March 11, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Discussion:
The Pledge of Allegiance was led by President Dirk O'Hara
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III. Awards Presentations
Agenda Item Type:
Information Item
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III.A. Oklahoma Music Educators Association (OkMEA) All-State Awards
Presented by Dr. Evelyn Kwanza
Agenda Item Type:
Discussion:
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IV. Public Communications
Agenda Item Type:
Procedural Item
Discussion:
Meaghan Moulton spoke of her appreciation to the board for supporting the Fine Arts programs.
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V. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2023-2024)
Agenda Item Type:
Consent Item
Discussion:
Purchase Orders: #24005791 - #24006811
General Fund - $1,494,849.43 Building Fund - $0 Child Nutrition Fund - $24,057.55 Bond Funds - $348,888.28 Sinking Funds - $0 Trust Funds - $30,585.94 School Activity Fund - $385,898.72
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V.B. Minutes for the Regular Meeting of the Board of Education on February 5, 2024 and the Special Meeting of the Board of Education on February 26, 2024
Agenda Item Type:
Consent Item
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V.C. Treasurer's Report for the period through February 29, 2024
Agenda Item Type:
Consent Item
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V.D. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
Discussion:
1. 2023A Lease Revenue Funds
2. 2023C Lease Revenue Funds 3. Bank of Oklahoma Funds
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V.E. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment A.
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V.F. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
Discussion:
Attached to the posted agenda and these minutes as Attachment B.
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V.G. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:
Consent Item
Discussion:
1. Norman High School - Speech and Debate
2. Norman High School - Soupstone (Sponsorships) 3. Irving Middle School - Solar Panels 4. Norman High School - Family, Career and Community Leaders of America (FCCLA) 1814 5. Norman High School - Soupstone (Bake Sale)
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V.H. Agreements, Contracts and Renewals for Fiscal Year 2023-2024
Agenda Item Type:
Consent Item
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V.H.1. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Discussion:
a. University of Oklahoma Facility Rental Agreement of the Lloyd Noble Center for the 2024 Graduation Ceremonies of Norman North High School and Norman High School
b. University of Oklahoma Facility Rental Agreement of the Lloyd Noble Center for the All City Band and Orchestra to have rehearsal and performance c. Janie House Guest Accompanist Independent Contractor Agreement for 2023-2024 All City Rehearsals and Performance d. Sooner Fashion Mall LLC c/o Brookfield Properties Retail Inc. Display Space Rental Agreement for Fine Arts to promote their All-City Art Show
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V.H.2. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
Agenda Item Type:
Discussion:
a. Agreement for event planning services with Factor 110 for the Celebration of Excellence banquet
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V.H.3. ALTERNATIVE EDUCATION (Paul Tryggestad)
Agenda Item Type:
Discussion:
a. Factor 110 agreement for event planning services for the 2024 Dimensions Academy Graduation Ceremony
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V.I. Agreements, Contracts and Renewals for Fiscal Year 2024-2025
Agenda Item Type:
Consent Item
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V.I.1. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Discussion:
a. FileWave, Inc. Mobile Device Management (MDM) Software District License Subscription Agreement Renewal
b. Incident IQ Platform and Software Maintenance End User License Subscription Renewal c. Infinite Campus Platform and Software Maintenance End User License Subscription Renewal d. United Systems Lightspeed Relay Content Filter Software Subscription Agreement Renewal e. United Systems, Inc. Managed Firewall and Security Software Subscription Agreement Renewal f. United Systems, Inc. Cisco SmartNet Service Agreement Renewal g. United Systems, Inc. Aruba Mobility Master Virtual Service Agreement Renewal h. United Systems, Inc. for Cisco Flex Services Subscription Agreement Renewal i. United Systems, Inc. Master Services Agreement j. School Safe ID Visitor Management Software License Agreement Renewal k. Dell Switch PowerEdge Post Standard Support Service Agreement Renewal
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V.I.2. BUSINESS SERVICES (Brenda O'Brian)
Agenda Item Type:
Discussion:
a. BLX Group, LLC Arbitrage Rebate Compliance Services Agreement
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V.I.3. EDUCATIONAL SERVICES (Holly McKinney)
Agenda Item Type:
Discussion:
a. Schoolinks, Inc. College and Career Readiness Platform Subscription
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V.I.4. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Discussion:
a. Oklahoma School Pictures agreement for all district photography services
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V.I.5. (OPERATIONAL SERVICES) Justin Milner
Agenda Item Type:
Discussion:
a. Clean Uniform Company for Uniforms Service Agreement
b. Won-Door Service Agreement for FireGuard Door Maintenance and Testing c. Clifford Power Systems Agreement for parts and services necessary to perform periodic planned maintenance d. Firetrol Protection Service Agreement for Fire Alarm Systems, Sprinkler System Inspections, Fire Alarm Cell Service, & Master Monitoring e. Burgess Company Service Agreement for Rolling Steel and Side Acting Fire Door Service and Maintenance f. Allied Elevator LLC, Service Agreement for Platform Lift g. Technical Environmental Consulting and Analysis, Inc. (TEC-AN, Inc.) for an Asbestos Operations and Maintenance Program h. Schindler Elevator Corporation Service Agreement for Elevator Inspections and Maintenance i. John Gilmore J & C2 LLC, Locksmith Service Agreement j. Red Baker Propane Service Agreement for Propane for Lakeview Elementary School k. FacilityONE Service Agreement for managing and monitoring work orders and preventive maintenance Emergency Management a. Bethel Baptist Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students b. Cross Pointe Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students c. Wildwood Community Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students d. First Baptist Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students e. Cleveland County Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for student
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V.J. Supplemental Schedule No. 11 for 2024 Insurance Reroof Projects between Norman Public Schools and MIDL Architects, LLC
Agenda Item Type:
Consent Item
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V.K. Ground lease agreements and sublease agreement between Norman Public Schools and Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
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V.L. Community Partner Agreement between the City of Norman and Norman Public Schools for use of the Young Family Athletic Center
Agenda Item Type:
Consent Item
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V.M. Guaranteed Maximum Price Amendment between Manhattan Construction and Norman Public Schools for Monroe Elementary and McKinley Elementary
Agenda Item Type:
Action Item
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V.N. Open Transfer Law
Agenda Item Type:
Consent Item
Discussion:
The Open Transfer Law 70 Okla. Stat. § Section 8-101 et seq., requires that each school site’s grade level capacity be approved by the Board of Education prior to the first day of January, April, July and October of each school year. The superintendent, or designee, shall determine the criteria to be used in determining grade capacity for each school site based on current enrollment and staffing.
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VI. New Business
Agenda Item Type:
Procedural Item
Discussion:
There was no new business presented at this meeting.
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VII. Administrative Staff Reports
Agenda Item Type:
Procedural Item
Discussion:
Dr. Nick Migliorino acknowledged and thanked Chad Vice for his 10 years of service and his dedication to the students and staff of Norman Public Schools.
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VIII. Board of Education Reports
Agenda Item Type:
Procedural Item
Discussion:
Annette Price, Alex Ruggiers, Tina Floyd and Dirk O'Hara expressed their gratitude and admiration for Chad Vice and his ten years of service and dedication to staff and students of Norman Public Schools.
Dirk O'Hara thanked Dimensions Academy for hosting the Superintendent Teacher Leadership Council meeting and expressed appreciation for the cards the board received during Board Appreciation Month. Dirk emphasized the message that there is no room for violence or abuse. |
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IX. Proposed Executive Session
Agenda Item Type:
Action Item
Discussion:
1. Re-employment of the following Central Office administrators for the 2024-2025 school fiscal year:
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda O'Brian, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning 2. Re-employment and/or re-assignment of Off-Scale Employees for the 2024-2025 school fiscal year
(See Attachment "C" posted with the agenda) 3. Candidates for the position of Chief Financial Officer 4. Candidates for the position of Chief Information Officer
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Vote to Return to Open Session
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Statement of Executive Session Minutes
Agenda Item Type:
Information Item
Discussion:
Dirk O'Hara stated that the Board convened in executive session pursuant to executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7). The Board was joined in executive session by Superintendent Dr. Nick Migliorino and Associate Superintendent Holly Nevels to discuss employment matters as listed on the agenda. No other matters were discussed and no votes were taken while in this closed session. This concludes the minutes of the executive session.
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XII. Vote regarding:
Agenda Item Type:
Action Item
Discussion:
1. Re-employment of the following Central Office administrators for the 2024-2025 school fiscal year:
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
2. Re-employment and/or re-assignment of Off-Scale Employees for the 2024-2025 school fiscal yearJustin Milner, Associate Superintendent, Chief Operating Officer Brenda O'Brian, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning (See Attachment "C" posted with the agenda) 3. Possible appointment and employment of a candidate for the position of Chief Financial Officer 4. Possible appointment and employment of a candidate for the position of Chief Information Officer
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. Adjournment
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
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