to discuss the re-employment and/or re-assignment of the Site principals (Elementary, Middle, and High School) for the 2024-2025 school fiscal year - See Attachment "C" (posted with the agenda), after which the Board will reconvene in open session to vote on this matter.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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XII. Vote to Return to Open Session
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. Statement of Executive Session Minutes
Agenda Item Type:
Information Item
Discussion:
Tina Floyd stated that the Board convened in executive session pursuant to executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (B)(7) to discuss the re-employment and/or re-assignment of the site principals for the 2024-2025 school fiscal year. The Board was joined in executive session by Superintendent Dr. Nick Migliorino and Holly Nevels. No other matters were discussed and no votes were taken while in this closed session. This concludes the minutes of the executive session.
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XIV. Vote regarding the re-employment and/or re-assignment of the site principals (Elementary, Middle, and High School) for the 2024-2025 school fiscal year as listed on Attachment "C" and posted as a part of the agenda
Agenda Item Type:
Action Item
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Action(s):
No Action(s) have been added to this Agenda Item.
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XV. Adjournment
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
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